Asset Manger
General Description
Under the general direction of the Director and/or Assistant Director, this position is responsible for developing and sustaining a strategic reliability program. The Asset Manager is responsible for ongoing development and implementation of asset management systems, practices, and policies in all divisions of the Utilities Department. This will include condition assessment, predictive maintenance, root cause analysis, and risk mitigation programs designed to improve asset reliability, optimize spending and capital investments, and support strategic planning and prioritization of work. The Asset Manager oversees the means and methods for collecting, analyzing, and reporting on data used to support organizational decision-making, using accepted asset management principles and practices; Oversees work of staff in documenting business processes and adoption and use of continuous improvement processes. Responsible for management, planning, budget control, staffing and work standards for the Asset Management section.
Essential Job Functions
• Plans, organizes, and directs the operations of the Asset Management section. Oversees the development and implementation of an asset management program which incorporates a comprehensive computerized work management system. Responsible for management and providing technical knowledge of asset management programs and practices, asset management software, and GIS applications. Plan and implement asset life cycle, specifications, and preventive maintenance strategy. Responsible for preparation of asset management plans, including creation of asset lists and hierarchies, identifying asset inventory and condition, calculation of business risk evaluations, determining asset net present value and life cycle costs, developing alternatives for cost-effective operation and maintenance and long-term investment. Schedules and prioritizes work activities; makes necessary arrangements for technical resources, procedures, manuals, supplies, equipment, budget management, planning and oversight and staffing.
• Responsible for hiring, establishing performance standards, conducting performance appraisals, and recommending disciplinary action as necessary. Plans, organizes, schedules, and coordinates the work of professional and technical staff in the section. Oversees the development of training and orientation programs for assigned staff. Ensures employee compliance with City and departmental policies and procedures.
• Provides training and technical guidance in asset management principles and decision-making processes; assists department leadership in business process documentation and improvement. Manage database synchronization between database environments. Troubleshoot and resolve issues with database software and related technology program(s).
• Oversees and directs staff in coordinating, analyzing, documenting, tracking, and reporting a wide variety of infrastructure condition assessments, including establishing data collection schedules, standards, and methods for use in supporting complex risk-based decisions using accepted asset management principles and practices.
• Develops or oversees the development of recommendations on prioritized strategic maintenance and capital project programs for city infrastructure using historical, current use, condition, replacement costs, maintenance costs and other data consistent with asset management principles and best practices. Assist the forecasting and developing the Capital and O & M budgets for assigned processes.
• Coordinates utilities asset management activities and communications; collaborates with colleagues, outside agencies, and other City Departments regarding the preventative maintenance, rehabilitation, repair, or replacement of Utilities assets.
• Coordinates with Utilities management staff and staff in other City Departments to identify, develop, and implement customer service level goals and performance measures.
• Organizes and directs the operation and maintenance of the computerized work management system to meet business needs and facilitate long range strategic planning. Includes planning, scheduling, and coordinating the material, equipment and personnel requirements for system implementation, optimization, and maintenance.
• Develops and recommends asset management policy and strategy to minimize total cost of ownership, increase reliability and meet performance standards throughout the organization; leads or assists in implementation of department and division asset management goals and objectives. Responsible for monitoring and communicating Asset Performance through reporting including life cycle analysis, asset performance analysis for capital and Operation and Maintenance funding and other analysis required for Operations. Analyzes program data; recognizes issues and trends; identifies options, consequences and develops conclusions and recommendations; prepares statistical reports and makes presentations.
• Collaborates, supports, and participates in the long-range comprehensive planning for all Utilities infrastructure
• Coordinates and supports GIS analysts and Utilities staff on GIS programs. Oversees work of Utilities GIS technicians and ensures consistent use of standards and procedures set by Utilities staff for GIS database development
• Recommends preliminary annual budget for the Asset Management section. Forecasts funds needed for staffing, equipment, and projects; monitors and approves expenditures; recommends adjustments as necessary.
• Performs related work as required.
(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.)
Knowledge/Skills/Abilities
• Knowledge of business practices, construction/installation standards and maintenance practices for departmental assets
• Excellent knowledge of asset management principles such as those contained in ISO 55000
• Excellent knowledge of multiple software application packages supported by Utilities, such as Work Order Management Systems, Enterprise Asset Management Systems, Enterprise Financial Systems, payroll management, permit management, MS Word, MS Excel, MS Access, ArcGIS, and general database management software.
• Interpersonal skills for establishing and maintaining effective working relationships.
• Supervisory skills including leadership, supervision, planning, organization, problem solving, interpersonal sensitivity, adaptability/flexibility, stress tolerance, and time management.
• Ability to work in a team environment and to establish and maintain effective working relationships with employees, City officials, engineers, directors, developers, contractors, and the public. Analyzing spatial, financial, and operational information using systematic analysis techniques, to propose strategies and priorities, and to do benchmark base measurement, tracking, trending, and other analysis.
• Teaching, presenting, and communicating concepts and principles of asset management to city staff with a wide and diverse range backgrounds and skill set.
• Written and oral communication skills for working with a diversity of personnel, public officials, and citizens.
• Ability to read, use, and understand information in multiple formats such as Geographical Information System (GIS), Global Positioning System (GPS), utility mapping, surveys, construction plans and specifications, and record drawings.
• Ability to work accurately and effectively in an atmosphere of frequent interruptions.
• Ability to plan and work independently with minimal supervision.
• Ability and willingness to maintain the confidentiality of sensitive files, data, and materials accessed, discussed, or observed, strong system security knowledge and skills.
• Ability to learn and adapt to new technology, keeping personal and team technical skills up to date.
• Ability to use technology and adapt to changes in technology.
• Ability to use appropriate judgement and initiative in making recommendations and resolving complex problems.
WORK ENVIRONMENT
The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions
While performing the duties of this job, the employee works in a dynamic environment that requires sensitivity to changing goals, priorities, and needs.
Work typically requires minimal exposure to one or more disagreeable conditions (i.e., irate customers, outdoor weather conditions, excessive noise, extreme heat, odors, or dust).
Risk/Safety Conditions
This position requires minimal exposure or risk to physical health and/or physical safety (e.g., exposure to environmentally hazardous material, heavy equipment, assault and battery, communicable disease, etc.)
Physical Activities
The work will involve occasional field sampling and environmental monitoring as well as sedentary work: exerting up to 10 pounds of force occasionally and negligible amount of force constantly to move objects. Additional requirements include balancing, bending, climbing, crouching, feeling, fingering, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, talking, visual acuity, and walking.
(Occasional=1-3 Hrs; Frequent=3-5 Hrs; Constant=5-8 Hrs – Per Workday)
Education, Experience, Licenses and Certifications
• Bachelor's Degree from an accredited college or university in business administration, urban planning, geographic information systems (GIS), civil or mechanical engineering, computer sciences or a related field.
• Minimum of three (3) years of progressively responsible experience in Asset Management and condition assessment of assets
• Minimum of three (3) years of experience in planning, design, construction or operations of water and wastewater systems, including sewer collection and distribution systems, water distributions systems, pump stations, and treatment plants
• A strong background in ISO 55000 and PAS 55 as well as industry standards and regulations.
(A comparable amount of relevant training, education and/or experience may be substituted for the above qualifications.)
Licenses And Certifications
Must have or have the ability to obtain one of the following certifications or degrees within two (2) years of hire:
• Institute of Asset Management (IAM) Diploma level certification
• Project Management Institute (PMI) Project Management Professional (PMP) certificate
Project Management Institute (PMI) Risk Management Professional (RMP) certificate
Emergency Response Responsibility
Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.
Hiring Range Statement
Please note, the hiring pay range for this position is the minimum up to a rate equal to or less than the midpoint of the salary range.
Vets Preference Statement
The City of Nort Port, FL is an Affirmative Action/ADA and Equal Opportunity Employer. Women, Minorities, and Persons with Disabilities are Encouraged to Apply.
All benefits are effective the 1st of the month following 30 days.
Aetna – Health Insurance
The City offers eligible employees the choice of 2 Open Access In Network plans and 1 Open Access PPO Plan. Premiums and co-pays are dependent upon your plan choice.
Cigna Dental– Dental Insurance
The City's dental plan is a PPO plan providing eligible employees with in network or out of network options. You are entitled to two (2) preventive care treatments per calendar year (6 months apart). There is a $1,500 lifetime maximum for Orthodontia (children up to age 19). Premiums will depend on which tier you choose.
EyeMed Vision Care – Vision Insurance
The City's vision plan allows eligible employees to stay in network or go out of network. Your co-pays will vary depending on the network you use. You are entitled to an exam, frames and lenses once every 12 months.
Cigna Life - Life, Voluntary Life, Dependent Life Insurance
The City offers eligible employees a basic term life insurance benefit equal to their annual salary up to a $75,000 maximum at no charge. You can purchase additional voluntary life insurance for yourself and your dependents.
Cigna – Short Term Disability
The City provides short term disability coverage to all eligible employees at no cost to the employee. This coverage is used in the event of an accident or illness outside of work. The plan pays 66.67% of your weekly salary up to a maximum of $1,000. Benefits begin on the 31st day of your disability. The City offers a buy-up to the Short Term Disability Benefit with a 7 day wait period.
E-Flex – Flexible Spending Account
A flexible spending account helps you pay out-of-pocket medical, dental, eye care, daycare and other expenses, with tax deferred money deducted from your paycheck each payroll. The maximum annual election is $2,500.00. Over-the-counter medications must be accompanied by a doctor's prescription although other medical supplies will still be eligible for reimbursement. This is a voluntary benefit.
Trustmark– Supplemental Polices
Trustmark Insurance Company offers voluntary supplemental Critical Illness/Cancer, Accident and Universal Life policies which are paid for by the employee.
LifeLock Benefit Solutions
Protect your personal information and defend against attacks with 24/7, proactive identity theft protection from LifeLock. This is an employee paid voluntary program.
ICMA-RC - Deferred Compensation Plans
The City offers eligible employees the opportunity to enroll in a deferred retirement plan. The money that is deducted from your paycheck each payroll is put into this account and is tax deferred at the end of the year. One-on-one meetings with each company are held quarterly so employees can speak with the representative confidentially on preparing for their retirement. This is a voluntary program.
Florida Retirement System – FRS
Eligible employees are enrolled in the Florida Retirement System with an 8 year vesting period. Employees contribute 3% of their gross earnings per payroll which is subject to change with the IRS.
Cigna – Employee Assistance Program
The City offers this program to all employees. This is a confidential counseling program for employees and their families. The City pays for 3 visits and if you choose to continue, you would use the specialist co-pay on your insurance plan. Counseling can include stress, alcoholism, family problems, marriage difficulties, financial trouble, depression, work/life and more.
VPI - Veterinary Pet Insurance
The City offers Pet Insurance as a voluntary benefit. This benefit is not payroll deducted.
Florida Prepaid College Board
Employees are eligible to enroll in college savings programs as well as 529 plans.
Educational Assistance Program
Employees are eligible for job-related or degree required educational assistance reimbursement up to $2,500 per fiscal year (subject to the availability of funds).
Paid Holidays
The City observes 13 paid holidays per year.
Sick Leave and Annual Leave
Full time employees accrue eight (8) hours per month starting on the first day of employment. Accruals and usage will appear on your pay stub each payroll. Full time employees accrue annual leave (vacation) bi-weekly, based on years of service.
Sick Leave Incentive
Employees receive an incentive of up to four (4) days per calendar year for every 250 hours remaining in their sick leave bank. Sick leave incentive days cannot be carried over to the next year.
Personal Leave
Employees are eligible for a maximum of two (2) personal leave days per calendar year when they have accrued 96 or sick more hours. This leave is approved by the department director through the department leave approval process.
Bereavement Leave
Employees are entitled to five (5) days of bereavement leave in the event of the death of an immediate family member. Employees should check the personnel policy or union contracts, whichever is applicable, for the definition of an "immediate family member".
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