Job Duties: Perform administrative duties for the Board of Supervisors and residents of the Bobcat Trail Community. Provide assistance to staff, visitors, and other employees as necessary. General Responsibilities: •* Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.* •* Organize work by reading and routing correspondence, collecting information, and initiating telecommunications.* •* Maintain the community center schedule by managing calendars for community events and arranging meetings and conferences.* •* Complete customer requests by greeting visitors, either in person or by phone, and addressing or referring inquiries.* •* Maintain customer confidence and protect operations by keeping information confidential.* •* Prepare reports by gathering and compiling necessary information.* •* Manage office supply inventory by checking stock levels, anticipating supply needs, placing orders, and verifying receipt of supplies.* •* Ensure equipment functionality by following manufacturer instructions and established procedures.* •* Secure information by performing database backups.* •* Provide historical reference by maintaining filing and retrieval systems.* •* Keep technical skills updated by attending educational workshops and reading relevant publications.* •* Assist in setting up and taking down chairs, tables, walls, and equipment in meeting and function rooms as required.* •* Contribute to team efforts by completing related tasks as needed.* •* Follow all applicable safety rules and procedures.* Additional Duties: •* Assist in the purchasing of general supplies and materials.* •* Provide assistance to officials, staff, visitors, and other employees as necessary.* •* Prepare and distribute community-wide email blasts.* •* Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheets, word processing, database management, and other applications.* •* Maintain Community Center fobs and resident car stickers.* Supervision: The Office Assistant receives general supervision from the assigned Supervisor of the Bobcat Trail Board of Supervisors. Skills and Qualifications: •* Proficiency in administrative writing.* •* Computer and internet skills.* •* Reporting, supply management, organization, and scheduling skills.* •* Proficiency in Microsoft Office (Word, Excel).* •* Professionalism, confidentiality, and positive communication skills.* Holiday Schedule: The Community Center will be closed on the following holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas. If a holiday falls on a weekend, the closest Saturday or Sunday will be observed as the holiday. The Office Assistant will receive pay for days the center is closed. This position offers an opportunity to contribute positively to the community while developing valuable skills in administration and customer service. Job Type: Part-time Pay: $16.00 - $18.00 per hour Schedule: Monday to Friday Application Question(s): How many years of experience do you have in this kind of position? What is your requested pay rate? Education: High school or equivalent (Preferred) Ability to Commute: North Port, FL 34288 (Required) Ability to Relocate: North Port, FL 34288: Relocate before starting work (Required) Work Location: In person
Salary: $16 - $18 an hour
Employment Type: Part-time
Qualifications
[ "High school or equivalent (Preferred)", "Work authorization (Preferred)" ]