Potable Water Field Maintenance Technician - Public Utilities - R18835
General Job Description
This position reports to the Budget Director in the Budget Division. Performs advanced administrative support or technical assistance work in supporting division staff. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. 1. Accurate and timely performance of the following duties: telephone coverage, leave accounting, mail distribution, file maintenance, travel coordination, purchasing and supply maintenance, personnel actions, clerical support to the division, printing requests, and coordinating meetings. 2. Maintains procedures and documents including publishing on the agency internal web site. 3. Prepares travel vouchers. 4. Maintains tracking logs for division deliverables. 5. Prepares division correspondence and assists with the preparation of financial documents, such as the Annual Administrative and Program Strategic Budget. 6. May assist in the preparation of ISAS entries. 7. Acts as the record retention coordinator for the division including the scanning of work documents. 8. Responds to open record requests in accordance with agency policies and the Public Information Act. 9. May assist others in the division with their duties as time permits. Performs other duties as assigned. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.
Minimum Qualifications
Education: Graduation from an accredited four year college or university.
Experience: One (1) year experience in office practices and administrative support including interpreting and applying organizational operating rules, regulations, policies, and procedures. PREFERRED EXPERIENCE: State agency experience; Leave Accounting using USPS; Budget Management; Content Service (scanning and indexing); PIR (Public Information Requests); and Microsoft Office (Word, Excel and PowerPoint).
Substitution: Each additional year of related experience above the required minimum may substitute for education on a year-for-year basis.
Travel: 2%
Note: A practical exam may be administered at time of interview.
Knowledge, Skills, And Abilities (KSA's)
Knowledge of: generally accepted business practices and procedures involving customer service; State of Texas Leave Policies; USAS (Uniform Statewide Accounting System); ISAS (PeopleSoft); Content services (FileNet); Travel; Budget; and PIR (Public Information Request).
Skill in: standard office equipment and Microsoft Office (Word, Excel, PowerPoint). maintaining database and tracking systems; written communication using proper grammar and language; editing correspondence and reports; interpersonal and organizational skills.
Ability to: deal effectively with members of the public and agency staff; maintain confidentiality of personnel and other sensitive information; perform duties responsibly and meet deadlines; identify and resolve problems; interpret and follow instructions; communicate effectively with internal and external clients; provide technical assistance or support to customers using the telephone and electronic mail; maintain supply inventory; research, compose, design, or edit publications such as the Annual Administrative and Program Strategic Budget; develop and coordinate meetings; develop, coordinate and maintain record keeping and filing systems; establish and maintain good working relationships with agency staff.
Supplemental Information
This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.
Salary Is Dependent On Qualifications.
Positions exempt from the Fair Labor Standards Act (FLSA) will earn compensatory time off rather than overtime for hours in excess of 40 per week. May be required to work hours other than 8 to 5. May be required to work weekends and holidays.
In accordance with applicable federal and state equal opportunity laws, it is TEA's policy that no person shall be excluded from consideration for recruitment, selection, appointment, training, promotion, retention or any other personnel action, or be denied any benefits or participation in any educational programs or activities which it operates on the grounds of race, religion, color, national origin, sex, disability, age or veteran status (except where age, sex, or disability constitutes a bona fide occupational qualification necessary to proper and efficient administration).
The Immigration Reform and Control Act requires all new employees to present proof of identity and eligibility to work in the United States. TEA does not sponsor H1-B work visas. Males, 18 to 25 years of age, are required to present proof of selective service registration (or exemption) prior to being employed by any state agency.
There is a 90-day waiting period for health insurance coverage and retirement contributions for new hires and re-hires.
Health Insurance: After a brief waiting period, your health insurance is paid by Texas Education Agency. You pay 50% of the cost of dependent coverage.
Other insurance options: You may select from two dental plans, employee and dependent term life, long-term and short-term disability, and long term care.
You may elect to participate in a flexible spending account.
Retirement: You and Texas Education Agency each contributes 9.5% of your gross salary into a defined benefit retirement plan.
Voluntary retirement plans: You may elect to contribute to a 401(k), 403(b) and/or 457 plan.
Vacation leave: Effective your first day of work, you begin accruing vacation leave. Your rate of accrual increases based on length of employment. You may use accrued vacation leave once you have completed six months of continuous state service.
Sick leave: Employees earn eight (8) hours of sick leave each month.
01
Please indicate which option most accurately describes your education and experience in office practices, administrative support, interpreting and applying organizational operating rules, regulations, policies, and procedures.
• I have a high school diploma or GED and five (5) years or more of required the experience.
• I have a Bachelor's degree and one (1) year or more of the required experience.
• I have a Master's degree and one (1) year or more of the required experience.
• I have a Ph.D. and one (1) year or more of the required experience.
• None of the above accurately describes my education and experience.
02
How many total years of state government administrative support experience do you have.
• I have at least one (1) year or less experience.
• I have at least two (2) years to five (5) years experience.
• I have at least six (6) to ten (10) years experience.
• I have at least eleven (11) years or more experience.
• None of the above reflect my experience.
03
How many total years of administrative support experience do you have.
• I have at least one (1) year or less experience.
• I have at least two (2) years to five (5) years experience.
• I have at least six (6) years to ten (10) experience.
• I have at least eleven (11) years or more experience.
• None of the above reflect my experience.
04
Please rate your skill level in MS Word .
• Power user - can create memos, lists, labels, use sorting functions, use mail merge; use daily.
• Skilled user - can create memos and lists; use daily
• Beginner - create memos and use occasionally.
• None of the above reflect my experience.
05
Please indicate which option best describes your skill level in Microsoft Excel .
• Power user - can create lists, use sorting and filtering functions, use all functions, create pivot tables and charts - use daily.
• Skilled - can create lists, use sorting and filtering functions - use daily.
• Beginner - create lists, print - use occasionally.
• None of the options above accurately describes my skill level in Microsoft Excel.
• Required Question
Government Administration
Management and Manufacturing
Full-time