Purpose & Job Related Requirements REPORTS TO: Internal Support Administrator
FLSA STATUS: Non-Exempt
CLASSIFICATION: Personnel System
PAY GRADE: 109
SAFETY SENSITIVE: No
Purpose of Job
The purpose of this job is to maintain records housed in the Athens-Clarke County Archive facilities. Duties and responsibilities include, but are not limited to, providing complete support and assistance in the Records Center and off-site storage location, assisting in the government mailroom, and performing additional tasks as assigned.
Job Related Requirements
Work Schedule: Monday - Friday 8:00 am - 5:00 pm
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.
Minimum Training & Experience Required to Perform Essential Job Functions High school diploma or equivalent with one year of extensive records management operations experience and mail room operations or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
Experience with electronic document management systems (EDMS), digital scanning, or records tracking software is preferred.
Must possess a valid driver's license.
Essential Duties, Responsibilities The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Maintains archival and inactive records in accordance with retention schedules.
Maintains, retrieves, accesses, compiles, and issues records.
Maintains storage, accession, retention, and destruction records; performs secure destruction of records in compliance with approved schedules and chain-of-custody procedures.
Coordinates and performs the movement of records to the off-site records storage location and records center.
Coordinates the destruction of outdated materials and keeps track of charged-out materials.
Supports hybrid records management initiatives, including digital conversion projects and electronic file organization.
Ensures compliance with records retention, privacy, and information security policies.
Performs microfilming, digital imaging, and secure storage of electronic media for Unified Government departments.
Assists departments and the public in locating records and information while maintaining confidentiality requirements.
Maintains all supplies for the mail and records center.
May assume the duties of the Administrative Secretary, Parking Deck Attendant, or Mail Courier in their absence.
Participates in training related to records management technology, cybersecurity awareness, and compliance standards.
Performs other related duties as required.
Knowledge, Skills and Abilities
Knowledge of the policies, procedures, and activities of the Internal Support Division of the Central Service Department as they pertain to the performance of duties relating to the position of Records Retention Technician.
Knowledge of the terminology used within the department.
Knowledge of the Georgia Records Retention Schedule, U.S. Postal Bulletin and postal regulations, Georgia State Records and Microfilm Acts, and procedures and methods as required in the performance of duties.
Ability to compile, organize, prepare, and maintain an assortment of records, reports, and information in an effective manner and according to departmental and/or governmental regulations.
Ability to communicate effectively with supervisors, and other staff members.
Ability to use independent judgment in routine and non-routine situations.
Ability to handle the required mathematical calculations.
Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments.
Ability to plan, organize, and/or prioritize daily assignments and work activities.
Ability to comprehend and apply the regulations and procedures of the department.
Ability to use word processing software, automated records management systems, microfilming equipment, and postage machines.
Supplemental Information (ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including a computer, calculator, microfilm camera, postage equipment, various copiers and other related office equipment. Must be able to use body members to work, move, or carry objects or materials. This position requires:  walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently. Physical demand requirements are at levels of those of medium work.
DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes giving assignments and/or directions to co-workers or assistants and receiving assignments and/or directions from supervisors.
LANGUAGE ABILITY: Requires the ability to read a variety of regulation manuals, forms, records, reports, and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare destruction forms, and copier auditron forms using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence. Requires the ability to comprehend legal and accounting terminology.
INTELLIGENCE: Requires the ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgments in the absence of management.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical or professional languages including legal and accounting terminology.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas, to add and subtract totals, to multiply and divide, and to utilize and determine percentages.
FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with various record keeping, mail, and office equipment.
MOTOR COORDINATION: Requires the ability to coordinate hands, fingers, and eyes accurately in using record keeping, mail, and office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.
MANUAL DEXTERITY: Requires the ability to handle a variety of items such as microfilm cameras, postage meters, computers and other various office equipment. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.
COLOR DISCRIMINATION: May require the ability to differentiate between colors and shades of color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.
PHYSICAL COMMUNICATION: May require the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear).
ACCGov is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or leah.jagatic@accgov.com .