Administrative Assistant
Title: Administrative Assistant
Salary Range: $32,500 - $36,000
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Non-Exempt
College: Owensboro Community & Technical College
Campus Location: Owensboro Community College
Department: Workforce Solutions
Total Rewards
Benefits
Owensboro Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program
Job Summary
• Owensboro Community and Technical College (OCTC) in our Workforce Solutions division is seeking a customer-focused and detail-oriented Administrative Assistant to join our team. It serves as the primary point of contact to internal and external clients, managing front desk operations, and ensuring efficient day-to-day office functions. The ideal candidate will be organized, proactive, and committed to supporting workforce education and training initiatives.
Job Duties
• Serve as the first point of contact for visitors, clients, and staff.
• Provide support to the Workforce Solutions team to facilitate office operations.
• Assist customers with information and registration for workforce assessments.
• Manage non-credit courses in the learning management system, including registrations, course materials, rosters, and evaluations.
• Process computer-based training (CBT) registrations for specialized programs.
• Prepare receivables, handle third-party billing for non-credit courses, process and post payments accurately, and maintain meticulous records to ensure compliance with regulations.
• Perform other duties as assigned.
Minimum Qualifications
• High school diploma along with two (2) years of relevant work experience is required.
Preferred Qualifications
• An associate degree in Business Administration or related field and four (4) years of relevant work experience is preferred.
Additional Skills Requested
• Ability to utilize effective communication skills when working with internal and external customers.
• Must possess excellent oral and written communication skills and positive interpersonal skills.
• Ability to function well as a team member.
• Skilled in the use of computerized systems and databases such as Microsoft Office, learning management system (CampusCE), billing systems (Peoplesoft), and other essential systems.
• Excellent organizational skills and attention to detail.
• Must be comfortable in a fast-paced environment.
Employee Rights - Employee Polygraph Protection Act
Higher Education
Administrative
Full-time