Purpose & Job Related Requirements REPORTS TO: Planning Research Coordinator
FLSA STATUS: Exempt - Administrative
CLASSIFICATION: Personnel System; Requires satisfactory completion of a six month probationary period.
PAY GRADE: 117
SAFETY SENSITIVE: No
Purpose of Job
Assist in the planning and coordination of the budgetary, financial and administrative functions of the Public Utilities Department and Water & Sewer Enterprise Fund.  Determine revenue required to support the annual budget by analyzing expenditure projections.  Develop base and unit charges for water and sewer by using construction trends.  Track capital projects and analyze performance metrics. Perform additional tasks as assigned.
Job Related Requirements
Work Schedule:  Monday - Friday, 8:00 am - 5:00 pm.
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.
Minimum Training & Experience Required to Perform Essential Job Functions Bachelor's degree in Business Administration, Public Administration, Accounting, or related field with three years of experience to include project management and workflow experience or certification; workflow design and process management; performance metric analysis; and budgetary responsibilities required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Essential Duties, Responsibilities The following duties are normal for this job.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.
Plans and coordinates the preparation of the annual operating budget.
Collects data and prepares monthly, quarterly, and annual performance metric reports.
Keeps up with changes in policies and methods of operational, budgetary, and equipment needs as they relate to the operations and activities of the department.
Plans, coordinates, and/or assists with projects related to the operational needs of the Department/division.
Reviews the financial and operational records of the department; resolves related problems.
Creates and maintains charts and graphs of budgetary and operational activities as required.
Obtains and compiles financial information and operating data of the water & sewer system as required for revenue bond disclosure reporting.
Responds to routine requests for information from officials, the public, consultants, contractors, employees, members of staff, and other individuals/agencies.
Performs other duties as assigned.
When assigned to Administration:
Plans and coordinates the preparation of the capital budget and capital improvement plan for the Public Utilities Department and the Water & Sewer Enterprise Fund.
Determines the revenue required to support the annual budget by analyzing capital construction project expenditure projections and departmental operating budget projections; evaluates the revenues from existing water & sewer base charges and other revenue sources to determine their adequacy to fund the annual budget.
Prepares, records, and submits contracts, purchase order requisitions, invoices, and related financial documents.
Develops base and unit charges for water & sewer by using trends in water and sewer construction and the annual budget.
Initiates capital construction project budgets; monitors related expenditures for contractual compliance; confers with the Finance Department to ensure accuracy; notifies management of any irregularities; tracks and reports final project analyses.
Develops the fiscal year budget for the Public Utilities Administration Division; recommends capital and non-capital purchases; authorizes division expenditures.
Prepares commission agenda reports and special projects/reports as needed.
Develops departmental administrative policies and procedures.
Knowledge, Skills and Abilities
Knowledge of the principles, practices, and procedures of the Unified Government of Athens-Clarke County and the operations and functions of the Public Utilities Department.
Knowledge of human resource management/personnel and financial practices, policies, and procedures as necessary in the completion of daily responsibilities.
Knowledge of all applicable laws, ordinances, policies, standards, and regulations pertaining to the specific duties and responsibilities of the job.
Knowledge of any changes in policy, methods, operations, budgetary and equipment needs, etc., as they pertain to departmental and personnel operations and activities.
Knowledge of modern office procedures and of accounting/bookkeeping practices.
Knowledge of Athens-Clarke County Personnel System policies and procedures, and unified government/departmental rules and regulations.  Knowledgeable and proficient with computers.
Ability to develop and administer policies, procedures, plans, and activities, and to monitor the performance of subordinates against established goals.
Ability to develop and implement long-term goals for the department in order to promote effectiveness and efficiency.
Ability to effectively communicate and interact with subordinates, management, employees, members of the general public, and all other groups involved in the activities of the Unified Government of Athens-Clarke County as they relate to the Public Utilities Department.
Ability to assemble information and make written reports and documents in a concise, clear, and effective manner.
Ability to use independent judgment and discretion in managing subordinates, including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
Ability to comprehend, interpret, and apply regulations, procedures, and related information.
Ability to handle required calculations using statistical calculations.
Ability to read, understand, and interpret personnel and financial reports and related materials.
Ability to operate various office equipment including a computer, printer, typewriter, calculator, copier, facsimile machine, two-way radio, and telephone.
Ability to utilize various word processing, spreadsheet, database and/or other software programs relevant to the position.
Supplemental Information (ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED
TO PERFORM ESSENTIAL JOB FUNCTIONS
PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including a computer, printer, calculator, copier, facsimile machine, two-way radio, and telephone.  This position requires:  walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions.  Must be able to exert up to 10 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work.
DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information.  Includes giving/receiving assignments and/or directions to/from co-workers, assistants or supervisors.
LANGUAGE ABILITY: Requires ability to read a variety of informational documentation, directions, instructions, methods and procedures.  Requires the ability to prepare letters, reports, forms, spreadsheets, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style.  Requires the ability to speak to individuals and/or groups of people with poise, voice control, and confidence.
INTELLIGENCE: Requires the ability to learn and understand relatively complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions.  Must be able to communicate effectively and efficiently in a variety of administrative, technical or professional languages including terminology related to public utilities and human resources.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages; perform calculations involving variables.
FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with a variety of machinery and equipment including a computer, printer, typewriter, calculator, copier, facsimile machine, dictation equipment, tape recorder, two-way radio, and telephone.
MOTOR COORDINATION: Requires the ability to coordinate hands, fingers, and eyes accurately in using office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.
MANUAL DEXTERITY: Requires the ability to handle a variety of items such as automated office equipment, secretarial supplies, and computer supplies.  Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities.  Must have minimal levels of eye/hand/foot coordination
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions.  Must be adaptable to performing under minimal stress when confronted with an emergency.
PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear:  (Talking - expressing or exchanging ideas by means of spoken words).  (Hearing - perceiving nature of sounds by ear).  Must be able to communicate via telephone and two-way radio.
ACCGov is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or leah.jagatic@accgov.com .