Education Coordinator (Department of Teacher Education) APPLICATION AND HIRING TIMELINE INFORMATION To apply for this position you should submit a KWU Employment Application, cover letter, resume/curriculum vitae, and your salary requirements. Please email your application materials to hr@kwu.edu. In your cover letter please pay special attention to matching your actual qualifications to the required qualifications listed in this Job Description. Make sure you reference the position title on the subject line of your email. No phone calls please. The timeline for filling this job is: Applications will be taken until job is filled. Interviews will begin when qualified applicants are identified, and continue until the job is filled. The job starts as soon as August 1, 2025. KWU is an Equal Opportunity Employer and encourages diversity in employment . We will check references of past employers and personal references. We will acknowledge receipt of your application as soon as we receive it. ADMINISTRATIVE INFORMATION POSITION TITLE : Education Coordinator POSITION’S DEPARTMENT : Teacher Education DEPARTMENT’S PURPOSE AND MAJOR RESPONSIBILITIES : The department provides a comprehensive background of professional education courses designed to prepare future elementary, K-12 music, and K-12 Physical Education and Health teachers to perform effectively in the classroom setting. Administrative Support-Staff POSITION’S DIRECT SUPERVISOR : Director of the Teacher Education Department POSITION’S EMPLOYMENT STATUS : Staff, Part-time, Non-Exempt, At-Will. POSITION INFORMATION POSITION SUMMARY : Advance the mission of Kansas Wesleyan University by providing administrative support for the Teacher Education Department and provides support work in planning, preparation, and coordination of the department’s assessment and data analysis for state and national accreditation. POSITION WORKS WITH : Teacher Education administration and faculty POSITION’S PHYSICAL WORKING CONDITIONS : Approximately 100% of time spent in a temperature-controlled office environment POSITION’S WORK SCHEDULE : A flexible work schedule of 20 hours per week, August 1 through May 31 requiring some evenings (occasional) and weekends (occasional) to accommodate the department requirements and/or needs. POSITION RESPONSIBILITIES AND DUTIES POSITION’S ESSENTIAL DUTIES : 1. Creating and maintaining institutional and department-specific databases, including such data as Creating and maintaining all student files in accordance with accreditation and licensure requirements Generating statistical data and reports each semester for students in Early Field Experience and Clinical Practice Generating statistical data and reports on students at critical checkpoints (admission into Teacher Education Program, Clinical Practice, and graduation) Collecting, entering, and maintaining end-of-the-semester data for all TE programs Assisting the Director with the collection and analysis of assessment data 2. Creating and generating tables, forms, letters, and reports in database as requested by the Director of Teacher Education. 3. Collaborating with other area colleges to offer Teacher Interview Day for clinical practice students. 4. Coordinating major teacher education events (Teacher Education Visit Day, Teacher Education Awards events, Clinical practice dinners, field experience informational meetings, and others) 5. Coordinating all Clinical practice and EFE placements Coordinate with local districts to facilitate clinical practice and early field experience placements Prepare and deliver evaluation forms and necessary paperwork to cooperating teachers Maintain communication with cooperating teachers regarding paperwork completion and submission Prepare honorariums for cooperating teachers for clinical practice in coordination with the business office Maintain data files regarding all field experience placements 6. Maintaining Teacher Education Office: taking minutes at departmental meetings, Teacher Education Committee meetings, and Teacher Education Advisory Council meeting answering telephone, taking messages, answering questions, transferring calls making files, filing documents, and maintaining filing system copying, labeling, laminating, binding materials emailing students & faculty about information and meetings making certificates for student accomplishments shopping for office supplies and keeping an adequate amount of all office supplies updating department handbooks (Early Field Experience, Clinical Practice Handbook, Cooperating Teacher Handbook, and Teacher Education Handbook) keeping record of all new equipment purchased with Ashby Funds current creating requested documents in Word, EXCEL, Publisher and PowerPoint POSITION QUALIFICATIONS EDUCATION : MINIMUM REQUIRED: Bachelor’s Degree PREFERRED: B.S or B.A. in Education preferred but not required CERTIFICATIONS AND LICENSES : None WORK EXPERIENCE : Work experience sufficient to perform responsibilities of position Work experience that will provide knowledge of teacher education and general higher education academic policies KNOWLEDGE, SKILLS, ABILITIES, and ATTITUDES – KSAA’s: MINIMUM REQUIRED: Possess excellent verbal and written communication and organizational skills Ability to effectively manage relationships with staff, faculty and student populations Ability to manage multiple tasks and with minimum supervision Organization and time management to manage multiple tasks, sometimes for multiple projects at once Goal-setting to set realistic deadlines and strategize daily, weekly, and monthly Strong database and computer skills (this includes Word, Excel and PPT) Exhibits strong positive attitude and ability to foster teamwork in the office NOTICE OF SPECIAL POSITION OR EMPLOYMENT REQUIREMENTS 1. THIS JOB DESCRIPTION IS NOT DESIGNED TO COVER OR CONTAIN A COMPREHESIVE LIST OF ALL DUTIES AND RESULTS TO BE PERFORMED IN THIS JOB. DUTIES AND PERFORMANCE STANDARDS MAY BE ADDED, SUBTRACTED, AND/OR CHANGED BY YOUR SUPERVISOR AT ANY TIME DUE TO CHANGES IN DEPARTMENT OR UNIVERSITY REQUIREMENTS. 2. Unless exempt due to an employment contract signed by the President of Kansas Wesleyan University, all employees of Kansas Wesleyan are to be considered as an “at-will” employee. 3. All employees of Kansas Wesleyan University are considered “responsible employees” pertaining to Title IX regulations concerning both the prevention and reporting of sexual assault or harassment situations. As such, all employees must communicate with the Title IX Coordinator if they witness or hear about a sexual assault or harassment situation. 4. Kansas Wesleyan University is an equal opportunity employer and complies with EEOC and ADA employment requirements. It is and has been the policy of Kansas Wesleyan University to grant equal opportunity to all qualified persons without unlawful discrimination based on race, color, gender, age, national origin, ancestry, ethnicity, disability, sexual orientation, religion, or veteran status. To fulfill its mission as a United Methodist affiliated institution, preference in hiring shall be given to persons who can affirm the Institution’s mission. 5. All “offers of employment” are subject to a criminal background check prior to employment.
Salary: $14.5K - $16.2K a year
Employment Type: Part-time
Qualifications
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