Office Manager | Interior Design Firm
Office Manager - Interior Design Firm | Sarasota, FL
Are you a highly organized administrative professional with a sharp eye for detail and a love for creating seamless, hospitality-driven experiences that inspire and elevate?
Join a flexible, collaborative, and welcoming Team!
We are seeking a full-time Office Manager who shares the passion for exceptional quality, service, and organization. If you’re ready to be a valued and essential part of the day-to-day operations of a leading design firm, we’d love to hear from you!
As the Office Manager, you will:
• Lead and manage the day-to-day administrative operations of the office, ensuring smooth workflow while upholding organizational efficiency and a positive work environment
• Be the first welcoming voice to greet incoming calls, and the first to warmly greet clients and visitors to the office with our hospitality-forward approach where clients can expect to feel at ease and well taken care of
• Engage in important financial tasks, including client invoicing and vendor payment tracking, where detail and accuracy are key
• Support the design team from behind the scenes with record keeping, showroom samples, digital filing, delivery and project close-out procedures
• Independently and proactively oversee the upkeep of the office, including managing office supplies, maintaining organization, and setting up for meetings and client presentations with attention to detail reflective of the company’s luxury brand
• Provide scheduling assistance to both management and design teams, such as coordinating sales rep visits, project installations and team trips
• Draft weekly reports for clients based on updates and activity data provided by project teams
• Facilitate the ordering and placement of company brand material, such as project site signage, print collateral, apparel, and promotional materials
• Coordinate and track design award entries
• Support a great team environment by coordinating and executing regular celebrations such as birthdays, anniversaries, and holiday festivities
• Engage in miscellaneous administrative support tasks as needed
Qualifications
• Minimum 4 years experience in office management or closely related roles
• Minimum high school diploma; College education preferred
• Strong attention to detail and accurate data entry
• Excellent communication and interpersonal skills
• Great organizational and time management skills
• Polished customer service skills
• Ability to anticipate needs and plan proactively
• Commitment to delivering thoughtful solutions
• Experience with invoicing, accounts payable, and ability to interface effectively with bookkeeper
• Proficiency in using a Mac computer; proficiency with typical office phones and printers
• Studio Designer software experience a plus (training available)
Compensation and Benefits
• Annual Salary + Bonus Potential + Full Benefits Package
• Full benefits package includes medical insurance (100% covered by employer for the employee), dental, vision, short-term disability insurance, 401K with company match, Holidays, PTO, office closure between Christmas Eve to New Year's Day, team gatherings, and much more. A welcoming, trusting team that encourages personal and professional growth.
• A flexible and positive work environment where good energy and respect are essential.
For immediate review and consideration, contact: Chase McMann - Chase@InteriorTalent.com
For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com
Why work with Interior Talent?
• OUR CLIENTS hire us to FIND YOU
• Exclusively focused on the Architecture and Design industries
• We work with the DECISION MAKERS – Owners, Principals, Directors, and HR
• CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is DISCRETE and CONFIDENTIAL – we highly value your current position and will never do anything that would bring your future into jeopardy
• EXPERTISE: In the industry since 2003
• We are your advocate, and WE GET IT – we know making a career decision is difficult, and we’re here for you throughout the whole process
www.InteriorTalent.com
Interior Design, Architecture and Planning, and Design Services
Design, Art/Creative, and Project Management
Full-time