Assignments Coordinator
Athens , GA
Share
Posted 3 days ago
Apply Now Processing...
Email Job
Apply Now Processing...
Email Job
Job Description
Posting Details
Posting Details
Posting Number
S12744P
Working Title
Assignments Coordinator
Department
Housing-Admin Srvcs & Communic
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
Part of the Division of Student Affairs, University Housing consists of nearly 2.8 million square feet of facilities and is home to more than 9,000 students. The department employs 220 full-time staff members, 21 graduate assistants and 565 undergraduate student workers. As a self-supporting auxiliary, University Housing operates a $59 million budget derived only from student housing fees and other non-state sources.
In support of its mission to provide comfortable, affordable and secure housing options where the academic success and personal growth of residents are encouraged and supported, University Housing engages staff members in competency-based training and students in curriculum-based engagement focused on community building, interpersonal skills, social awareness and responsibility, and well-being.
College/Unit/Department website
housing.uga.edu
Posting Type
External
Retirement Plan
TRS or ORP
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
M-F, 8 a.m. - 5 p.m.
Occasional evening and weekend work may be required.
Advertised Salary
$50,000 - $52,000
Posting Date
10/07/2024
Open until filled
Yes
Closing Date Proposed Starting Date
12/02/2024
Special Instructions to Applicants
Priority consideration will be given to those who complete the application process by 10/18/24; however, screening will continue until the position is filled.
We are unable to offer a work visa sponsorship for this position. You must be authorized to work in the U.S. to apply.
Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title
Student Services Professional
FLSA
Exempt
FTE
1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
• Bachelor's degree in field appropriate to area of assignments and one year of administrative and appropriate program experience; or five years of progressively responsible administrative and appropriate program experience; or any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
• Experience in student information systems, such as Banner, and housing information systems, such as StarRez.
Position Summary
This position is primarily responsible for coordinating assignments for more than 9,000 current students living in the residence halls, apartments, and at the Health Sciences Campus with considerable independence. The person in this position provides functional leadership regarding significant and crucial processes relating to the assignments processes and demonstrates expertise and experience in the management of these complex processes. The staff member in this position carries out work with a high level of independent judgement and autonomy.
Knowledge, Skills, Abilities and/or Competencies
• Considerable knowledge in office practices, procedures and equipment.
• Typing and editing skills with high accuracy.
• Computing skills and the ability to utilize email, calendar, internet and database programs.
• Excellent communication skills and ability to greet and assist residents, visitors and callers with a variety of questions, needs and concerns.
• Maintain confidentiality of office information and records.
• Ability to work independently, conceptualize projects and manage multiple priorities.
• Proven ability to work with a wide variety of constituents to creatively resolve problems and develop solutions.
Physical Demands
• Normal office environment.
• Concentrate for extended periods and organize diverse information.
• Communicate effectively via telephone and computer to various constituents.
• Occasional need to move and carry up to 20 pounds.
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
No
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Process Management:
Serve as lead on (or back-up for) significant assignments processes including:
• Set schedules and build processes for housing registration, room selection, no-show/occupancy reporting and room change processes and contract cancellations for FY students, returning students and graduate students for fall, spring and summer assignments.
• Work with the assistant director to prepare space projections and set up room configurations guided by those projections.
• In coordination with the assistant director for academic initiatives and student leadership, manage assignments for various campus partners including LLC groups, the Disability Resource Center and Athletics.
• Be familiar with and provide feedback for existing MOUs with partner groups and assist in the development, review and implementation of MOUs for partners without one.
• Create and distribute transition reports for student moves during semester and summer changes.
• Serve as the primary liaison with the community offices in order to facilitate assignments changes for mid-semester student staff changes or emergency room changes.
• In collaboration with the assistant director, communicate regularly with the community offices to ensure smooth, efficient processes for residents, including the room changes, contract cancellations, double-as-private offers and other assignments-related processes.
• Coordinate the semester transition processes and manage all assignments changes in that transition. Create timeline for all processes and communicate to all stakeholders.
Percentage of time
60
Duties/Responsibilities
Assignments Process Leadership:
• Lead initiatives in reviewing, evaluating and building assignments processes.
• Collaborate with internal and external stakeholders on various processes and messaging.
• Lead a selection of assignments processes (see process management) and develop and test solutions to improve business processes.
• Mentor new staff and support al staff to ensure office operations and protocols are as seamless for students as possible.
Percentage of time
20
Duties/Responsibilities
Other:
• Prepare numerous complex reports on office operations, utilizing resources such as the housing database and Microsoft Excel, as directed by the assistant director or the associate director for assignments and contracts.
• Demonstrate a high level of proficiency in using all software, student system and web-based applications used in the Housing Assignments Office.
• Respond to inquiries requiring interpretations of assignments-related policies, processes and procedures. Problem solve and attempt to resolve stakeholder questions and concerns and refer individuals to other appropriate persons when applicable. Serve as a resource to other housing staff on assignments procedures.
• Create and update documentation of processes to include into the standard operating procedures for the department.
• Provide training of functional area to other members of the Assignments Office. Participate in cross training from other staff. Offer training to housing staff members in other units in University Housing related to the assignments process
Percentage of time
20
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
Read More
Apply Now Processing...
Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
Bachelor's Degree
Required Experience
1 to 5 years