Senior Assistant Registrar
Athens , GA
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Job Description
Posting Details
Posting Details
Posting Number
S12825P
Working Title
Senior Assistant Registrar
Department
VPI-Registrar's Office
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department College/Unit/Department website Posting Type
External
Retirement Plan
TRS or ORP
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
Monday-Friday, 8:00 a.m.-5:00 p.m.
Advertised Salary
Commensurate with Experience
Posting Date
10/25/2024
Open until filled
No
Closing Date
10/31/2024
Proposed Starting Date
12/02/2024
Special Instructions to Applicants Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title
Student Affairs Manager
FLSA
Exempt
FTE
1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications Position Summary
The incumbent is responsible for professional work that involves a high-level of judgement and detail and complete administrative oversight and management of Study Abroad and Field Student Academic Review Process, the Experiential Learning Proposal and Approval Process, the Institutional Competencies Proposal and Approval Process, and the Online Curriculum Revisions Tool and Approval Process ( PARC ). These duties involve supervising a team of employees that help provide support to each process. Additionally, the employee provides support to university-wide projects and initiatives and provides editing duties for the UGA Bulletin and Registrar's Office website materials as needed.
Knowledge, Skills, Abilities and/or Competencies
• Advanced knowledge and experience with university policies and procedures as they relate to the courses, academic programs, and study away programs, etc.
• Advanced knowledge and experience with UGA curriculum processes and procedures
• High-level problem solving skills
• Ability to analyze and assess processes and develop improvements and efficiencies
• Strong interpersonal and presentation skills
• Strong supervisory skills
• High-level experience with office practices and procedures
• Organizational skills; ability to use discretion with confidential information
• High-level of autonomy to ability to use independent judgment
• High-level of attention to detail; ability to plan, develop, and coordinate multiple projects
• Advanced skills in the use of time management, database management, word processing, spreadsheet, and/or presentation software
• Excellent proofreading and editing skills
Physical Demands
• Sit at a computer for long periods of time.
• Travel on campus.
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
No
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Oversight and Management of the Experiential Learning Process and Institutional Competencies Proposal and Approval Process:
Oversight, management, and administration of the Experiential Learning submission and approval process :
• Management of the Curriculum and Co-Curricular Approval Process for Experiential Learning Requirements.
• Facilitate the proposal process for curriculum and non-credit activities in the workflow system.
• Coordinate with the Experiential Learning (EL) office and Curriculum Faculty Governance team concerning proposal submission.
• Oversee and review proposals for accuracy and compliance with UGA , USG , and SACSCOC policies and procedures.
• Comprehensive technical support assistance to the faculty and staff using the workflow system, including responding to phone calls and emails, managing access to the system, and delivering training in person and online.
• Provide supervision and guidance to staff who assist with this process.
Oversight, management, and administration of the University Approval Process for University-Wide Requirements and Institutional Competencies:
• Responsible for reviewing and editing proposals for accuracy and compliance with UGA , USG , and SACSCOC policies and procedures.
• Provide support to the faculty and staff using the workflow system, including responding to phone calls and emails, managing access to the system, and delivering training in person and online.
• Supervision and guidance to staff who assist with this process.
Percentage of time
50
Duties/Responsibilities
Oversight, Management, and Administration of Online Curriculum Revision Tool and Process ( PARC ):
• Facilitate the approval process of curriculum changes in the PARC system.
• Maintain updated access and provide training to the PARC system.
• Administration of curriculum/Bulletin revisions as they are submitted and work units on any questions.
• Provide supervision and guidance to staff who assist with the PARC system.
Percentage of time
35
Duties/Responsibilities
Oversight, Management, and Administration of Study Abroad and Field Study Academic Review Process:
• Disseminating information and communicating with faculty, staff, associate deans, and deans regarding the process.
• Ensuring that proposed study abroad and field study programs adhere to all applicable university, Board of Regents, and SACSCOS policies and procedures.
• Oversight and support of facilitation of the Study Away Subcommittee
• Serve on the Study Away Procedural Committee and Study Away Proposal Committee and other committees with OGE and the Provost's Office.
• Manage the field study and study abroad approval systems and websites as necessary.
• Provide supervision and guidance to staff who assist with this process.
Percentage of time
10
Duties/Responsibilities
Editing and Operational Duties for the Office of the Registrar:
• Provide support of university-wide projects and initiatives.
• Conducting edits/proofreading Bulletin changes as needed.
• Conducting edits/proofreading Registrar's Office materials and website information as needed.
• SACSCOC re-accreditation response concerning curriculum principles.
Percentage of time
5
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
Bachelor's Degree
Required Experience
Open