Contract
We are seeking detail-oriented, highly organized Records Document Controllers to support document management for our team. In this role, you will be responsible for maintaining, organizing, and controlling business and technical documents to ensure accuracy, accessibility, and compliance with company standards. This position plays a key role in supporting efficient document workflows and secure information management.
Responsibilities:
Document Scanning and Uploading
Scan and upload physical documents into the document management system in accordance with established procedures
Document Control and Organization
Collect, register, and organize documents, including technical files such as drawings and blueprints
Maintain accurate document records and filing systems
Document Review and Maintenance
Review and update documents to ensure accuracy, version control, and compliance with quality standards
Communication and Version Control
Notify relevant personnel of document updates, revisions, and new releases
Ensure proper document access and usage procedures are followed
Cross-Functional Support
Coordinate with multiple departments to manage records and ensure accessibility for authorized users
Confidentiality and Security
Maintain strict confidentiality of sensitive information and ensure document security protocols are followed
Continuous Improvement
Identify and support improvements to document management processes to enhance efficiency and accuracy
Requirements:
High school diploma required
Associate degree or equivalent preferred, but not required
Additional training or coursework in records management or a related field is a plus
1–3 years of relevant experience preferred, but not required
Experience in document control, records management, or a similar role is a plus
Strong attention to detail and organizational skills
Proficiency in document management systems and Microsoft Office Suite
Effective communication and interpersonal skills
Ability to handle sensitive and confidential information.