SCHOOL DATA CLERK JOB DESCRIPTION
QUALIFICATIONS: • High school diploma or equivalent.
• Training and/or experience in data entry.
• Computer proficiency.
• Satisfactory criminal background check and drug screening.
KNOWLEDGE, SKILLS AND ABILITIES:
Proficiency in the use of computers and specific software. Knowledge of basic office equipment.  Knowledge of appropriate office procedures. Ability to deal effectively and courteously with a diverse population including students, parents, school personnel and the community. Ability to perform clerical tasks and complete repetitive duties without close supervision. Ability to work alone or as part of a team. Ability to communicate orally and in writing. Ability to maintain accurate records. Good organizational skills. Knowledge of correct telephone etiquette.
REPORTS TO:
Database Manager, Principal
JOB GOAL
To ensure that records and data are accurately entered and properly updated.
SUPERVISES:
N/A
PERFORMANCE RESPONSIBILITIES:
Each person in this job classification may not be assigned responsibility for performing all tasks.
Service Delivery • Enroll/re-enroll students on student information system.
• Withdraw students on student information system.
• Communicate enrollments and withdraws to appropriate personnel.
• Enter demographic and emergency contact changes as needed.
• Request, receive, and complete student records request.
• Scan student records into electronic cumulative folder and/or student information system.
• Create approved course master and sections on student information system so students can be scheduled.
• Schedule students.
• Mass print schedules as needed.
• Assign teachers for new students and keep accurate count of classroom numbers.
• Complete FTE count and state report data requirements for all FLDOE surveys.
• Gather and maintain all survey documents for future FTE audits.
• Print and distribute attendance sheets for the eleven (11) days of FTE attendance count to be signed by teachers.
• Keep track of retentions and placed with cause students.
• Prepare student reports as needed.
• Verify with teachers that are grades are finalized prior to printing report cards/progress reports.
• Print report cards/progress reports and distribute to teachers.
• Input current non-gradebook and transfer grades.
• Input assessments.
• Input and maintain staff members on student information system.
• Assign and assist with parent portal access.
• Perform data entry related to summer school including schedule, attendance, grading and staff.
• Assist with roster verification for teacher performance.
• Perform other data entry and clerical duties as needed.
Employee Qualities/Responsibilities • Meet and deal effectively with the general public, staff members, students, parents, administrators and other contact persons using tact and good judgment.
• Follow attendance, punctuality and other qualities of an appropriate work ethic.
• Ensure adherence to good safety standards.
• Maintain confidentiality regarding school/workplace matters.
• Model and maintain high ethical standards.
• Maintain expertise in assigned area to fulfill position goals and objectives.
• Participate successfully in the training programs offered to increase skill and proficiency related to assignment.
Inter/Intra-Agency Communication and Delivery • Exercise service orientation when working with others.
• Keep supervisor informed of potential problems or unusual events.
• Use effective, positive interpersonal communication skills.
• Respond to inquiries and concerns in a timely manner.
• Serve on school/district committees as required or appropriate.
System Support • Exhibit interpersonal skills to work as an effective team member.
• Follow federal and state laws as well as School Board policies, rules and regulations.
• Demonstrate support for the school district and its goals and priorities.
• Demonstrate initiative in identifying potential problems or opportunities for improvement.
• Prepare or assist in the preparation of all required reports and maintain all appropriate records.
• Participate in cross-training activities as required.
Perform other tasks consistent with the goals and objectives of this position.
*Essential Performance Responsibilities
PHYSICAL REQUIREMENTS:
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.
TERMS OF EMPLOYMENT:
Salary and benefits shall be paid consistent with the district’s approved compensation plan.
Length of the work year and hours of employment shall be those established by the district.
COMPENSATION:
Compensation for this position is Pay Lane D02
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.
BOARD APPROVED:
5/28/24