Administrative Assistant
Role: Administrative Assistant
Location: Greenville, SC 29605 (Onsite)
Duration: 13 Weeks
Shift: M-F (Day 5x8-Hour (08:00 - 17:00)
Job Description:
Job Requirements:
- 1+ years of related administrative experience
- High school diploma/GED
Job Duties:
• Type letters of recommendation (LoR) for students at School of Medicine Greenville and download to the ERAS portal through AAMC. Will require login/access.
• Coordinate physician candidate visits (creating schedule, arranging meals, escort candidates if needed)
• Submit any recruitment meal expenses in Workday
• Stock kitchen in office at the end of every day
• Maintain copier needs & fill paper trays at the end of every day
• Answer the main phone line, take messages, and assist patients with contacts as needed
• Escort pediatric patient families to locations on the 5th floor when needed
• Manage calendars for several physician leaders.
• Enter physician mileage expenses into Workday as needed.
• Enter chair fund expenses reimbursement request in Workday & update tracking sheet.
• Process any faxes that may need attention
• Sort incoming mail daily
• Assist with PowerPoint presentations for Department of Pediatrics Chair/Vice Chair
• Create org charts as needed
• Assist with meal vouchers (requires 2 stamps currently) for Children’s Hospital. Stamp, count & batch. (volunteers may be able to assist)
• Assist with rolling change from donation boxes for Children’s Hospital for deposit at the credit union. (volunteers may be able to assist as well)
• Create meeting agendas and minutes as needed
Hospitals and Health Care
Administrative
Contract