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Accounts Payable Coordinator
Salary: $50,000 - $60,000 per year
Location: Sarasota, FL
Posted: March 17 2025
Minimum Degree:
Relocation Assistance: Not Available
counts Payable Specialist
Our client is a leader in the digital imaging industry, established 30 years ago and who’s subsidiaries and brands are known throughout the graphics and media industries for the research, development, manufacturing, sale, and distribution of products worldwide for imaging and design professionals.
They are currently seeking a full-time Accounts Payable Specialist to join their expanding team. Candidates should be initiative-taking individuals who are willing to work a hybrid schedule with a minimum of two days a week in their Florida office. In this role you will be responsible for performing a variety of accounting tasks requiring accurate & timely recording of vendor bills, research & efficient resolution of issues as they arise, and daily interaction with outside vendors.
RESPONSIBILITIES & DUTIES:
• Update and maintain accurate vendor records and assist Product Line Managers with new vendor setup
• Utilize MineralTree to automate billing postings as much as possible
• Review and clear MineralTree sync to NetSuite errors to ensure systems remain in agreement
• Receive and review all vendor bills for accuracy and appropriate requirements before posting
• Reconcile vendor statements, research, and correct discrepancies
• Communicate price, quantity, or duplicate shipping issues with vendors and request vendor credits as needed
• Ensure credit memos are posted timely and against corresponding VRAs when applicable
• Develop positive vendor relationships and respond to all vendor inquiries in a timely manner
• Maintain files and documentation thoroughly and accurately in accordance with accepted accounting practices
• Assist in month-end closing tasks and ensure all bills are posted prior to close date
• Review PO pending billing reports to ensure missing bills are requested and posted prior to month end close
• Post vendor bill variances weekly; align with corresponding vendor credits when possible, and communicate large variances to FP&A team
• Reconcile assigned inventory received not billed GL accounts monthly and research/resolve discrepancies
• Scan mail and print checks as needed on office days
• Reconcile and support American Express corporate cards program
• Support annual audits through vendor confirmations, AP testing, and backup as needed
• Participate in continuous process improvement initiatives
• Complete assignments/projects as requested by Finance & Treasury Director
QUALIFICATIONS:
• Solid understanding of accounts payables and vendor payment process
• 3-6 years accounts payables experience
• Proficiency in MS Office with strong MS Excel knowledge
• Meticulous, organized, resourceful, deadline driven, and able to manage shifting priorities
• Able to work well with others in a fast-paced, collaborative team environment
• Excellent written and verbal communication skills
• Must be able to work from home or in the office in a paperless environment with limited supervision
• Associate or bachelor’s degree in accounting (preferred)
• NetSuite experience (preferred)
• MineralTree experience (preferred)
• Must be able to take initiative and work independently
• Must be comfortable inquiring for guidance as needed
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