Fiscal Operations Manager
Posting Details
Posting Details
Posting Number S12971P Working Title Fiscal Operations Manager Department Ecology-Odum School of Ecology About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday through Friday 8am to 5 pm
Advertised Salary Commensurate with Experience Posting Date 11/26/2024 Open until filled Yes Closing Date Proposed Starting Date 12/16/2024 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title Business Operations Professional FLSA Exempt FTE 1.00 Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Summary
Preferred Qualifications Position Summary
This individual serves as a liaison and subject-matter expert on behalf of the unit and oversees accounting and fiscal operations for the Odum School of Ecology, including deposit processing, budget transfers, GL journals, scholarship requests, budget journals, reporting, reconciling, invoicing, and managing budgeting funds for study away, events, and awards. This employee also assists with the budgeting of funds at the school level. This individual will follow up with internal and external entities, and will liaise with other staff to provide direction for post-award activities, ensure expense compliance, and assist with audits and close-outs. Other duties include cross-training with HR operations manager for all unit-level position management and payroll and cross-training with business operations coordinator for all purchasing and payables activities. This employee will also regularly take the lead on fiscal/financial projects within the unit, spearhead reporting activities, and assist with the research or resolution of special issues.
Knowledge, Skills, Abilities And/or Competencies
• Extensive knowledge of UGA’s accounting practices and procedures.
• Ability to analyze financial data.
• Ability to prioritize tasks and manage time.
• Ability work independently and adapt to change.
• Strong organizational skills.
• Attention to detail.
• Ability to communicate with a wide variety of constituents.
• Ability to work collaboratively as part of a team.
• Knowledge of accounting terminology, budgetary principles, and practices.
• Knowledge of state and federal laws and regulations pertaining to budget and accounting.
• Experience with Microsoft Office and financial system software.
Additional School Expectations
• The incumbent of this position will conduct his or herself in an appropriate business manner and interact with respect and decency in all communications.
Physical Demands
• Sit at computer for long periods of time.
• Drive, walk, ride bus, or other to deliver materials across campus, as needed.
• Adjust to alternative work arrangements, if needed.
Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Accounts Receivable
• Serve as the unit’s subject matter expert on all Accounts Receivable activities.
• Issue invoices on behalf of the unit and ensure payments are received.
• Processing deposits in TouchNet upon receipt of payment.
• Deposit checks with the Bursar’s Office upon receipt of payment.
• Submitting Revenue and Expense Budget Journals in the Financial Management System upon receipt of payment.
Percentage of time 5 Duties/Responsibilities
Budget Management and Reporting
• Assist with annual budget development and entry of School’s budget into the Budget Management System.
• Assist with creating and maintaining annual budget development-related worksheets.
• Submit budget journals and budget transfers on behalf of the School.
• Review faculty funds and ensure they are budgeted appropriately; provide guidance to faculty as needed.
• Provide ad hoc budget reports to faculty or staff.
• Develop Financial Report training sessions for faculty and staff and host trainings on an as-needed basis throughout the year.
• In collaboration with other unit staff and the business team, maintain budgets for School award programs, including but not limited to, seed grant awards; communicate with awardees, set up chartstrings, review spending plans, provide guidance and relevant chartstring information for purchasing, travel, and any other award-related expenses.
• In collaboration with other unit staff and the business team, maintain budgets for School events; communicate with event planning committees, set up chartstrings, review spending plans/budgets, provide guidance for all event expenses.
• Perform monthly reconciliation of all transactions within the School.
• In collaboration with the business team, maintain transactional internal tracking logs.
Percentage of time 70 Duties/Responsibilities
Purchasing
• P-card holder for the Odum School of Ecology, including processing p-card requests, maintaining log of p-card transactions and subscriptions across the unit, processing and submitting p-card monthly reconciliations in a timely manner.
• Petty Cash reconciler for the Odum School of Ecology, including requesting new petty cash accounts, maintaining current petty cash accounts and ensuring custodians have adequate funds in all petty cash accounts, monthly reconciliation of all petty cash accounts, and serving as the unit’s liaison with the Bursar’s Office for all petty cash activities.
• Assist Business Operations Coordinator with determining best purchasing method and advising faculty, staff, and students on purchasing procedures and guidelines; serving as backup for submission of payment requests and purchase requests when Business Operations Coordinator is out of the office for extended periods.
• Submit UGA Foundation Check Requests as needed.
• Submit payment requests based on internal threshold amount.
• Submit AP vouchers for corrections
• Monitor statuses of all open purchase orders on a quarterly basis.
Percentage of time 15 Duties/Responsibilities
Professional Development
• Stay informed of changes in UGA/USG policies and procedures and provide guidance to employees, specifically in regards to Finance.
• Attend various meetings such as Team, staff, School, and University-level; attend Learning and Development courses and various webinars; attend trainings as needed; attend conferences as financial representative.
• Regularly attend OneSource Status Calls, webinars, and trainings.
• Regularly attend BSAG meetings.
• Serve as the Reporting Liaison for the unit.
• Attend on-campus meetings on behalf of the Administrative Financial Director/Odum School of Ecology as needed or instructed by the AFD.
Percentage of time 5 Duties/Responsibilities
Other
• Other duties as assigned, including, but not limited to, research for special issues and assisting with special projects as directed by the Administrative Financial Director.
• Collaborate and contribute to business team for process, procedure, and protocol improvements and changes.
• Cross-train other members of the business team on all accounts receivable, budget management, P-card, and petty cash activities.
• Initiate Scholarship Universe awards.
Percentage of time 5
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Hanna Crawford Recruitment Contact Email hanna.dockery@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
• Resume/CV
• Cover Letter
• List of References with Contact Information
Optional Documents
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