Salary
$18.65 - $29.49 Hourly
Location
Tempe, AZ
Job Type
Full-Time
Department
Parks & Recreation
Closing Date
12/11/2024 at 11:59 PM Arizona
Class Code:
CB70
Slot Number:
0006
Position Number:
093196
Normal Work Schedule:
Other
Normal Work Schedule (Other):
Monday-Thursday 8am-5:15, Friday 8am-12:30pm
Pay Band
Band 5
Hiring Range - Min.
$32,000.00
Hiring Range - Max.
$36,000.00
Agency Specific Application Procedures:
Please note minimum qualifications! Do not call to confirm receipt of your application unless you have not received acknowledgement after one week.
ADMINISTRATIVE ASSISTANT I/II – Pyle Adult Recreation Center
This recruitment is open for two weeks and will close on December 11, 2024.
Hourly Salary Range:
Administrative Assistant I : $18.65 - $24.80
Administrative Assistant II : $22.17 - $29.49
This position is part of a flexible classification.  Qualified candidates may be hired at either level based on their experience, education and training as determined by the hiring authority.
Department / Division:
Community Services / Parks and Recreation
Job Type :
Full-Time Regular
Schedule:
Monday through Friday 7:30 a.m. – 4:30 p.m.
Job Number:
RC#902215
The purpose of this position is to perform a variety of general clerical to administrative support duties for the Pyle Adult Recreation Center; and to provide information and assistance to the public.
Duties include, but are not limited to the following:
·       Compose and proofread a variety of documents including general correspondence, agendas, reports, memos and statistical charts from rough draft, recordings, forms, copy, notes, or verbal instruction. May sign and distribute form letters.
·       Perform a variety of routine clerical work including filing, billing, invoicing, verifying and recording information on records.
·       Act as a receptionist; answer the telephone, respond to general in-box emails and wait on the general public, providing routine and general information on departmental and City policies and procedures as required; refer telephone calls and emails to appropriate department personnel.
·       Compile data for statistical and financial reports; maintain a variety of statistical records; check and tabulate basic statistical data; prepare simple statistical reports.
·       Process personnel payroll and purchasing information; enter requisitions, order and maintain office supplies; enter work orders, resolve errors on orders received and on invoices.
·       Perform record keeping for various funds and expenditures; maintain inventory records and other department and program files.
·       May maintain and control petty cash fund; accept payment of fees and make change; maintain and process cash records.
MINIMUM QUALIFICATIONS
Work Experience:
Administrative Assistant I:
Requires six (6) months of clerical experience including public contact.
Administrative Assistant II:
Requires two (2) years of clerical or secretarial experience including public contact.
Candidates must have the minimum amount of work experience. Years of experience are based upon a full-time work schedule (2,080 hours per year).  The sum of an applicant’s full-time and/or part-time qualifying work experience must meet or exceed the stated minimum qualification. Education will not substitute for the required work experience; however, related unpaid and/or volunteer work experience may be used as qualifying work experience.
Education:
Administrative Assistant I
Requires a high school diploma, GED or equivalency.  Additional specialized clerical training is preferred.
Administrative Assistant II
Requires high school diploma, GED, or equivalency supplemented by specialized administrative course work in general office and business practices. An associate degree is preferred.
ADDITIONAL REQUIREMENTS
Applicants considered for this job classification must pass the following:
-       Criminal history background investigation
ESSENTIAL FUNCTIONS
For a complete list of City of Tempe job descriptions go to:
Job Descriptions | City of Tempe, AZ
This position is FLSA Non-Exempt – eligible for overtime compensation and/or compensatory time.
Employees in this position are represented by the United Arizona Employees Association (UAEA).
EQUAL EMPLOYMENT OPPORTUNITY : The City of Tempe is an Equal Opportunity / Reasonable Accommodation employer.  The City does not discriminate on the basis of race, color, gender identity, sexual orientation, religion, national origin, familial status, age, disability, and United States military veteran status.  Pursuant to the Americans with Disabilities Act, the City will make a reasonable accommodation(s) during the recruitment & selection process.  Persons with a disability may request a reasonable accommodation by contacting Human Resources at 480-350-8276.  Requests should be made as early as possible to allow time to arrange the accommodation.