Conference Assistant
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Please see Special Instructions for more details.
• Dates of mandatory in-Person training and building preparation: May 11 – May 23 (applicants must be available to start work on May 11th)
• Respond to all on-call requests for conference services between 5:00pm and 9:00am when on call, and 24 hours on weekends and holidays.
Posting Details
Position Details
Posting Number G/R32144P Working Title Conference Assistant Department Housing-Resident Progs & Srvcs About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/) . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About The College/Unit/Department
Part of the Division of Student Affairs, University Housing consists of nearly 2.8 million square feet of facilities and is home to more than 9,000 students. The department employs 220 full-time staff members, 21 graduate assistants and 565 undergraduate student workers. As a self-supporting auxiliary, University Housing operates a $59 million budget derived only from student housing fees and other non-state sources.
In support of its mission to provide comfortable, affordable and secure housing options where the academic success and personal growth of residents are encouraged and supported, University Housing engages staff members in competency-based training and students in curriculum-based engagement focused on community building, interpersonal skills, social awareness and responsibility, and well-being.
College/Unit/Department website housing.uga.edu Employment Type Employee Additional Schedule Information
• Respond to all on-call requests for conference services between 5:00pm and 9:00am when on call, and 24 hours on weekends and holidays.
• Work up to a 40-hour week if not taking summer classes, with varied schedules including mornings, afternoons, evenings, overnights, and weekends as determined by conference services supervisor(s); or work up to a 20-hour week if enrolled in classes, with similar scheduling arrangements.
Advertised Salary $11.75 per hour Anticipated Start Date 05/11/2026 Posting Date 02/06/2026 Closing Date Open Until Filled Yes Special Instructions to Applicants
• Dates of mandatory in-Person training and building preparation: May 11 – May 23 (applicants must be available to start work on May 11th)
• Respond to all on-call requests for conference services between 5:00pm and 9:00am when on call, and 24 hours on weekends and holidays.
Location of Vacancy Athens Area EOO Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Duties/Responsibilities
Duties/Responsibilities
The responsibilities listed below do not comprise an exhaustive list but indicate a range of duties typical for the CA position. Other duties may be assigned to CAs by their supervisor as necessary on a temporary and infrequent basis.
• Act as comprehensive support for participants, guests, and group sponsors throughout summer conferences.
• Serve in an on-call duty rotation to manage any issues related to maintenance/facilities concerns, check-ins/outs, building keys, access cards, and inventory management of linens and other summer conferences resources.
• Conduct thorough room and building inspections before the arrival of each group and after their departure from housing, ensuring detailed assessments and accurately reporting any issues identified.
• Collaborate in the preparation of check-in materials for assigned conference and orientation groups, including the assembly of key packets and access cards.
• Configure common spaces and lobbies to facilitate seamless check-ins, checkouts, and additional reservations.
• Facilitate prompt and efficient check-ins and checkouts for conference services, ensuring a seamless experience for all attendees as required.
• Demonstrate proficiency in StarRez, housing software system, and various Microsoft Office applications including but not limited to Teams, OneNote and Excel after training.
• Facilitate communication of any issues related to participant stays by working with various stakeholders, such as community RBSWs, Maintenance, and Housing Assignments, and Residential Programs and Services to ensure a successful guest experience.
• Work community desk shifts within conference residence halls to support weekly departmental operations.
• Effectively multitask and prioritize responsibilities to meet deadlines, work collaboratively in a team environment, and follow instructions with minimal supervision.
Percentage of time 100
Position Details
Position Information
Classification Title Temporary Office/Clerical FLSA Non-Exempt UGA Job Code FTE 1.00 Minimum Qualifications Position Summary
The Summer Conference Assistant is a student position that supports the daily operations of summer housing facilities. This role assists with group check-ins and check-outs, preparation of guest materials and pre- and post-arrival room inspections. Summer Conference Assistants participate in an on-call rotation to support conference and Orientation guests by responding to lockouts, facilities concerns and other needs. Through thorough inspections before and after group stays, this position helps maintain quality standards and ensures spaces are ready for subsequent guests.
Conditions Of Employment
• Dates of employment: May 11 – August 2
• Dates of in-Person training and building preparation: May 11 – May 23
• Respond to all on-call requests for conference services between 5:00pm and 9:00am when on call, and 24 hours on weekends and holidays.
• Work up to a 40-hour week if not taking summer classes, with varied schedules including mornings, afternoons, evenings, overnights, and weekends as determined by conference services supervisor(s); or work up to a 20-hour week if enrolled in classes, with similar scheduling arrangements.
• May not hold dual employment within the university during summer terms; student employees may not have another student position when employed with University Housing.
• Live on campus (single room provided) and serve in the conference services on-call rotation, between 5 p.m. and 9 a.m. Monday – Friday and 24-hours a day on weekends and holidays.
Relevant/Preferred Education, Experience, Licensure, Certification in Position Knowledge, Skills, Abilities and/or Competencies
• Enrolled on at least a half-time basis at the University of Georgia for the upcoming fall semester (i.e., enrolled in a minimum of six credit hours for undergraduate and professional students during fall/spring semesters; enrolled in a minimum of five credit hours for graduate students during fall/spring semesters). Consult the University Housing Human Resources office for additional information.
• Be in good standing with the Office of Student Conduct. Good standing is defined as not being on disciplinary probation or noncompliant with directives issued by University Housing and/or the Office of Student Conduct.
• Student employees are considered temporary employees. A temporary employee may be separated at any time for any reasons without notice and either the employer or the employee can end the employment relationship. Such separation is not grievable or subject to appeal. http://www.usg.edu/hr/manual/employee_categories.
• Consistently support, communicate, enforce and abide by all University of Georgia and University Housing policies, procedures and regulations.
• May not exceed 6 consecutive hours of work per shift.
Physical Demands
Driving as needed to perform job duties.
Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Is driving a requirement of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Amber Burnett Recruitment Contact Email amber.burnett@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
• * Are you currently a UGA student, and will you be enrolled for at least 6 credit hours for the upcoming Fall semester?
• Yes
• No
• * Do you have a valid Driver's license?
• YES
• NO
Applicant Documents
Required Documents
Optional Documents
• Resume/CV
• Cover Letter
Higher Education
Administrative
Temporary