4H Admin Operations Coordinator - Athens
Athens , GA
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Job Description
Posting Details
Posting Details
Posting Number
S13422P
Working Title
4H Admin Operations Coordinator - Athens
Department
CAES-State 4-H
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/) . The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department College/Unit/Department website Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Part Time
Work Schedule Additional Schedule Information
Schedule may vary according to needs of 4-H Youth Program Leader & Director of GA 4H
Advertised Salary
Commensurate with Experience
Posting Date
03/28/2025
Open until filled
No
Closing Date
04/04/2025
Proposed Starting Date
04/14/2025
Special Instructions to Applicants Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title
Office/Clerical Lead
FLSA
Non-Exempt
FTE
0.75
Minimum Qualifications
Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications Position Summary
This incumbent reports directly to the State 4-H Leader and is the liaison with the State 4-H Leader's direct reports, the Associate Dean's Oce, and external constituencies including other administrators, faculty, staff, students, and external stakeholders. The role has full responsibility for coordinating the operations of the State 4-H Leader's office and coordinating the State 4-H Leader's activities and schedule to support the strategic initiatives of Georgia 4-H. The State 4-H Leader maintains a robust schedule with little time to prepare or process in between commitments. The 4-H Administrative Operations Coordinator will be needed to work independently, anticipate needs and respond accordingly, conduct searches and assimilate information, prepare presentations/documents/materials, manage schedules and appointments, communicate on behalf of the State 4-H Leader, be aware of and coordinate Georgia 4-H's compliance with University and 4-H policies and procedures, and also perform additional routine administrative tasks as necessary. Work involves evenings and weekends on occasion and some travel is necessary.
Knowledge, Skills, Abilities and/or Competencies
• Superior organizational skills.
• Excellent written and oral communication skills.
• Proven ability working with teams and excellent interpersonal skills.
• Work independently, research problems, systems and options and communicate this information to wide audiences in a very fast-paced Environment. *
• Excellent ability to follow through with variety of tasks.
• Use independent judgment and discretion with condential information.
• Knowledge of Cooperative Extension and 4-H.
• Proficiency in variety of technology, software, and online programs.
• Multi-task and focus in a busy environment.
• Perform additional routine administrative tasks upon request.
Physical Demands
• Normal oce demands.
• Driving as need to perform job duties.
Is driving a responsibility of this position?
Yes
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
• Serves as primary liaison for the State 4-H Leader's direct reports, other UGA Extension administrators, 4-H faculty and staff for day-to-day oce operations and for key projects and initiatives.
• Duties include frequent contact and interactions with internal personnel as well as external stakeholder groups both in Georgia and beyond.
• Exercises signicant judgment in managing the State 4-H Leader's meeting agenda and complex travel schedule, and is responsible for prioritizing inquiries and information for the State 4-H Leader's office.
• Supports team environment within State 4-H Office.
• Responsible for working with Associate State 4-H Leaders to set oce conferences upon request and facilitating inter-oce communication upon request.
Percentage of time
35
Duties/Responsibilities
• Conducts searches, assimilates information, and prepares briengs, presentations, and supporting documents/materials for all meetings and events, including brieng documents for internal and external speaking engagements.
• Coordinates requests for speaking engagements and meetings.
• Manages the State 4-H Leader's correspondence.
• Primary responsibility for initiating, writing, and editing drafts of regular and ad hoc communications.
Percentage of time
30
Duties/Responsibilities
• Coordinates Georgia 4-H's compliance with University, College, Extension, and 4-H policies and procedures including preparing communication, record-keeping, sending correspondence, following up on tasks, and other duties related to the variety of compliance items including, but not limited to: UGA's Policy on Program Serving Minors, 4-H Risk Management Training, Motor Vehicle Policy, Policies/Procedures/Protocol Training, Animal Use Policy, Travel Policy, Records Retention, Camera Policy, etc.
Percentage of time
25
Duties/Responsibilities
• Organizes, coordinates, and provides support to ad hoc committees charged by the State 4-H Leader related to Georgia 4-H.
• Responsible for ensuring appropriate support for ad hoc committees and serves as a liaison to the committee(s) and the State 4-H Leader.
• Manages and coordinates and executes special projects, assignments, and events at the direction of State 4-H Leader. Includes initiating purchases, managing contracts or POs, and working with Business Managers as necessary.
Percentage of time
10
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
High School or Equivalent
Required Experience
Open