Admin Assistant (Records/ Document Management)
📢 Now Hiring: Records Document Controller | Reading, PA | 6-Month Contract
We are seeking a detail-oriented Records Document Controller to support document management and records administration activities for a leading organization in Reading, PA. This contract opportunity is ideal for professionals who enjoy working with documentation, records management, scanning, filing systems, and maintaining organized information in a fast-paced environment.
In this role, you will help ensure critical business records are accurately maintained, securely stored, and readily accessible to authorized personnel while supporting compliance and quality standards.
Key Responsibilities
Document Scanning & Uploading
• Scan, digitize, and upload physical documents into document management systems.
• Ensure electronic records are accurately indexed and stored according to established procedures.
• Verify document quality and completeness before uploading.
Document Control & Organization
• Collect, register, categorize, and organize documents and records.
• Manage technical documentation, including drawings, blueprints, and project files.
• Maintain structured filing systems for both physical and electronic records.
Records Maintenance & Version Control
• Review documents for accuracy, completeness, and proper formatting.
• Maintain document revisions, version histories, and change records.
• Ensure compliance with document control procedures and quality standards.
Communication & Distribution
• Coordinate document updates, revisions, and releases with internal stakeholders.
• Support document retrieval requests and ensure authorized access to records.
• Communicate document status and changes across departments.
Cross-Functional Support
• Collaborate with multiple departments to manage records and documentation needs.
• Assist teams in locating and accessing required documentation efficiently.
• Support ongoing records management initiatives and projects.
Confidentiality & Compliance
• Handle sensitive and confidential information with discretion.
• Follow document security, retention, and access control procedures.
• Ensure compliance with company policies and records management requirements.
Process Improvement
• Identify opportunities to improve document management workflows.
• Support initiatives that enhance efficiency, accuracy, and record accessibility.
Qualifications
Required
• High School Diploma or GED.
• Strong organizational skills and exceptional attention to detail.
• Basic proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple tasks and maintain accurate records.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information responsibly.
Preferred
• Associate degree or related coursework in Records Management, Business Administration, or a related field.
• 1–3 years of experience in document control, records management, administrative support, data entry, or file management.
• Experience working with document management systems (DMS), electronic filing systems, or records databases.
• Experience handling technical documents, drawings, blueprints, or project records.
Why Apply?
• Gain valuable experience in document and records management.
• Opportunity to work with cross-functional teams.
• Build experience with document control systems and compliance processes.
• Contract opportunity with immediate hiring needs.
If you are highly organized, detail-oriented, and enjoy maintaining accurate records and documentation, we'd love to hear from you.
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