Accounts Payable Clerk
Job Summary
The Accounts Payable Clerk is responsible for managing assigned workload of vendor invoices by receiving, coding and processing for a timely payment. The position must be able to communicate with vendors to ensure a positive relationship and accurately process invoices to succeed.
Core Responsibilities
• Invoice processing - Receiving and reviewing invoices from vendors, matching them to purchase orders, verifying accuracy of pricing and quantities, and coding invoices for proper accounting entry.
• Data entry - Entering invoice details into the accounting system, including vendor information, invoice amounts, and due dates.
• Invoice discrepancy resolution - Identifying and investigating discrepancies between invoices and purchase orders, contacting vendors and/or working with Purchasing to resolve issues.
• Account reconciliation - Reconciling vendor statements with the company's accounts payable records to identify any discrepancies.
• Vendor communication - Responding to vendor inquiries regarding invoice status, payment issues, and account balances.
• File maintenance - Maintaining organized records of invoices, purchase orders, and payment documents.
• Reporting - Generating accounts payable reports for management review, including aging reports and outstanding balances as needed.
Required Skills
• Strong attention to detail - Essential for accurately verifying invoice information and identifying errors.
• Numerical proficiency - Ability to perform basic math calculations and understand financial data.
• Organizational skills - Efficiently managing a high volume of invoices and maintaining accurate records.
• Computer literacy - Proficiency in accounting software for data entry and report generation.
• Communication skills - Effectively interacting with vendors and internal departments to resolve issues.
• Knowledge of accounting principles - Understanding basic accounting concepts like debits, credits, and general ledger.
Work Experience
Minimum of 2 years of accounts payable processing experience preferred. Similar administrative coding experience acceptable if knowledgeable of accounting process. Additional opportunity for more experienced applicant.
Education/Training
High school diploma or equivalent.
System Knowledge
Construction
Accounting/Auditing and Finance
Full-time