Administrative Assistant to the Director of the Hugh Hodgson School of Music
Posting Details
Posting Details
Posting Number S14208P Working Title Administrative Assistant to the Director of the Hugh Hodgson School of Music Department Franklin-School of Music About the University of Georgia
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/) . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
8 a.m. to 5 p.m., M-F
Advertised Salary Commensurate with Experience Posting Date 10/02/2025 Open until filled Yes Closing Date Proposed Starting Date 11/01/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title Administrative Assistant III FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent and 5 years of related experience
Preferred Summary
Preferred Qualifications Position Summary
This position provides executive-level support and is responsible for efficient and effective management of the office. Administrative duties include managing the Director’s correspondence and calendar, serving as liaison with internal and external constituents, anticipating and addressing the needs of the Director by using independent judgment. Responsibilities involve handling information that is sensitive, high-profile, and confidential in nature. Activities and decisions are highly complex and involve significant independent action and judgment while adhering to institutional policies.
This position uses a P-card.
Knowledge, Skills, Abilities And/or Competencies
• Excellent written and oral communication, customer service, leadership, and interpersonal skills.
• Ability to develop and maintain effective, collaborative relationships with faculty, staff, students, alumni, donors, and other stakeholders. Ability to work independently and as part of a team.
• Demonstrated competence in interacting with diverse individuals; skill in conflict resolution, cultural intelligence, emotional intelligence; and commitment to diversity, equity, and inclusion and continuous learning.
• Exceptional organizational and project management skills, ability to manage time and resources effectively, ability to manage competing priorities and meet deadlines, and ability to use independent judgment and discretion to make administrative and procedural decisions with confidential information. Flexible and creative thinker, problem solver, and self-starter.
• Ability to learn complex procedures and systems quickly and produce complex reports using a variety of digital tools.
Physical Demands
Sit in front of a computer for long periods of time
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Provide executive support for the director and Hodgson School of Music:
• Anticipate, initiate, and coordinate administrative matters.
• Research and gather all information related to ongoing issues and initiatives; stay abreast of all current issues and deadlines, and be prepared to provide insight, support and recommendations.
• Initiate and respond to requests and inquiries, both verbal and written, on behalf of the director, upholding a strict level of confidentiality on highly sensitive matters.
• Manage and assist with hiring proposals, job searches, and administrative matters related to new and current faculty and staff. Assist all search committees with logistics, scheduling, and communications.
• Draft/edit correspondence, for the director, communicating accurately and in a timely manner.
• Maintain extensive file system and documents related to the administration of the School of Music.
• Provide editing/proofing for a variety of projects, publicity, various faculty dossiers, etc.
• Support for all areas related to accreditation.
• Management of special projects including the HHSOM Graduation and Awards program, the Opening Convocation, faculty/staff retirement events, the music instrument locker system, and the inventory system.
• Manage the director’s daily schedule, communications, and meeting scheduling.
Percentage of time 50 Duties/Responsibilities
• Primary point of contact for the Director’s office in day-to-day administration of the School of Music, providing direct support to staff, faculty and students, as well as extended support to other administrative offices, parents, other institutions, and the public, as needed, using discretion in all communications.
• Management of the Federal Work Study System (up to 12 students), with direct supervision of two main office students, and support to six faculty and staff supervisors.
• Support for faculty and staff meetings, UGA systems access, policy guidance, forms processing, etc.
Percentage of time 30 Duties/Responsibilities
• Support for a variety of programs and systems, including PCard Purchasing, check receipts, Program for Minors support, the Music listserv, AED system monitoring and building safety plans, and UGAJobs.
• Back-up support to other areas of administration, room scheduling through 25Live, front office support of the phone system, mail, storeroom management, surplus management, building maintenance requests, purchasing and any other administrative area, as needed, due to vacations, sickness, or vacancies.
• Other duties as assigned
Percentage of time 20
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Michelle Watts Recruitment Contact Email lmw96928@uga.edu Recruitment Contact Phone n/a
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
• Resume/CV
• Cover Letter
Optional Documents
Higher Education
Administrative
Full-time