Position Summary: The office coordinator will provide administrative support for the office, branch manager, and sales department. Responsibilities Maintain sales status reports Complete month end commission report before corporate deadline. Maintain various logs and boards to track sales statistics and contests. Process incoming contracts for entry, including logging, handling deposits, coordinating with data entry location, preparation of approval packet and distribution after approval. Process and monitor bird dog referrals and payment requests. Coordinate scheduling and changes for Sales Staff. Provide administrative support to the branch manager. Serve as liaison between customers, branch and corporate. Establish and maintain general office systems, procedures, and methods in accordance with company policy. Must be cross-trained in all administrative branch functions. Coordinate branch meetings and programs. Complete month end commission report before corporate deadline. Participate in branch cross training program to provide assistance during peak workload and/or short staffing periods Maintain appropriate sales literature and contract related supply levels. Approving & processing contracts Receiving shipments/ FedEx deliveries Order and keep inventory of office supplies All other responsibilities and duties as assigned. Qualifications Excellent written and verbal communication and organization skills required. Excellent interpersonal skills required. Demonstrated ability to develop data, analyze situations, and make decisions based on results, company policy and the combined best interests of employee/customer and company. Working knowledge of accounting and collections. Typing 40+ wpm required. Detail oriented, self-starter and able to work with minimal supervision Knowledge of SBN, Outlook and Page Pro preferred. Physical Requirements and Working Conditions Frequent standing, walking, talking, listening, working at a computer and travel. Occasional sitting, climbing or balancing, stooping, crouching, kneeling and crawling. Occasional lifting/moving up to 15 pounds. Motor vehicle driving vision and computer usage vision required. Close, distance, color, depth perception and focusing vision required. Noise level is usually moderate. Join the Bay Alarm Family! Come start or advance your career at Bay Alarm, the nation's largest independently owned security company. We prioritize internal growth for our employees and offer outstanding promotional opportunities. As a family-owned company we value work life balance. 15% of our employees have been with Bay Alarm for 15+ years! Work locally and make a difference in your community at one of our 16 branch locations across California, Arizona, and Washington. All positions support Bay Alarm in our commitment to being our best at every opportunity, providing the expertise, technology, personalized service and support to keep our customers and their valuables safe. We offer comprehensive benefits; medical, dental, vision, life insurance, and 401(k) with company match. Bay Alarm is an Equal Employment Opportunity (EEO) employer. We value diversity and inclusion and strive to make every employee's experience here enriching. Highlights Include: Alarm System Purchase Plan and Employee Discounts Benefits; medical, dental, vision, life insurance, long term disability 401(k) with a company match Employee Referral Bonus Program Flexible Spending Account Employee Assistance Program (EAP) Education Reimbursement Family Scholarship Programs Employee Resource Groups Community Service Programs Check out this video to get to know more about Bay Alarm! Compensation: $21.00-$24.00/Hourly
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