Accounting Assistant
The Accounting Assistant is an integral part of the Lovibond office staff and acts as a support role for the Accounting Department by performing clerical and administrative tasks related to financial recordkeeping, reporting, and management. The Accounting Assistant performs a variety of tasks such as assisting customers, vendors, and the department with daily operations. Ultimately, a successful Accounting Assistant will ensure that the company’s daily accounting entries are recorded accurately, effectively and timely.
Duties/Responsibilities:
• Provide accounting and clerical support to the Accounting Department, to include accounts payable and accounts receivable.
Accounts Payable:
• Enter AP Invoices to ERP system for payment purposes.
• Verify accuracy of invoices, audit all corresponding attachments and ensure payments are charged to the appropriate accounts
• Enter invoices for payment to ensure timely payment and submit for approval.
• Respond to and address vendor inquiries.
Accounts Receivable:
• Assist in the collection and recording of customer payments for goods sold, services rendered and prepayments.
• Assist in the processing of customer payments.
• Assist in processing and issuing credit memos.
• Invoicing:
• Assist in the preparation of customer invoices.
• Respond to customer requests for Invoice copies and additional documents.
Maintain data on the company's accounting software:
• Create Customer Accounts and update customer databases as needed (ERP, CRM, Tax).
• Filing and organizing financial documents.
• Monitor the accounting department inbox and follow ups as needed.
• Assist in the processing of monthly expense reports in expense platform.
• Receive and prepare Credit Applications and over the credit limit requests for processing by the Accounting Clerk.
• Respond to internal department requests for information as they relate to AP/AR for purposes of Bank Reconciliation
• Ensure compliance with GAAP principles, statutory requirements and company policy.
• Maintain knowledge of acceptable accounting practices and procedures.
• Ensure that all other departments comply with internal policies and external regulations.
• Maintain accurate and up-to-date filing systems
• Ensure accuracy and effectiveness in all accounting tasks.
• Suggest ways to improve efficiency and spending.
• Continuously analyzes work processes and makes suggestions for improvement.
• Provide support for the department, perform general accounting functions and other related duties as necessary or assigned.
• Embrace Lovibond’s core values of Integrity, Transparency, Respect, Performance, Excellence, Accountability and Communication
Skills & Knowledge:
• Ability to remain organized and multi-task, and work both independently as well as part of a team while possessing a positive attitude.
• Ability to solve problems analytically and creatively.
• Excellent time management skills with the ability to manage and prioritize multiple projects and work within tight deadlines.
• Excellent verbal and written communication skills.
• Knowledge of accounting software.
• Proficient in Microsoft Office Suite, including strong skills in Teams, Outlook, Excel and Word.
• Possess good analytical skills and must be comfortable with numbers.
• Preference for accuracy, attention to detail, and organization.
• Strong interpersonal skills that allow one to work effectively with our customers, vendors, and co-workers while communicating and resolving issues.
Education, Experience, and/or Certifications:
• High School graduate or equivalent required, AA or AS Degree preferred.
• Minimum 2 years of experience in general accounting.
• Minimum 2 years of diversified administrative experience.
Manufacturing
Accounting/Auditing and Finance
Full-time