Facilities Manager I
Athens , GA
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Job Description
Posting Details
Posting Details
Posting Number
S12723P
Working Title
Facilities Manager I
Department
Pharmacy-Dean's Office
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
The College of Pharmacy at the University of Georgia ( UGA ) is a distinguished institution known for its excellence in pharmacy education, research, and community service. We are at the forefront of pharmaceutical research, with faculty and students engaged in groundbreaking studies that contribute to advancements in healthcare and medicine. Research areas include drug discovery, pharmacology, and clinical pharmacy. The college is highly ranked, placing 15th out of 141 pharmacy programs nationwide according to US News & World Report, underscoring our reputation for excellence. These elements make the UGA College of Pharmacy a unique and enriching place for students to pursue their pharmacy education and careers.
College/Unit/Department website
https://rx.uga.edu/
Posting Type
External
Retirement Plan
TRS or ORP
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
M - F with occasional weekend or after hours work.
Advertised Salary
Commensurate with Experience
Posting Date
10/02/2024
Open until filled
Yes
Closing Date Proposed Starting Date
12/01/2024
Special Instructions to Applicants Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title
Facilities Management Professional
FLSA
Exempt
FTE
1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications Position Summary
This incumbent is responsible for all aspects of maintaining the College of Pharmacy's two buildings (Wilson Pharmacy Building and Pharmacy South), including building maintenance and safety, overseeing new construction and renovation projects, keys and electronic building access, manage building maintenance at our distant sites in Augusta, Savannah, and Albany, as needed, and College vehicles.
Knowledge, Skills, Abilities and/or Competencies
• Focus on meeting customer needs and satisfaction while promoting a positive collaborative environment.
• General knowledge of building maintenance, including reading and interpreting blueprints and schematics;.
• Ability to communicate effective verbally and in writing.
• Ability to work with faculty, staff, and students with regard to requests involving maintenance, safety, event set up, keys, and vehicles.
Physical Demands
• Lift and transport tables, chairs and other equipment weighing up to 50 pounds on a frequent basis and up to 100 pounds on an occasional basis.
• Climbing ladders, stooping/bending, prolonged standing, reaching and working in tight places on a daily basis.
• Occasional driving/travel as needed to perform job duties.
Is driving a responsibility of this position?
Yes
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
No
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Maintain Physical Facilities:
• Inspect, assess, report, coordinate and follow up on building maintenance, furnishing, appliance and custodial problems at the College's Athens facilities.
• Track all facility related KACE tickets and respond within 1 business day.
• Proactively inspect facilities and/or receive initial trouble information from occupants, assess conditions, report problems to Facilities Maintenance Division ( FMD ).
• Discuss complex problems with FMD personnel to provide information helpful or necessary for resolution.
• Coordinate scheduling and details of corrective work. Inspect and follow up as needed.
• Represent facilities on the appropriate College committee.
• Assist with policy and procedure development for assigned responsibilities.
• Maintain a project list for all campuses and track project progress.
• Provide regular updates to the Associate Dean for Science Education, Research and Technology.
• Represent the College in project management activities involving building renovation and major equipment installations at the College's Athens facilities. Communicate and meet with College, Office of University Architects, FMD and contractor personnel to plan, secure estimates and engineering review.
• Communicate and meet with Office of University Architects, FMD and contractor personnel to manage and schedule ongoing work and to insure that completed work meets College requirements.
• Specify, purchase and maintain stocks of folding tables, chairs, moving equipment, ladders, hand tools and supplies for use in supporting College operations.
• Develop and maintains a preventative maintenance schedule for major items including, but not limited to: major furnishings replacement, pressure washing of buildings, sidewalks, and courtyard, window washing, etc.
• Plan, schedule and coordinate logistics and custodial services in support of College operations utilizing student workers or FMD logistics and custodial personnel.
• Services range from table and chair set ups and custodial support for special events to major office and lab relocations.
• Works with grounds to ensure trees and shrubs are maintained if needed or in advance for special events.
• Coordinate with FMD Engineering Department in maintaining accurate facilities inventory use data and drawings.
• Provide use data and drawings for administrative needs in the College and for completion of the periodic space survey required as part of the indirect cost negotiation between UGA and the Federal Government.
• Specify, purchase and deploy signage in the buildings.
• Responsible for the appropriate expenditure of Facilities Management account.
• Assist the Associate Dean for Science Education, Research and Technology in managing or preparing budget items related to repairs, maintenance and future facility needs.
• Proactively project future facility needs and solicit bids for budget development, one-time budget requests and year end expenses.
Percentage of time
50
Duties/Responsibilities
Access Control:
• Manage building keying.
• In consultation with college administrators and FMD Key Shop personnel, take lead role in planning and implementation of necessary changes to ensure appropriate keying of the College's Athens facilities including periodic complete re-keying of buildings.
• Maintain room keying and key assignment database.
• Maintain stocks of keys for issue to personnel. Issue appropriate keys to college personnel and coordinate with College Human Resources to recover keys from terminating personnel.
• Manage electronic access control system for the College's Athens facilities.
• In consultation with College administrators, establish and adjust routine door lock and alarm schedules.
• Program door lock/unlock and alarm schedules for special events, holidays, emergencies and after-hours construction work as needed.
• Add and remove access permissions to specific doors for College Personnel as appropriate.
• Coordinate with UGA Card Office management and FMD IT to resolve occasional database issues involving UGA cards held by College personnel.
• Serve as principal 24/7 liaison to UGA PD during police investigation of alarm activations.
• Analyze alarm activation trends on specific doors that point to mechanical malfunctions, report to FMD and coordinate with FMD technicians and IT staff to insure correction of problems.
Percentage of time
15
Duties/Responsibilities
Facility Safety:
• Serve as the College's Primary Safety & Security Representative ( BSSR ) to the UGA Office of Security and Emergency Preparedness ( OSEP ) with 24/7 emergency response responsibility.
• Serve as the Chair of the Building Safety Team charged with developing and maintaining Building Emergency Action Plans for the College's Athens facilities.
• Disseminate information related to building safety, shelters, etc.
• Maintain and post building safety signage.
• Work with extended campus staff and faculty to ensure BEAPS and safety signage are updated.
• If issues arise on these campuses work with Extended Campus Coordinator, Extended Campus staff and the Associate Dean for Science Education, Research and Technology to facilitate resolution.
• Serve Ex-Officio on the College Facilities & Safety Committee.
• Work with College, UGA Environmental Safety Division and FMD personnel in discovering, investigating, reporting and following up on physical facilities related to safety and odor problems in the College's Athens facilities.
• Work with the College Faculty and Staff in facilitating annual Laboratory Inspections in College's Athens and Augusta facilities previously conducted by UGA Environmental Safety Division.
• Monitor College VOC sensors and report any unusual readings to appropriate College Administrators and/or UGA Environmental Safety Division.
• Monitor College security camera system and report any unusual events to appropriate College Administrators and/or UGA Public Safety.
• Request and coordinate Environmental Safety Division Testing as necessary to assure safety of FMD personnel conducting repairs in potentially contaminated laboratory related systems.
Percentage of time
15
Duties/Responsibilities
Maintain College Vehicles:
• Coordinate College vehicle maintenance for the College's Athens based vehicles.
• Keep vehicles current on regular maintenance. Receive and evaluate trouble reports, arrange for repairs.
• Maintain odometer records/logs.
• Assess need for and recommend purchase of replacement vehicles.
• Facilitate movement of vehicles to and from UGA motor vehicle maintenance, remote parking for football home games and periodic washing of vehicles.
Percentage of time
10
Duties/Responsibilities
Surplus:
• Coordinate documentation and staging and in removal of surplus property.
• Work with UGA property control office to coordinate transfer of surplus property from the College's Augusta, Savannah, Gwinnet and Albany locations to the respective host BOR institutions.
Percentage of time
5
Duties/Responsibilities
Other duties as assigned:
• Service of committees and working groups as assigned.
• Attend training and development sessions to improve skills and to keep abreast of changing policies and procedures related to assigned duties.
Percentage of time
5
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
Bachelor's Degree
Required Experience
Open