Purpose & Job Related Requirements
REPORTS TO: Facility & Program Supervisor
FLSA STATUS: Non-exempt
CLASSIFICATION: Personnel System - Requires satisfactory completion of a six-month probationary period.
PAY GRADE: 113
SAFETY SENSITIVE: No
Purpose of Job
The purpose of this job is to assist in planning, developing and evaluating programs in the Leisure Services Department for the Athens-Clarke County community. This position supports daily program activities, prepares materials and assures programs are maintained and staffed at an appropriate level. The position also manages front desk duties including answering telephones, program registration, handling paperwork and directing the public as needed.
Job Related Requirements
Work Schedule: General Schedule Weekdays: Monday, Tuesday, and Thursday 11:00 AM-8:00 PM based on class schedules with Wednesday and Friday 8:00 AM-4:00 PM. Summer schedules change to accommodate summer camps 8:00 AM-4:30 PM except for Mondays due to adult classes which convene until 7:00 PM.  Rehearsal/Performance Schedule: 12:00 PM - 9:00 PM during rehearsals and productions.  Will be required to work evenings and weekends based on the production and community event schedules.
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.
Minimum Training & Experience Required to Perform Essential Job Functions High school diploma with one year of recreational programming or related experience required; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills, and abilities for this job.
Must possess a valid driver's license.
Must be certified in First Aid/CPR or have ability to attain within 6 months of employment.
Supervisory experience is preferred. Essential Duties, Responsibilities The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Assists with the planning, developing and evaluating of programs and special events for all age groups in the community.
This position would be the glue between the programs in exhibition/education areas and the public of ACC in that they would assist the department with an outreach calendar, graphic design and all promotion.
Recommends programming to meet community needs.
Maintains and processes records, and updates reports, flyers, publications and promotional materials for programs and the facility.
Instructs classes and/or conducts programs where necessary.
Maintains inventory of supplies and equipment and requisitions supplies for activities and events.
Assists with the coordination of volunteer needs, recruitment, training and recognition at assigned facility.
Prepares facility for programs and special events. Inspects and monitors facility buildings and grounds, and performs routine building maintenance as needed.
Assists all the staff in the large public events and contributes to the management of the physical plant as needed.
Assists with the management of daily operations of the facility and short and long-range program planning.
Manages all social media, e-newsletters, memberships.
Performs research for special projects, staff, and the general public.
Researches the needs for outreach and public relations.
Assists with website updates as needed. Transports participants to and from activities.
Assists with the enforcement of facility rules and regulations.
Serves as community resource person in programming and special events.
Performs other related duties as required.
When Assigned to East Athens Educational Dance Center (EAEDC)
This position reports to the Program and Facility Supervisor and is directly involved in dance education programming, theatrical productions, special events, and community outreach activities at the East Athens Educational Dance Center (EAEDC).
Serves as the primary customer service hub and first point of contact for EAEDC students, parents, instructors, and patrons, providing exceptional customer service and fostering a welcoming, professional environment.
Responsibilities include providing administrative and operational support for EAEDC dance programming, including single classes and the Accelerated Dance Program; managing promotions and marketing; and coordinating facility tours and rentals.
The essential function of this role is the coordination and support of programming activities. A background in choreography, dance instruction, rehearsal coordination, stage management, technical production support, or other forms of stagecraft is considered a valuable asset and may be utilized to enhance programming but is not required for the position.
Provides support for community educational activities, outreach initiatives, workshops, and special programs that expand access to dance and arts education.
Conducts ticket sales in person and via phone during weekday box office hours as scheduled, and assists with scheduling coverage for at-the-door sales for dance performances at both performance venues (EAEDC and Morton Theatre).
Prepares box office settlement documentation and ensures the safe deposit of program funds and related revenue.
Coordinates dance boutique sizing, ordering, and collection of funds, including ordering specialty apparel for parades and special events.
Provides services related to dance and performing arts programming in support of instructional classes, performances, and community special events, working closely with the Program Specialist and Facility Supervisor to assist with curriculum development, class execution, registration, and communication with program participants.
Coordinates schedules and timesheets for contract instructors, accompanists, volunteers, and program participants, including assisting with training and orientation when needed.
Acts as primary administrator for EAEDC’s social media presence, mass mailing services including online newsletters, and website content related to EAEDC programming. Serves as point of contact and correspondence liaison with long-term donors and supporters, including providing seating coordination for the Annual Production.
Produces flyers, publications, and promotional materials for dance classes, performances, Accelerated Dance Program activities, and community events, in collaboration with the Program Specialist.
Enters classes and programs into registration and volunteer software and collects data for participation numbers, volunteer hours, ticket sales, and registration information for administrative reports and records.
Coordinates space usage, facility rentals, and performance logistics for EAEDC programming, communicating necessary details to staff.  Assists with Scholarship applications.
Knowledge, Skills and Abilities
Knowledge of the principles, practices and procedures of assigned facility in the Leisure Services Department.
Knowledge of management and recreational practices, policies, and procedures as necessary in the completion of daily responsibilities.
Knowledge of all applicable laws, ordinances, policies, standards and regulations pertaining to the duties and responsibilities of the job.
Ability to effectively communicate and interact with subordinates, management, employees, members of the general public and all other groups involved in the activities of the Athens-Clarke County Government as they relate to the Leisure Services Department.
Ability to assemble information and make written reports and documents in a concise, clear and effective manner.
Ability to stay informed of any changes in policy, methods, operations, budgetary and equipment needs, etc. as they pertain to departmental operations and activities.
Ability to effectively handle human relations and technical subjects.
Ability to handle the required mathematical calculations.
Ability to communicate effectively both orally and in writing.
Supplemental Information (ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
PHYSICAL REQUIREMENTS: Must be able to use body members to work, move, or carry objects or materials. This position requires:  walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to work indoors and outdoors subject to rain, wind, cold and hot temperatures and potentially wildlife. Dance center position also requires the ability to demonstrate dance moves which may include jumping, turning quickly, and balancing. Must be able to exert up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently. Physical demand requirements are at levels of those of medium work. ?
DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes giving/receiving assignments and/or directions to co-workers and assistants or from supervisors.
LANGUAGE ABILITY: Requires the ability to read a variety of time sheets, receipts, attendance reports, consent forms, and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare attendance reports, consent forms, progress reports and schedules using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence.
INTELLIGENCE: Requires the ability to learn and understand basic principles and techniques, to acquire and be able to expound on knowledge of topics related to primary occupation, and to make independent judgment in the absence of management.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical, or professional languages.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas, to add and subtract totals, to multiply and divide.
FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape.
MOTOR COORDINATION: Requires the ability to coordinate hands, fingers, and eyes accurately in using athletic equipment and small tools.  Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.
MANUAL DEXTERITY: Requires the ability to handle a variety of items such as athletic equipment and small tools Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.
COLOR DISCRIMINATION: Requires the ability to differentiate between colors and shades of color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.
PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone, two-way radio.
ACCGov is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or leah.jagatic@accgov.com .