JOB DESCRIPTION
Registrar
DIVISION: Assigned School
GRADE: 12
DEPARTMENT:  Assigned School
WORK DAY:  240
REPORTS TO: Building Principal
FLSA STATUS:  Non Exempt
JOB CLASS: 4301
GROUP: Classified
POSITION SUMMARY
The Registrar manages student registration, maintains digital records, and ensures the distribution of progress reports and report cards. This role involves registering new and returning students, preparing withdrawal forms, and creating student schedules. The Registrar also provides clerical support and information, adhering to strict privacy policies.
MINIMUM REQUIREMENTS
EDUCATION:
• High school diploma or GED equivalent
CERTIFICATION/LICENSE:
• Criminal Justice Fingerprint
• Background Clearance
WORK EXPERIENCE:
• Experience in administrative and secretarial work preferred
KNOWLEDGE, SKILLS, & ABILITIES
Skills-based Competencies
Required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including software and preparing; maintaining accurate records; analyzing data; applying job-related codes, regulations, and laws; operating standard office equipment and office technology; promoting activities and/or events; screening telephone calls; using general office software applications.
Knowledge-based Competencies
Required to perform basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: codes, regulations, and laws related to student enrollment, graduation, and transfer; business telephone etiquette; bookkeeping practices; concepts of grammar, spelling, and punctuation; job-related codes/laws/rules/regulations/policies; keyboarding; office equipment and technology; and  recordkeeping and record retention practices.
Ability-based Competencies
Required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with similar types of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing priorities; communicating with diverse groups of individuals; maintaining confidentiality; working as part of a team; working with detailed information; working with frequent interruptions; setting priorities and working under minimal supervision; working within time constraints; and ability to read, write, and communicate clearly.
ESSENTIAL DUTIES (Generally ranges from 5-10 bullet points)
• Develops master class schedules, ensuring accuracy in course details and class sizes, and assists with administrative office operations.
• Attends various meetings and workshops to exchange information necessary for job functions.
• Evaluates incoming students' transcripts to accurately transfer grades and credits into the system.
• Alerts relevant staff about potential student course deficiencies to help meet student needs.
• Maintains and updates a range of documents and records, ensuring compliance with administrative guidelines and legal standards.
• Manages student enrollment and withdrawal processes to meet regulatory requirements.
• Prepares and distributes standardized documents and reports, such as report cards and schedules, to communicate essential information.
• Processes documents like transcripts and employment verifications to fulfill external requests from various agencies.
• Responds to inquiries from internal and external sources, providing guidance and information while ensuring the accuracy of student records.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit
PHYSICAL ABILITIES AND WORKING CONDITIONS
The Physical Abilities and Other Conditions of Continued Employment listed in this section are representative of, but are not intended to provide an exhaustive list of Physical Abilities and Other Conditions of Continued Employment which may be required of positions in this class. Clarke County School District encourages persons with disabilities who are interested in employment in this class and need reasonable accommodation of those disabilities to contact the Human Resources Department for further information.
Vision:
Hearing:
Speech:
Upper Body Mobility:
Strength:  Some lifting
Environmental requirements:
Mental Requirements:
Additional Work Conditions & Physical Abilities: Generally the job requires 70% sitting, 15% walking, and 15% standing.
It is the policy of the Clarke County School District not to discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, pregnancy, age, religion, disability or any other legally protected status in its educational programs, activities or employment practices. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills, or working conditions associated with the position.
Last Updated: 08/2024