Case Management Clerk
Purpose & Job Related Requirements
REPORTS TO: Clerk of Juvenile Court
FLSA STATUS: Non-Exempt
CLASSIFICATION: Personnel System: Must satisfactorily complete a six month probationary period.
PAY GRADE: 110
SAFETY SENSITIVE: No
Purpose of Job
The purpose of this job is to provide secretarial and clerical support to the Court. Duties and responsibilities include, but are not limited to, typing, filing, and record keeping, and performing additional tasks as assigned.
Job Related Requirements
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.
Minimum Training & Experience Required to Perform Essential Job Functions
High school diploma or equivalent and vocational/technical diploma with at least one year of legal secretarial or related experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
Essential Duties, Responsibilities
The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Answers telephone, records and distributes messages, and assists the general public.
Distributes calendars and daily schedules to appropriate departments.
Types correspondence for appropriate Court.
Copies documents.
Attends court for status conferences.
Assist with training and coordinating volunteers for court related programming.
Destroys files as directed and in accordance with Records Retention Schedule.
Retrieves/returns files to Clerk of the Court.
Picks up incoming mail; coordinates outgoing mail.
Makes daily deliveries to Solicitor/Legal Aid/local attorneys.
Maintains computer database of offenders and case status using NEEDS assessment tool.
Performs various routine clerical duties, such as filing paperwork and sending faxes, etc.
Creates files for court participants. Receives payment from participants and records the transaction appropriately. Researches information on inmates using the jail computer.
Researches information on offenders on Clerk of Court's data system.
Assists bailiffs in retrieving materials or information for the Court.
Coordinates collection of resource data for the Court.
Performs Other Related Duties As Required.
Knowledge, Skills, and Abilities
Knowledge of the policies, procedures, and activities of the Juvenile Court as they pertain to the performance of duties relating to the position of Case Management Clerk.
Knowledge of the terminology used within the department.
Knowledge of legal documents, orders, sentence forms, court calendars and schedules, legal data including motions, orders, warrants, etc., and procedures and methods as required in the performance of duties.
Skill in the use of software packages, such as Microsoft Office Suite, electronic mail programs, the Clerk of Court's data system and the Jail system.
Skill in the use of office equipment such as computers, fax machines, copy machines, printers, etc.
Ability to compile, organize, prepare and maintain an assortment of records, reports and information in an effective manner and according to departmental and/or governmental regulations.
Ability to communicate effectively with supervisors and other staff members.
Ability to use independent judgement in routine and non-routine situations.
Ability to handle required mathematical calculations.
Ability to understand computer applications and techniques as necessary in the completion of daily assignments.
Ability to plan, organize and/or prioritize daily assignments and work activities.
Ability to comprehend and apply regulations and procedures of the department.
Supplemental Information
(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including computers, typewriters, fax machines, copy machines, and other office equipment. Must be able to use body members to work, move or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 10 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work.
DATA CONCEPTION: Requires the ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes receiving assignments and/or directions from supervisors.
LANGUAGE ABILITY: Requires the ability to read a variety of legal documents, legal processes, notices, forms, and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare juror form letters, legal processes, notices of jury trial, certificates of service, and sentence forms, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence.
INTELLIGENCE: Requires the ability to learn and understand basic principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgments in the absence of management.
VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently.
NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; utilize and determine percentages.
FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment (i.e., ruler, yardstick).
MOTOR COORDINATION: Requires the ability to coordinate hands, fingers, and eyes accurately in using office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.
MANUAL DEXTERITY: Requires the ability to handle a variety of items such as computers and other office equipment. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.
COLOR DISCRIMINATION: Requires the ability to differentiate between colors and shades of color.
INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.
PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone.
ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or leah.jagatic@accgov.com.
Total compensation at the Unified Government includes a comprehensive set of benefits, a well-established culture of wellness, and a secure retirement that set us apart as a stable Employer of Choice where you can serve and make a difference in the community.
Our Benefits program is designed to support every aspect of our employees’ lives, from physical and emotional to social and financial.
Along with their salary, employees receive a variety of comprehensive benefits as part of their total compensation.
As An Employer Of Choice, We Offer
Health
• Health Insurance
• Dental Insurance
• Vision Insurance
• Prescription drug plan
Wellness
• Onsite Employee Wellness Center - free for employees, spouse, and children 18+
• Employee Assistance Program
• Wellness education and incentive programs
• Annual Wellness Fair
• Annual employee appreciation events
• Free onsite health screenings (to include hearing, skin cancer, biometric screening, flu shots)
• Safety & Risk training and job-related vaccinations
Family and Career
• Training and professional development opportunities through the Organizational Development Department
• Opportunities and Career Development via the Government Wide Learning Management System
Time
• Annual/Sick leave
• 13 paid holidays per calendar year
Money
• Robust Wellness Program – earn up to $175 per quarter for participation
• Health Savings Account for medical and dependent care
• Employer Paid Pension Plan (10 years of service)
• 457 (b) Deferred Compensation Program with employer match
• Tuition Reimbursement Program
• Public Service Loan Forgiveness Employer – Federal Student Aid
• Financial education programs
• Uniforms provided (if applicable)
• Discount Admissions – ACCGov Parks, Georgia Aquarium
Protection
• Group Accident insurance
• Critical Illness insurance
• MASA Medical Transportation Insurance
• Employer paid basic life insurance
• Whole life insurance
• Employer Paid Short Term Disability
• Long Term Disability
• Contributory term life insurance
• Pet Insurance
To learn more about the Benefits offered at ACCGov, you may access them below.
Benefits
http://www.accgov.com/434/Benefits
WELLNESS
http://www.accgov.com/wellness
CAREER DEVELOPMENT
http://www.accgov.com/index.aspx?nid=791
01
Which best describes your highest level of education?
• Some High School
• High School diploma or GED from an institution accredited by SACS
• Some education beyond high school
• Technical or Vocational Degree
• Associate Degree
• Bachelor's Degree
• Master's Degree
• Doctorate Degree
02
Please indicate your years of experience in legal secretarial or related experience.
• None
• Less than one year
• One year or more but less than three years
• Three years or more but less than five years
• Five years or more but less than ten years
• Ten years or more
03
Please indicate the amount of experience you have handling cash and credit card transactions, deposits, and/or bank reconciliations.
• None
• Less than six months
• Six months or more but less than one year
• One year or more but less than three years
• Three years or more but less than five years
• Five years or more
04
Please indicate the amount of experience you have working with state and federal grant administration or programs.
• None
• less than 6 months
• Six months or more but less than one year
• One year or more but less than three years
• Three years or more but less than five years
• More than five years
05
Please indicate the amount of experience you have working in a court and/or criminal justice and/or legal setting.
• No experience
• less than 6 months
• more than 6 months but less than 1 year
• More than 1 year but less than 3 years
• More than 3 years but less than 5 years
• Five years or more
06
Please indicate the amount of experience you have working in a governmental setting.
• None
• Less than six months
• Six months or more but less than one year
• One year or more but less than three years
• Three years or more but less than five years
• Five years or more
07
Please indicate the amount of experience you have working with a federal, state, local, or non-profit agency that addresses the needs of youth and families.
• None
• Less than six months
• Six months or more but less than one year
• One year or more but less than three years
• Three years or more but less than five years
• Five years or more
08
Please indicate the amount of experience you have working with elected or appointed officials.
• none
• Less than six months
• Six months or more but less than one year
• One year or more but less than three years
• Three years or more but less than five years
• Five years or more
09
Please indicate your proficiency using Microsoft Office (Word, Excel, and Powerpoint.
• None
• Beginner/Some Knowledge
• Intermediate/Working Knowledge
• Advanced/Expert
• Required Question
Recreational Facilities
Legal
Full-time