Administrative Assistant
Job Type
Full-time
Description
Tailwind Group capitalizes on real estate opportunities in acquisition, development, and management. Our team is uniquely qualified to provide full-scope expertise, ensuring lasting and sustainable environments. We are committed to creating and supporting a workplace culture that is versatile, innovative, and the best in our market. We strive for every team member to operate by our five core values—in doing so, they are affecting a positive change in their respective communities. Attracting and retaining the most talented and passionate individuals in our industry is an everyday objective at Tailwind Group. We would love for you to join our team!
The Position: The Administrative Assistant is primarily responsible for ensuring that our office operations run smoothly. A successful Administrative Assistant will provide overall support to the organization and structure of the office environment, attend to and communicate with visitors on the phone and face to face, take pride in the office space, and understand that this role is critical to the success and reputation of Tailwind Group.
The Property: Workspace on 3 provides flexible and fully furnished office spaces in downtown Mankato for individuals and companies alike.
The starting pay range for this position is $22/hr. This is a full-time position, Monday - Friday from 98:30am - 5:00pm.
Benefits & Perks
We strive to provide our employees with the most competitive benefits package in the industry. A few of those benefits and perks include:
• Medical, Dental, & Vision Insurance for employees and their families
• 17 Days of PTO in your first full year + 9 Paid Holidays
• 401(k) with company matching
• On-the-job training and career development
• Paid Parental Leave
Responsibilities & Duties
• Model and cascade Tailwind Group’s five core values: Entrepreneurial, Versatile, Responsive, Innovative, and Integrity.
• Demonstrate excellent customer service during each encounter with clients, prospects, vendors, officials, and community members.
• Great all persons entering the office in a friendly and professional manner. Escort guests to throughout the office and ensure they feel welcome and comfortable.
• Answer calls consistently and professionally and work diligently to understand who the call should be directed to.
• Receive and sort mail and deliveries and manage outgoing mail procedures for the office.
• Prepare and deliver reports, charts, budgets, and other presentation materials as directed by senior leadership.
• Coordinate scheduling of conference rooms and ensure proper set up for meetings.
• Monitor office and kitchen supplies inventory, place orders, and pick up as needed.
• Monitor office common areas, amenities, and other areas for superior appearance, general cleanliness, and organization.
• Assist with preparing and coordinating welcome, anniversary, and birthday gifts for employees.
• Support the HR Team with the new employee onboarding process by completing tasks and scheduling meetings.
• Organize office gatherings such as potlucks and gift exchanges and ensure proper communication around these events.
• Manage and book designated senior leadership travel scheduling or hotel reservations.
• Prepare and coordinate logistics for regularly scheduled senior leadership meetings and events, including scheduling, making reservations, and ordering meals.
• Assist in calendar management and scheduling for senior leadership.
Requirements
• Two or more years of experience working as an Administrative Assistant, Office Manager, or similar role.
• High school diploma or equivalent; Associate or Bachelor’s degree preferred.
• Previous HR experience is preferred.
Knowledge, Skills, & Abilities:
• Demonstrated ability to work in a growing, fast-paced environment managing multiple projects simultaneously.
• Possess strong administrative, organization, and communication skills.
• Demonstrate a high level of integrity and professionalism.
• Ability to handle confidential information with discretion.
• Be a self-motivated individual and excel at working in a team environment.
• Proficient in all Microsoft Office programs: Excel, Word, PowerPoint, and Outlook.
To learn more about our core values, mission, and vision, check out: http://thetailwindgroup.com/.
A complete list of responsibilities and duties can be provided during the interview process.
This position is not eligible for Visa sponsorship at this time. Tailwind Group is an Equal Opportunity Employer.
Real Estate
Administrative
Full-time