Cleaning and Inspect Crew - Skilled Trades Worker I (Wastewater) - R15727
General Statement of Duties
Plans, organizes, and supervises support operations; performs a variety of technical tasks relative to daily activities of the Engineering Division; provides and/or oversees administrative staff assistance to management, the City Engineer, and program staff.
Examples of Duties Performed - Duties may include but are not limited to the following
Develops, recommends, and implements goals and objectives for support operations; establishes schedules and methods for program and staff support activities; develops and coordinates work plan for support activities; documents and implements policies and procedures.
Plans, prioritizes, assigns, supervises, and reviews the work of staff involved in program or clerical support activities.
Evaluates assigned operations and activities; recommends and implements improvements and modifications; prepares a variety of reports on operations and activities.
Supervises payroll, benefits, and personnel management activities of the Division, department, or section including the preparation of payroll, providing benefits information, preparing personnel action forms (PAFs), and related support activities.
Responsible for the selection, supervision, and evaluation of assigned staff; assigns work and ensures appropriate training is provided; investigates complaints; recommends and administers disciplinary actions; handles sensitive personnel matters; recommends grievance responses; exercises full supervision over employees.
Ensures Division implementation of, and adherence to, the City's Affirmative Action and Diversity Work Plans; coordinates the implementation of effective processes and models to produce Division-wide diversity initiatives; facilitates staff development on such issues as diversity and creating a respectful working environment.
May develop and administer budget for the Division, department, or section; monitors and controls expenditures; may submit justifications for staffing, equipment, materials, and supplies; may calculate fee structures; approves petty cash expenditures; monitors and reconciles petty cash fund.
Trains users on manual and automated systems used in work area.
Develops personal services contracts, intergovernmental agreements, and price agreements; assists with Requests for Proposals (RFP's) and Requests for Qualifications (RFQ's) within the Division; oversees contract administration for all personal services contracts for the Engineering Division.
Responsible for centralized records management; may be responsible for electronic data storage and data base integrity.
Provides and/or oversees administrative assistance to management staff such as preparing letters, memos, and reports; may create and revise office forms and brochures.
Answers questions and provides information to City employees and the public over the telephone and in person; investigates service complaints and recommends corrective action.
May process assessments and legal notifications.
Oversees maintenance of records and files such as project documents, contracts, grants, and employee actions.
Oversees administrative assistance to the City Engineer including records management, scheduling of meetings, review of correspondence and messages, and preparing council packets.
Attends and serves on a variety of City committees and task teams; participates in department and Division staff meetings.
Supports and respects diversity in the workplace.
Performs other related duties as assigned.
Qualifications
Knowledge of:
Modern office procedures, methods, and computer equipment.
Principles and practices of supervision, training, and performance evaluation.
Budgeting procedures and techniques.
Business letter writing and report preparation.
Principles and procedures of record keeping.
English usage, spelling, grammar, and punctuation.
Ability To
Plan, organize, and supervise a comprehensive administrative support program for the Division, department, or section.
Supervise, train, and evaluate assigned staff.
Evaluate problems, identify solutions, project outcome, and implement recommendations.
Learn City and departmental policies and procedures.
Prepare and administer a budget.
Perform mathematical computations quickly and accurately.
Maintain accurate financial records; prepare reports.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the course of work.
MINIMUM REQUIREMENTSEducation
High school diploma or GED supplemented by specialized administrative office management training.
Experience
Three years of increasingly responsible office, administrative, and clerical experience including at least one year of lead worker responsibilities.
Other combinations of experience and education that meet the minimum requirements may be substituted.
License or Certificate
A valid Oregon driver’s license or, the ability to obtain by date of hire; must pass driving records check and, if hired, maintain a driving record that meets the City’s standard. Oregon law requires that an out-of-state license holder must obtain a valid Oregon license (with appropriate endorsements) within 30 days of becoming domiciled in the state (ORS 803.355).
Supplemental Information
In addition to the salary listed above, upon eligibility, the City will contribute the employee contribution of 6% and the employer contribution to a retirement program administered by the Oregon Public Employees' Retirement System (PERS). Additionally, for non-represented employees who defer a minimum of 3% of their base salary into the City’s deferred compensation plan, the City will reimburse them 2% of their salary through a Deferred Compensation Benefit added to salary.
Selection Process
Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Applicants selected to continue in the process will be notified within two-three weeks after the posting deadline. Due to the volume of applications received by the City, generally, only applicants selected for further consideration (testing, interviews) will be contacted . Anyone requesting information on a selection process may contact Human Resource and Risk Services (541) 682-5061 or may check the status on the Employment Opportunities Website at www.eugene-or.gov by clicking "How do I……? Find a Job with the City."
The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.
In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.
Alternative forms of job postings are available. Call (541) 682-5061, TTY (541) 682-5674.
The City of Eugene is committed to a work environment which values the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally competent service to all members of our community. As part of our commitment to diversity, the City continues to be an affirmative action/equal opportunity employer. Women, people with disabilities, and persons of color are strongly encouraged to apply.
If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.
Salary And Benefits
The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefits, deferred compensation, physical examination, life insurance, and long-term disability. Health, dental, and vision benefits are available.
To view a summary of benefits and/or benefit premium rates click the respective link. Click here to view information about Total Worker Health.
01
Describe your lead work, supervisory, and office management experience. Please include the size and nature of the office, number of employees you supervised with their titles/responsibilities, and your level of authority (coach/prioritize work/hire/train/discipline/terminate).
02
Describe your experience administering a budget including monitoring and controlling expenditures.
03
Describe your training and work experience in word processing and spreadsheet software. Please include program titles (MSWord, Excel), length of time used, and complexity of applications.
04
Describe a situation when you were not in complete support of a policy, procedure, or a law and were expected to enforce it within your work environment. How did you overcome that challenge and would you do anything differently if faced with the same situation today?
• Required Question
Government Administration
Management and Manufacturing
Full-time