Administrative Associate II
Posting Details
Posting Details
Posting Number S14214P Working Title Administrative Associate II Department FACS-Nutritional Sciences About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/) . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department College/Unit/Department website https://www.fcs.uga.edu/ Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday – Friday, 8:00 am – 5:00 pm
Advertised Salary $34,500 - $39,500 Posting Date 10/07/2025 Open until filled Yes Closing Date Proposed Starting Date 11/09/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title Administrative Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent
Preferred Qualifications
Knowledge of UGA systems preferred. Previous administrative experience preferred.
Position Summary
This Administrative Associate II position is responsible for tasks related to the Department of Nutritional Sciences’ undergraduate programs and assisting NUTR’s Extension Specialists in the College of Family and Consumer Sciences. This work includes supporting staff for the Communications Committee and Curriculum Committee; assisting with curriculum planning; and providing staff support to directors of undergraduate programs. In addition, this individual will assist in handling departmental front office duties; inventory for the department; administrator of our departmental email account; along with other duties as assigned. This position will report to the Assistant to the Department Head in the Department of Nutritional Sciences.
Skills
Knowledge, Skills, Abilities and/or Competencies Physical Demands
Sitting at a desk for long periods of time.
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Curriculum and Curriculum Committee Staff Support
• In consultation with DH and Undergraduate Coordinator, determine the course offerings and course schedules each semester.
• Review/adjust course offering times to ensure maximum enrollment and prevent course offering overlap with other courses inside and outside department.
• Analyze course offerings based on student enrollment to identify need for additional sections.
• Determine needs of instructional courses and make appropriate requests based on class size, instructional needs, course design and provide justification for requests of specially equipped rooms as needed.
• Process departmental room reservation request for meetings, such as student committee meetings and student thesis/dissertation defense, presentations, workshops, etc.
• Maintain course syllabi for all courses offered and load syllabi into University’s syllabus system to ensure compliance with University policy.
• Maintain UGA bulletin major and minor requirements for department and update as necessary per program directors.
• Work with program directors to ensure courses in program of study are appropriate.
• Work with program coordinators and department head to forecast enrollment and course needs based on enrollment in departmental programs, student programs of study, time constraints for programs (example: Double Dawg students only having 5 years to complete B.S. & M.S.), faculty teaching loads, etc.
• Work with program directors, instructional faculty, and academic advisor to assist with changes to curriculum.
• Verify potential changes will not negatively impact existing curriculum prior to bringing to committee.
• Monitor student registration to ensure course enrollment minimums are met.
Percentage of time 25 Duties/Responsibilities
Administrative Staff Support for NUTR’s Extension Specialists
• Types reports and correspondence; a variety of newsletters, publications, articles, tables, class handouts; confidential material for assigned specialists.
• Assembles packets for various training sessions.
• Data entry from a variety of collection instruments, including program evaluations from state and county faculty using various programs/software.
• Prepares purchase orders and check requests. Orders binders, indexes, folders and other supplies.
• Answers telephone, responds to questions and requests, takes messages and forwards information or caller to appropriate individuals.
• Prepares brochures, agendas, conference programs, and presentations. Coordinates preparation and distribution of regularly scheduled, targeting mailings, facilitates collating, packaging and distribution of materials.
• Assists specialists with travel arrangements.
Percentage of time 20 Duties/Responsibilities
Staff Support for Undergraduate Coordinator and Directors of UG programs
• Departmental Staff Support for: Didactic Program in Dietetics (DPD), Culinary of Science in Nutrition, Nutritional Sciences and FACS Ed.
• Assist with gathering student learning outcomes data each semester for yearly reporting.
• Work with the program coordinator, program directors, and Office of Accreditation and Institutional Effectiveness to make sure student learning outcomes are in line with best practice standards.
• Provide support for faculty to create questions designed to assess indirect measures of student learning and embed in end of course instructor evaluation distributed at the conclusion of each semester.
• Compile and retain indirect measure data from end of course evaluations. Load end of course evaluations in Qualtrics each semester and distribute the course evaluation links to faculty.
• Review end of course evaluations to ensure the department is assessing courses consistently and that the questions are relevant to the learning outcomes assessed.
• Generate degree completion reports at the end of each semester in order to provide verification statements to students and for mandatory record retention. Work with the program director to ensure post-baccalaureate students can register for required DPD courses by granting various course registration overrides.
• Retain syllabi for DPD programs to show compliance with required reporting and information distribution to enrolled students.
• Track student completion and communicate with faculty to ensure high response rates.
• Coordinate Efforts to Increase Low Enrollment Majors.
• Calculate, format, and compile data for DH, Associate Dean for Academic Programs, and Instructor use.
• Monitor student feedback for areas of concern and share relevant information and suggested modifications with departmental program coordinator and DH.
Percentage of time 15 Duties/Responsibilities
Administrative Staff Support for Departmental Committees
• Assisting the chair of the Alumni Relations committee. This includes: attending meetings and taking minutes; assisting chair with travel arrangements for alumni visits; planning and coordination of fall and spring alumni events; and serve as liaison with Business Manager to stay within budget while planning events.
• GAIL access for alumni events, communications
Percentage of time 15 Duties/Responsibilities
Banner and Argos Administrator
• Load courses each semester with appropriate enrollment caps, waiting list functionality, and course restrictions.
• Enter student course overrides during registration periods and assist with registration troubleshooting.
• Access departmental data and pull reports that are needed such as student enrollment, course offerings, course enrollment, student registration permit overrides, graduate reports, unofficial transcripts, etc. as required for program directors and DH.
Percentage of time 10 Duties/Responsibilities
Office Administrative Support for the Nutritional Sciences Department
• Greet and assist guests, answer phones, receive and distribute mail, order office supplies as needed, compile reports/documents as needed.
• Support/back-up for Assistant to Department Head.
• Administrator of departmental email account.
• Manage equipment database and annual inventory review.
Percentage of time 10 Duties/Responsibilities
Other Duties As Assigned
Percentage of time 5
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Monica Johnson Recruitment Contact Email monicaj@uga.edu Recruitment Contact Phone 7065424869
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
• Resume/CV
• Cover Letter
Optional Documents
• List of References with Contact Information
Higher Education
Administrative
Full-time