Position Summary The Junior Accountant / Accountant I supports the financial operations of the Berks County Housing Authority by assisting with accounts payable, accounts receivable, reconciliations, financial reporting, budget tracking, audit preparation, HUD reporting, procurement documentation, contract administration, and compliance with applicable federal, state, local, HUD, and Housing Authority requirements. Working under the direction of the Chief Financial Officer or other designated supervisor, this position processes financial transactions through Horizon or other designated accounting systems, including Housing Choice Voucher (HCV) payments, vendor invoices, tenant rent receipts, grant funding, program income, reimbursements, and other receivables and payables, ensuring transactions are accurately coded, properly documented, and recorded to the appropriate programs, grants, properties, and funding sources. Essential Duties and Responsibilities Assists with the day-to-day operations of the Accounting Department, including accounts payable, accounts receivable, general ledger activity, bank reconciliations, financial reporting, and payroll coordination as applicable. Processes accounts payable transactions through Horizon or other designated accounting systems, including vendor invoices, Housing Choice Voucher (HAP) payments, landlord payments, utilities, reimbursements, check requests, and other approved expenditures. Reviews, enters, and processes invoices, purchase orders, payment requests, and supporting documentation to ensure proper approval, accurate coding, and compliance with Housing Authority policies and funding requirements. Assists with Housing Choice Voucher financial operations by processing HAP payments, maintaining payment documentation, verifying landlord information, and supporting Voucher Management System (VMS) reporting. Processes and posts accounts receivable transactions, including tenant rent, grant funding, program income, reimbursements, fees, deposits, repayment agreements, and other receipts through Horizon or other designated accounting systems. Monitors receivable balances, payment postings, and supporting documentation, coordinating with Property Management and program staff to resolve discrepancies. Performs bank reconciliations and reviews cash activity, deposits, disbursements, electronic payments, and account balances to ensure accurate financial records. Assists with daily Positive Pay verification by reviewing issued checks, identifying payment exceptions, and reporting discrepancies or potential fraud concerns. Maintains accurate accounting records, including accounts payable, accounts receivable, contracts, procurement documentation, grant files, audit support, and related financial records. Assists in maintaining internal controls by following established accounting policies, approval procedures, documentation standards, and segregation of duties. Assists with preparing financial reports, budget worksheets, budget-to-actual analyses, grant reporting, and HUD-required financial submissions. Researches and resolves accounting discrepancies, coding issues, budget variances, payment errors, grant reconciliations, and other financial questions. Assists with financial analysis related to Housing Authority operations, including public housing, Housing Choice Voucher programs, grants, procurement, capital projects, and administrative expenses. Maintains procurement and contract records, including vendor files, purchase orders, bid documentation, insurance certificates, grant documentation, and contract renewal tracking. Assists with procurement activities by reviewing purchasing documentation, verifying approvals, and ensuring compliance with Housing Authority policies, HUD requirements, and applicable federal regulations. Coordinates with Housing Authority departments, vendors, landlords, and funding agencies to obtain documentation, resolve payment or receivable issues, and ensure accurate financial reporting. Assists with monthly, quarterly, and annual financial reporting, audit preparation, and the compilation of supporting schedules and documentation for external auditors. Ensures compliance with applicable accounting standards, HUD regulations, grant requirements, procurement standards, and Housing Authority policies. Maintains the confidentiality of financial, tenant, vendor, landlord, grant, and personnel information. Performs other related duties as assigned. Supervisory Responsibilities This position has no supervisory responsibilities. Education and Experience Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or a related field required. An equivalent combination of education, training, and relevant job experience may be considered. One to three years of experience in accounting, bookkeeping, accounts payable, accounts receivable, governmental or nonprofit finance, or a related field preferred. Experience with HUD-funded programs, public housing, Housing Choice Voucher (HCV) financial operations, or governmental accounting is preferred. Experience using Horizon or comparable governmental accounting software is preferred. Berks County Housing Authority is an equal opportunity employer. Pay: $54,351.00 - $63,008.00 per year Benefits: 401(k) 401(k) matching Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance Work Location: In person
Salary: $54,351 - $63,008 a year
Employment Type: Full-time
Qualifications
Benefits
401(k), Health insurance, 401(k) matching, Paid time off, Vision insurance, Dental insurance, Life insurance, Disability insurance