Employer
Sarasota County Government
Salary
$23.56 Hourly
Location
Sarasota, FL
Job Type
Full-Time
Department
Libraries & Historical Resources
Closing Date
Continuous
Start Here. Grow Here. Stay Here.
Are you an experienced administrative guru with executive exposure? Our Libraries department is in need of an Administrative Specialist III. This position Independently manages varied and complex assignments and projects in support of the daily operation and strategic planning roles of the department Director, Managers, and administrative and system staff. Responsibilities include the facilitation of explicit processes and programs, as well as non-routine assignments requiring initiative and strong collaborative skills. Serves as a resource in the resolution of customer service issues. Contributes to a culture characterized by respect and commitment to excellent service.
Support the mission and vision of the county and apply today to join a community with countless opportunities for both growth and development!
About the Position
In this role, you will...
Administrative Support
• Serve as the department liaison for preparation and processing of eCars, eBars, and related BCC Agenda items to ensure all assignments and documentation are completed accurately and within deadlines.
• Coordinate departmental HR processes: tracks vacancies, prepares personnel documentation, and monitors the completion of requests for hire, job postings, interview packets, selection, reference checks, job offers, and placements.
• Facilitates employee recognition, service awards, and special award nominations.  Expedites employee performance appraisal documentation and submittal to HR.
• Processes “Outside Employment” forms, leave requests, and payout forms.
Liaison to Citizen Advisory Committees
• Serve as liaison to the Library Advisory Board (LAB), Historic Preservation Board (HPB), and Historical Commission (HC):  prepares eGenda packets for appointments and Annual Reports to the Board of County Commissioners; develop meeting agendas and schedules meeting advertisements; record, compose and distribute meeting notes; maintains records of member attendance and term appointment schedules.
• Assist members in the preparation of the Annual Report to the BCC.  Serve as the primary contact for the LAB and HC Community Youth Development STAR student members.
Records Retention
• Serve as the department's liaison for all tasks related to records retention, including an annual review of records for disposal, storage, etc.
• Maintain departmental documentation, including incident reports, memoranda, and correspondence.
Budgetary Support
• Manage the documentation of donations received and deposit contributions per County policy.
• Prepare correspondence to donors, maintain records of contributions, and administer the Make a Difference gift program.
• Oversee the budget for printing department publications; coordinate the receipt and distribution of publications from local, regional, state, and federal organizations and agencies.
• Monitor the budget for employee training and development: initiate registration, complete travel arrangements, and related reimbursement.
• Serve as logistics lead to plan Staff Development Day event.
About the Schedule
Work Hours:
• Full-time, 40 hours per week.
• Monday - Friday, 8:00 a.m. - 5:00 p.m.
About You
Minimum Qualifications:
• Associate’s Degree from an accredited college or university.
• 4-6 years of administrative support experience with some executive exposure.
• Year-for-year basis substitute for the college degree.
Preferred Qualifications:
• Advanced Professional Certification is highly desirable.
Subject to Passing Substance Screening: This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment for five years.
About Everything Else
Starting Pay Range: $23.56/hr
Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).
If you are selected to join our team, please click on this link to review the Required First Day Documents . You will need to present the following items on your first day:
1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)
2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)