Senior Executive Assistant (Greenville or Houston Office)
The Senior Executive Assistant will be handling high level confidential information; therefore, the successful candidate will be expected to maintain strict confidentiality, exhibit discretion and professionalism in all activities, always reflecting the values and culture of the organization. The individual must be dynamic, highly motivated, a quick thinker, possess excellent judgment and have the ability to complete tasks and projects quickly, with little to no guidance, anticipate business needs and prepare accordingly and react with appropriate urgency to situations that require a quick turnaround.
Position Responsibilities: Essential
• Resolves general to complex inquiries and questions and responds to correspondence or telephone contacts in area of responsibility within guidelines established by Executives this position supports.
• Composes correspondence and memoranda, prepares graphs, tables and manuscripts, presentations, mass communications, prepares reports and presentation materials.
• Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with policies and guidelines.
• Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
• Compiles data from reports using required knowledge of departmental, project, and/or policies and procedures.
• Accountable for data entry and accurate and timely submission of data for processing in various systems as needed.
• Coordinates meetings and gatherings, room assignments, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.
• Approve and coordinate purchases of office supplies and equipment.
• Screens calls and emails and receives and directs visitors.
• Retrieves information from departmental, and/or project records and produces reports with analysis.
• Regularly handles the highest level of confidential information and sensitive issues.
• Participates on project teams or works with project teams as needed.
• Acts as Office Manager for Houston office and is responsible for communicating with Property Manager when issues arise.
• Sort and distribute mail and draft written responses or replies by phone or e-mail when necessary.
• May maintain or reconcile financial records/reports.
• Responds to regularly occurring requests for information.
• Other duties as assigned.
Minimum Education
• Bachelor’s degree preferred
Minimum Experience
• Seven (7) years related work experience required.
Knowledge, Skills And Abilities
• Intermediate knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook). Adobe Creative Suite (Photoshop, InDesign and Illustrator) a plus
• Dedicated to meeting the expectations and requirements of the external and internal customer, by acting with customer in mind, establishing and maintaining effective relationships, and gaining their trust and respect.
• Relates well to all kinds of people inside and outside of the organization with diplomacy and tact.
• Able to start and complete projects independently.
• Uses time effectively and efficiently
• Ability to speak and write clearly and concisely.
• Ability to work flexible hours as needed
• Must be detail oriented, organized, flexible, and willing to assume new projects
• Technological savvy
Mental and Physical Demands: (per ADA guidelines)
• Physical Demands: Sitting for long periods of time. Occupation requires this activity more than 66% of the time (5.5+ hrs/day)
• Travel Demands: This position requires limited travel.
Annual Compensation: $85,000 - $90,000
What We Offer - The Good Stuff
• A mission based company with an amazing company culture.
• Paid time off & holidays so you can spend time with the people you love.
• Medical, dental, and vision insurance for you and your loved ones.
• Health Savings Account (with employer contribution) or Flexible Spending Account options.
• Paid Parental Leave
• Employer Paid Basic Life and AD&D Insurance.
• Employer Paid Short- and Long-Term Disability.
• Optional Short Term Disability Buy-up plan.
• 401(k) Savings Plan, with ROTH option.
• Legal Plan.
• Identity Theft Services.
• Mental health support and resources.
• Employee Referral program – join our team, bring your friends, and get paid.
Hospitals and Health Care
Administrative
Full-time