Employer
Clemson University
Salary
See Position Description
Location
Clemson, SC
Closing Date
4/20/2025 at 11:59 PM Eastern Time (US & Canada)
Administrative Coordinator I
Location:
Open Date:
Description
WELCOME TO CLEMSON!
Clemson is calling...are you ready to answer the call?
One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others.
Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.
So,... are you ready?
JOB SUMMARY:
Provides administrative and clerical support for the Department of Psychology's faculty, students and staff by utilizing Clemson University Business Systems (e.g., Buyways). Manages the purchasing needs of the department. Assists the chair and faculty with special projects and administrative needs. Performs other duties as assigned.
JOB DUTIES:
35% - Essential - Fiscal Management:
Liaison to the college business office: Compiles receipts, invoices and other documentation for fiscal transactions. Serve as purchaser for Buyways and p-card. Serves as a liaison to Departmental purchasers to advise on fiscal policy and procedures. Maintains and orders office supplies and equipment. Prepares deposits when required. Manages procurement according to State policy and procedures. Complies with Clemson University's procurement policies.
25% - Essential - Office Management:
Serves as the front line contact for guests, visitors, other departments on campus, and external vendors. Serves as the point person for building/classroom concerns. Provides administrative support to the office manager for personnel and payroll functions. Coordinates lunches for faculty meetings and other departmental events. DAT (department assisted tracking) system liaison for items less than $5,000 housed on campus. Items housed at IEA to be managed by IEA personnel. Manages outgoing and incoming mail.
20% - Essential - Travel Coordination:
Coordinates and manages travel plans for faculty and undergraduate students, including prospective faculty, and other departmental guests. Assists graduate program assistant with travel for graduate students and prospective graduate students. Coordinates sign-ups for different meetings, and develops and distributes the resulting itineraries. Advises travelers on proper procedures and allowable charges. Ensures that expenses are reimbursed to the traveler.
10% - Essential - Student Services:
Coordinates departmental information displayed on interactive monitors and social media; conducts periodic review of departmental website to ensure information is up to date and correct. Prepares and edits documents for faculty. Assists with room assignments and course scheduling, and monitoring and proctoring makeup exams.
10% - Essential - Development Liaison:
Works with the university development office, prospect research, creative services, and the college public relations department to maintain the Psychology department alumni fundraising strategy. Works to enhance alumni outreach via social networking and the annual departmental newsletter. Coordinates special events and thank you notes to provide recognition and appreciation to departmental donors.
MINIMUM REQUIREMENTS:
Education - High School or Equivalent - and relevant experience in business management, public administration, or administrative services
PREFERRED REQUIREMENTS:
Work Exp 1+ years
RESPONSIBILITIES
JOB KNOWLEDGE
Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations
SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.
BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.
PHYSICAL REQUIREMENTS:
100% - Communicate, converse, give direction, express oneself
WORKING CONDITIONS:
0% - No Work Conditions
WORK SCHEDULE:
Standard Hrs: 37.5, Monday-Friday, 8am-4:30pm
COMPENSATION INFORMATION
Band: 05 (expected range: $ 38,985.00 -$49,625)
Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.
ESSENTIAL PERSONNEL LEVEL
Normal Operations
Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.
JOB LOCATION:
Clemson, SC
APPLICATION DEADLINE:
April 20, 2025
MILITARY AND VETERAN:
MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.
VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.
To claim Veteran Preference for qualifying positions, email mailto:hrjob@clemson.edu upon submission of your application.
CLOSING STATEMENT:
Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.
Qualifications
Application Instructions
For more information and to apply, visit https://apptrkr.com/6148985
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