Extension Operations Coordinator
Position Information
Classification Title Office/Clerical Lead FLSA Non-Exempt FTE 1.00 Minimum Qualifications
Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications Position Summary
This position is responsible for directing the daily operations of the Office of the Associate Dean for Extension, which includes the Associate Dean, the Assistant Dean and the Director of County Operations. This position has full responsibility for management of the office and coordinating the Associate Dean's activities to support the strategic initiatives of UGA Cooperative Extension. This position reports directly to the Associate Dean for Extension and is the liaison with the Associate Dean's direct reports, the CAES Dean's Office, and external constituencies including other administrators, faculty, students, and external stakeholders.
Knowledge, Skills, Abilities And/or Competencies
• Superior organizational skills
• Excellent written and oral communication skills
• Proven ability working with teams and excellent interpersonal skills
• Ability to work independently, research problems, systems and options and communicate this information to wide audiences in a very fast-paced environment
• Ability to use independent judgment and discretion with confidential information
• Ability to multi-task and focus in a busy environment
Physical Demands
Sitting at PC workstation for long periods using keyboard, mouse, and telephone. Lift up to 25 pounds. Driving as needed to perform job tasks.
Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
• Serves as primary liaison between the Associate Dean AND direct reports, UGA senior administrators, faculty, and staff for day-to-day office operations, projects and initiatives.
• Frequent contact and interactions with industry and stakeholder groups both in Georgia and beyond.
• Exercises significant judgment in planning and managing the Associate's Dean's calendar.
• Oversee and evaluate information technology needs for the Office to include maintaining video conferencing systems and related peripherals.
• Responsible for arranging Zoom meetings, office conferences and facilitating inter-office communications.
• Supervises student workers and interns in the office; supports team environment of the Associate Dean's Office.
Percentage of time 30 Duties/Responsibilities
• Coordinates requests for speaking engagements and meetings.
• Prepares briefings and background documents for the Associate Dean before meetings and events.
• Manages the Associate Dean's internal and public facing mass communication efforts.
• Primary responsibility for initiating, writing, and editing drafts of regular and ad hoc communications.
Percentage of time 30 Duties/Responsibilities
• Generate and maintain travel logs, expense reports, purchase requests, travel arrangements, reimbursements and related records.
Percentage of time 15 Duties/Responsibilities
• Advise faculty and staff on updated policies and procedures
• Tactfully communicate changes in policy and practice
• Discreetly coordinate highly sensitive meetings with regards to personnel matters
Percentage of time 15 Duties/Responsibilities
• Organizes, coordinates, and provides support to committees charged by the Associate Dean related to UGA Cooperative Extension.
• Manages, coordinates, and directs the Associate Dean's Office staff in planning and executing special projects and events.
• Executes special assignments and projects at the direction of the Associate Dean.
Percentage of time 10
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Heidi Pierce Recruitment Contact Email heidilj@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
• Resume/CV
• Cover Letter
• List of References with Contact Information
Optional Documents
Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.
Business Consulting and Services
Management
Full-time