Position Title
Purchasing Agent
About this Opportunity Benefits and Community
Ball State University offers an excellent benefits package for eligible positions. Click here to explore options.
• Affordable Healthcare
• Retirement
• Tuition Remission (For eligible employees, their dependents, and spouse)
• Paid Parental Leave
• Professional Development
Curious about benefits calculations? Please visit the following link to explore: https://www.bsu.edu/about/administrativeoffices/humanresources/jobs
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:
https://www.bsu.edu/about/live-near-your-work
FLSA
Administrative Exemption
Hrs/Week
40
Length of Assignment
Full-Time At-Will
Position Function
Procure supplies, equipment, and services in a timely manner from reliable sources while maximizing value and meeting the quality standards of the university; provide assistance in the public works process while adhering to the federal, state, local, and university laws and regulations.
Minimum Education
Bachelor’s degree from an accredited institution or an equivalent combination of education and experience.
Minimum Experience
Over two years procurement of goods and services experience.
Minimum Other
Background in Banner and/or SciQuest e-procurement software, catalog purchasing, and supplier management; familiarity of local, state, and federal laws as they apply to university procurement and public works.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Graduate study in technology management or related field.
Preferred Experience
Additional years of related experience. Experience in a higher educational environment.
Preferred Other
General knowledge in contract management and public relations techniques.
Pre-Employment Screening
Requires successful completion of a background check and education verification.
Position Title(s) Supervised
None.
Required Certifications EEO Statement
Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master’s, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
Purchasing Services:134020
Department Information Department Email or Phone Number
765-285-1532
Ranking
1
Job Duty
Negotiate and monitor addition of, and existing, e-procurement suppliers in SciQuest purchasing software.
Ranking
2
Job Duty
Obtain supplies, equipment and services; review, alter (if necessary) and approve purchase orders derived from requisitions; determine price, delivery, shipping, payment terms of supplies and equipment services to be ordered.
Ranking
3
Job Duty
Generate and award Request for Proposal ( RFP ) when assigned; manage and utilize RFP set by contract.
Ranking
4
Job Duty
Share responsibilities in public works process by attending bid openings, recording bids, and keeping abreast with current projects to enable the ability to substitute for Purchasing Coordinator when absent.
Ranking
5
Job Duty
Analyze purchasing data and recommend action to improve efficiency and value in the purchasing process up to and including the addition, removal or consolidation of showcase suppliers.
Ranking
6
Job Duty
Communicate with vendor representatives, faculty, and staff; negotiate; mediate disputes between university and vendors to resolve discrepancies; make adjustments and expedite.
Ranking
7
Job Duty
Represent the university at public and association conferences; keep abreast of constantly changing laws, markets, and technology through readings and attending trade shows, seminars, and professional meetings.
Ranking
8
Job Duty
Act as a point of solution for departments with purchasing concerns and issues; recommend steps to successfully accomplish desired result.
Ranking
9
Job Duty
Develop and maintain sources of supply to generate a competitive market and to provide uninterrupted supply for the university.
Ranking
10
Job Duty
Develop and write general specifications; approve detailed specifications and contracts; amend as necessary to insure compliance with university bidding procedure.
Ranking
11
Job Duty
Maintain accurate records and controls; document transactions to provide an audit trail and insure integrity.
Ranking
12
Job Duty
Provide support in the development of procedures in relation to certain university, commodity standardization; recommend, when appropriate, changes in policies, procedures and products as they relate to the procurement function.
Ranking
13
Job Duty
Assist with special projects.
Ranking
14
Job Duty
Perform other related duties as assigned.
Posting Number
202501744P
Number of Vacancies
1
Desired Start Date
06/09/2025
Position End Date (if temporary) Open Date
05/29/2025
Applications Accepted Through Date
06/11/2025
Open Until Filled
No
Information regarding transcripts
The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions Summary
For nominations and questions regarding this opportunity, please contact Kyla McKillip, Interim Assistant Director of Talent Acquisition, at work@bsu.edu .
Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.