Job Type: Full time
Hiring Company: Delicatessen Services Co., LLCOverview:Reporting directly to the Executive Vice President, the Manager, Office Services/Executive Assistant will be responsible for performing a number of administrative duties. Must be able to work with minimal supervision, is highly self-motivated, and displays professional maturity when dealing with company-related and confidential matters. Capable of managing their workload and prioritizing tasks in a fast-paced corporate environment handling multiple and competing priorities.Job Description:Administrative SupportUndertake the tasks of receiving calls, taking messages and routing correspondenceMaintain calendars, arrange meetings and appointments and provide remindersManage travel arrangements for…Take meeting minutes and accurately transcribe notesProduce reports, presentations, and briefsDevelop and carry out an efficient documentation and filing systemPrepare various reports and information needed for business meetingsOrganize projects and provide follow-upSchedule on and off-site meetings including all logistical coordinationPrepare and process expenses, purchase orders and invoices for…Limited travel is requiredOther duties as assignedConfidentialityAssure discreet handling of all business matters.Ensure all information is sent in a secure mannerEducation and ExperienceBachelor’s degree in arts, sciences, business or related field OR 5+ years’ experience in any field managing projects, budgets, scheduling or related field.Five (5) to Seven (7) years administrative experienceOne (1) to Three (3) years minimum experience in Project Management or closely related fieldHigh proficiency with all MS Office applications: Outlook, Word, Excel, PowerPointOutstanding organizational skills and ability to handle multiple projectsExcellent customer service skillsProject management and timeline management experienceLanguage SkillsAbility to respond effectively to the most sensitive inquiries or complaintsAbility to effectively present written and/or verbal information in a clear, concise manner within a cross-functional team environmentAbility to read, analyze, and interpret complex documentsMathematical SkillsAbility to grasp and manipulate timelines as they relate to projects in order to be able to provide key milestone updates to team membersWork EnvironmentThis position requires working primarily in an office environment.Location:Sarasota, FLTime Type:Full timeDepartment:Office Services