Blethen Berens, a full-service law firm, is currently hiring a Receptionist in our Mankato, MN office. The Receptionist is a key member of our team being the first impression of our firm to all clients. The ideal candidate must maintain a high degree of professionalism, have excellent communication skills, be highly organized, reliable, punctual and have a commitment to providing a high level of customer service in a fast-paced environment. As first point of contact the ideal candidate must be able to take initiative amongst our team to oversee a multi-line phone system and monitor coverage of client first impressions with our backup support staff as needed. Job responsibilities include but are not limited to: Answer and route all incoming calls. Take and deliver messages when necessary. Ensure all clients feel welcome to our firm by greeting and helping them upon arrival. Schedule appointments for legal staff and attorneys. Manage conference room schedules and reserve as necessary. Maintain a professional, clean, friendly and comfortable lobby. Process conflict checks for new files. Process client payments and prepare receipts. Order office paper products, toner, notary stamps and all office supplies. Assist Legal Assistants, Paralegals and Accountant with miscellaneous administrative work as needed. Index CLE binders. Respond to all incoming inquiries from the firm website. Manage phone system greetings. Miscellaneous drafting, copying and scanning of documents. Follow all office policies and procedures as defined in the firm handbook. Other duties as assigned. Skills: Administrative experience preferred, but not required. Excellent computer skills, including proficiency in Microsoft products. Excellent interpersonal skills. Excellent oral and written communications. Excellent problem-solving ability. Effective and positive inter-personal communications with clients, attorneys and non-attorney staff. Ability to work in a fast-paced environment. Job Type: Full-time Pay: $18.00 - $20.00 per hour Benefits: 401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance Schedule: Monday to Friday Work Location: In person
Salary: $18 - $20 an hour
Employment Type: Full-time
Qualifications
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