Caseworker II - R13989
Overview
This recruitment will be used to fill Office Assistant 2 positions with the Multnomah County District Attorney's Office. This eligibility list will be used to fill vacancies as they occur. Most vacancies are full-time, however this list may be used for part-time, temporary, and on-call openings.
This position performs a variety of clerical duties in support of the District Attorney's Office, sections of which are located in downtown Portland and at various neighborhood sites. Duties may include word processing legal documents and correspondence; retrieving data from and maintaining criminal justice databases; working with the public in person or over the phone; reception work; copying; and filing. Employees should expect to frequently be transferred to various positions within the office and should also expect to be cross-trained on other positions in their work unit.
The environment is fast-paced, high volume, and exacting. The ability to organize and prioritize work and accuracy with detail are required. Staff must work together as a team under pressure; they must be flexible and able to fill in at any of several desks on short notice; they must be able to solve problems when a supervisor is not available. Staff must also be able to work with difficult people and people who are under stress in a pleasant and professional manner. Ability to maintain confidentiality is essential. Vacancies in the Senior Office Assistant and Legal Assistant classifications are filled by promotion from within. For more information on the District Attorney's Office, please visit their website at www.mcda.us.
To Qualify
Experience: Two years of clerical experience, involving public contact, word processing, and input and retrieval of computer information. Recent clerical and/or legal clerical experience (within the last five years) is preferred. LEDS Certification, knowledge of and/or experience using legal terminology and experience in Microsoft Word is highly desirable. Bilingual in Spanish is also highly desirable.
Training: Equivalent to the completion of the twelfth grade. Additional clerical, legal clerical, or secretarial training is desirable. College level course work with emphasis in Clerical, Legal Clerical, Secretarial, Criminal Justice, Government, Law, Political Science, or a related field may substitute for up to one year of experience; AND
Other: Candidates must successfully pass a criminal background investigation and post-offer urine drug screen.
During the interview process, you will be asked to sign a disclosure statement about the arrests and convictions of immediate family members and close relations pursuant to our policy of Outside Associations. Immediate Family is defined to include parents, spouse, spouse equivalent, brother, sister, children, grandparents, any individual where the relationship is close or intimate, or a roommate. An answer of “Yes” will not automatically disqualify an applicant.
Screening and Evaluation
Please read the following information carefully, as failure to follow instructions may result in your disqualification.
Hand-delivered and mailed application packets must be received in the Human Resources Office by 5:00 p.m. on the closing date, if specified. On-line application packets must be received by midnight on the closing date, if specified. The application packet will consist of the following:
• A standard Multnomah County Employment Application. Any additional pages of job history information, which are attached to the application form, will only be reviewed if submitted in the same format as the Employment Application.
• The Supplemental Questionnaire must be submitted with your Multnomah County Standard Application or your application will be disqualified.
Benefits Help You Manage Now -- And Plan Ahead
We offer a comprehensive array of benefits in support of your physical, emotional and financial well-being. Family members, including eligible spouses, domestic partners and children, are covered under most of our benefits programs. Benefits vary depending on position and full-time or part-time status.Health insurance (medical, vision, Rx and dental):
• We cover most of the cost of health care premiums for our full-time employees; part-time employees have a larger share of the cost
• Select from several plan options offering flexibility when choosing a doctor, dentist or hospital
• Most plans include alternative care, complementary care, vision and hearing
Retiree coverage:
Continued health insurance for eligible employees upon retirement
Paid Leave
• Vacation: Typically new employees receive 12 vacation days a year; amount varies based on position and increases with years of service
• Holidays: A generous number of holidays per year; varies by position
• Sick leave: 12 days of sick leave per year (for full-time) with no maximum accrual
• Paid parental leave: Eligible employees receive six weeks of paid parental leave
• Other leaves: Judicial leave, military leave, bereavement leave
Retirement pension:
• Qualify for a defined benefit pension after five years of vesting
• We pick up the employee's share of the retirement contribution (6% of subject wages)
• See the PERS website for more information: www.pers.state.or.us
Deferred compensation:
• Employees may participate in a 457(b) deferred compensation plan, similar to a 401(k), through convenient payroll deductions
• Both pre-tax and post-tax (Roth) plan options are available
Life insurance:
• We provide life insurance at no cost to employees
• Employee may purchase additional insurance at discounted group rates
Disability and long-term care insurance:
• Employees are automatically enrolled in a county-paid long-term disability program
• We offer short-term disability coverage
• Employees in many positions can purchase long-term care insurance at discounted group rates
Flexible spending accounts:
• Option to set aside pre-tax money to cover eligible health and dependent child care expenses.
Flexible work schedules:
Depending on assignment, we offer a variety of flexible work schedules to meet employee needs.
Bus Pass Program
All regular employees have access to free public transportation throughout the Portland metropolitan area, including TriMet, MAX, Portland Streetcar and C-TRAN local routes.
Wellness Program
We offer a comprehensive wellness program to support, connect, and encourage employees who are actively developing the personal habits necessary to thrive. Some highlights:
• Health club discounts and on-site fitness centers
• Option to receive individualized health coaching and assessment tools through health providers
• Encouragement and resources to help you make healthy lifestyle choices
• Employee-led wellness campaigns and challenges to continuously improve our culture of healthy behaviors
Disclaimer:
This is a general description of the benefits offered through employment with Multnomah County, and every effort has been made to ensure its accuracy. In the event of any incorrect information, applicable laws, rules, collective bargaining agreements or official plan documents will prevail.
For More Information
Multnomah County Benefits Office
01
Please mark all types of work that you are available for:
• Regular Full Time (32-40 hrs/wk)
• Regular Part Time (20-31 hrs/wk)
• Temporary Full Time (32-40 hrs/wk)
• Temporary Part Time (20-31 hrs/wk)
• On-Call (Less than 20 hrs/varying schedule)
02
Have you ever been arrested, charged with, or convicted of a felony, misdemeanor, or a major traffic offense?
• Yes
• No
03
If "yes", please specify the date and nature of each incident. Attach a separate sheet if necessary. Please note that a “Yes” answer will not bar you from consideration for employment. Factors such as the nature and gravity of the offense(s), the length of time that has passed since the conviction or completion of the sentence, and the nature of the job for which you have applied will be considered.
04
Please mark the item that best describes how many years of clerical experience you have (this includes things such as word processing, typing, photocopying, telephones, reception work, data entry, etc). Hours less than 40 per week should be pro-rated.
• Less than 2 years
• Less than 2 years (but can substitute 1 yr because I also have a degree in a field related to Clerical, Criminal Justice, Legal or Secretarial)
• 2-3.9 years
• More than 4 years
05
Please mark the item that best describes your highest level of education.
• High School Diploma or equivalent
• Some College, but no degree
• A degree in Criminal Justice, Government, Law, Political Science, or a related field; or a Legal Assistant or Paralegal Degree or Certificate
• Any other degree in a non-related field
06
Please rate your bilingual ability in Spanish/English by indicating your proficiency using one of the ratings listed below and justify your answer.
• Fluent (Can easily speak / read / and write in Spanish and English). Please justify your response.
• Proficient (Some speaking / reading / writing ability in Spanish and English). Please justify your
• Basic (Can understand some Spanish and English either orally or in writing). Please justify your
• None
• None
07
Please rate your training/experience with typing.
• 0-I have no training or experience in this area.
• 1-I have had training in this area, but no experience or proficiency.
• 2-I have had training in this area, and some experience - limited proficiency.
• 3-I have had training and experience in this area, and can perform at a basic proficiency level.
• 4-I have had considerable training and experience in this area, and can perform at an advanced proficiency level.
08
Please rate your training/experience operating multi-line phone equipment.
• 0-I have no training or experience in this area.
• 1-I have had training in this area, but no experience or proficiency.
• 2-I have had training in this area, and some experience - limited proficiency.
• 3-I have had training and experience in this area, and can perform at a basic proficiency level.
• 4-I have had considerable training and experience in this area, and can perform at an advanced proficiency level.
09
Please rate your training/experience in Microsoft Word.
• 0-I have no training or experience in this area.
• 1-I have had training in this area, but no experience or proficiency.
• 2-I have had training in this area, and some experience - limited proficiency.
• 3-I have had training and experience in this area, and can perform at a basic proficiency level.
• 4-I have had considerable training and experience in this area, and can perform at an advanced proficiency level.
10
Please rate your training/experience entering, updating, correcting, and retrieving information using database systems.
• No training or experience
• Limited training or experience
• Intermediate training or experience
• Advanced training or experience
11
Please rate your ability to read, understand, and process legal documents.
• 0-I have no training or experience in this area.
• 1-I have had training in this area, but no experience or proficiency.
• 2-I have had training in this area, and some experience - limited proficiency.
• 3-I have had training and experience in this area, and can perform at a basic proficiency level.
• 4-I have had considerable training and experience in this area, and can perform at an advanced proficiency level.
12
Please rate your experience providing or requesting information from persons who are irate, confused, demanding and/or frustrated, such as: witnesses, victims, other members of the public, and judicial/law enforcement agency staff.
• 0-I have no training or experience in this area.
• 1-I have had training in this area, but no experience or proficiency.
• 2-I have had training in this area, and some experience - limited proficiency.
• 3-I have had training and experience in this area, and can perform at a basic proficiency level.
• 4-I have had considerable training and experience in this area, and can perform at an advanced proficiency level.
13
Please rate your skill in using English verbally to give and receive information and instructions, and answering questions for both internal (office) and external (public) customers.
• 0-I have no training or experience in this area.
• 1-I have had training in this area, but no experience or proficiency.
• 2-I have had training in this area, and some experience - limited proficiency.
• 3-I have had training and experience in this area, and can perform at a basic proficiency level.
• 4-I have had considerable training and experience in this area, and can perform at an advanced proficiency level.
14
Please rate your skill in using English to write, including grammar, spelling, punctuation, and giving and receiving instructions and information.
• 0-I have no training or experience in this area.
• 1-I have had training in this area, but no experience or proficiency.
• 2-I have had training in this area, and some experience - limited proficiency.
• 3-I have had training and experience in this area, and can perform at a basic proficiency level.
• 4-I have had considerable training and experience in this area, and can perform at an advanced proficiency level.
• Required Question
Government Administration
Other
Full-time