ABOUT US A Small City with a Family Friendly atmosphere The City of Eagle Lake is committed to providing an open and transparent government, and helping to make residents’ interactions with the city a positive experience. Although many residents work outside of the city, they enjoy the friendly neighborhoods they come home to. The ease of meeting the daily needs of life make Eagle Lake a great place to live. ADMINISTRATIVE CLERK CITY OF EAGLE LAKE, MN The City of Eagle Lake is currently accepting applications for the position of Administrative Clerk. The Administrative Clerk performs varied and increasingly responsible office and administrative support work supporting the functions primarily of the City Administrator's Office, including basic accounting functions. Minimum qualifications: Must possess a high school diploma or GED. Experience in a work environment with Word, Excel, desktop publishing programs, and/ or financial software. Desirable qualifications: Two (2) years postsecondary education. Experience in clerical or administrative support, financial transactions, or high-volume customer service. Experience working in local government. The salary for the position is $19.31-$25.20. For a complete job description and application, call 507-257-3218 or visit: https ://eaglelakemn.com/city/employment-opportunities/. Qualified candidates should submit a cover letter, resume, and application to the following: Eagle Lake City Hall Attn: City Administrator 705 Parkway A venue PO Box 159 Eagle Lake, MN 56024 jbromeland@eaglelakemn.com POSITION SUMMARY Under the general supervision of the City Administrator, the Administrative Clerk performs varied and increasingly responsible office and administrative support work related to serving and assisting customers and others who visit City Hall; preparing and processing cash collections for the City; preparing transaction reports; providing clerical support to the City Administrator and other City departments as requested; composing routine correspondence independently and as assigned; filing and retrieving correspondence and other information as needed; ordering supplies as needed; preparing water utility billing statements; issuing City permits; and other functions as may be apparent or assigned. RELATIONSHIPS EMPLOYEE CONTACTS Considerable contact with most employees. OUTSIDE CONTACTS Considerable contact with the public, both on the phone and in person. May also be in contact with other local, county, state, federal agencies, contractors and consultants. ESSENTIAL FUNCTIONS Processes and maintains records concerning utility accounts payable. Types reports, correspondence, bills, receipts, schedules, minutes, public hearing notices, etc. Answers the phone; greets the general public and responds to inquiries or refers to the proper official. Schedules appointments. Maintains electronic and paper files and recommends changes in filing systems. Responsible for the City's Records Retention Program. Compiles and prepares for distribution financial, statistical, activity, and legal reports as assigned. Opens and distributes mail to appropriate departments. Attends Planning Commission meetings and takes minutes, as necessary. Issues building permits, zoning permits and chicken and dog licenses. Assists in processing payroll, as necessary. Assists City departments with administrative duties. Assists in marketing and promoting the City including, but not limited to: distributing communications approved by the City Administrator and updating City's website and social media sites with approved communications. Assists with rental housing license process, as necessary. Maintains and orders office supplies. Manages the rental process for City facilities including the Council Chambers and Park Pavilion. Issues nuisance notices as assigned, tracks compliance, and coordinates abatement activities with public works. Monitors the front entrance and waiting space to ensure a clean and welcoming environment. Assists in the preparation of City Council meeting and City Committee packets. Performs physical and mental demands and work environment requirements for this position. Attendance during regularly scheduled work hours and outside regular hours as necessary. Participates in safety training as part of the City's Regional Safety Group. Effective and respectful communication and interactions with other employees, supervisors, individuals from other organizations, and citizen customers. Maintains confidentiality in dealing with not public data and sensitive information. Performs other duties when assigned or when necessary. REQUIRED KNOWLEDGE, SKILLS, ABILITIES Excellent customer service skills and ability to use tact and courtesy when communicating with the public. Knowledge of telephone etiquette and techniques. Knowledge of practices and procedures of computerized data entry and retrieval. Working knowledge of computers and computer applications. Knowledge of office practices and procedures and standard office equipment. Knowledge of modem procedures of cashiering and data processing methods. Ability to act independently while performing required tasks. Ability to make arithmetical computations and count cash rapidly and accurately. Extensive experience in all areas of clerical skills, including typing, mathematical computation, personal computers, miscellaneous office machines, filing, composing business correspondence, organizing and managing operating systems in an office setting. Ability to problem-solve issues ranging from the routine to the complex. Ability to prioritize work assigned for optimum efficiency. Willingness to accept responsibility, take initiative, and work independently to accomplish the goals assigned. Willingness and ability to learn about new equipment. Ability to perform a variety of clerical and manual tasks. Ability to listen, speak, and communicate in an effective manner with a diverse group of individuals both inside and outside the organization. Ability to provide assistance and coordinate work with others. Ability to speak and write effectively to respond to complaints and requests on a full range of issues and compliance standards. MINIMUM QUALIFICATIONS Must possess a high school diploma or GED. Experience in a work environment with Word, Excel, desktop publishing programs, and/ or financial software. PREFERRED QUALIFICATIONS Two (2) years postsecondary education. Experience in clerical or administrative support, financial transactions, or high-volume customer service. Experience working in local government. WORKING CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires incumbent to work inside, alone, with others, around others, and have contact with the public. Activities that occur extensively (more than 6 hours) are communicating verbally, using interpersonal skills, concentrating, working with interruptions, time management, using fingers, wrists, and hands, fine manipulating, talking, hearing, using near vision, visual accommodation, color vision, and peripheral vision. Activities that occur frequently (from 4 to 6 hours) are problem solving and sitting. Activities that occur occasionally (from 1 to 3 hours) are using analytical ability, standing, walking, and using far vision. Activities that occur infrequently (up to 60 minutes) are communicating in writing, using organizational skills, using creativity, bending, stooping, squatting, pushing, pulling, twisting, climbing staircases, reaching straight, above, and below shoulder level with both shoulders individually or at the same time, handling, using both feet individually or at the same time, carrying and lifting up to 24 pounds. JOB LOCATION/EQUIPMENT UTILIZED The position is located at City Hall. Equipment used includes, but is not limited to, the following: personal computer with a variety of software applications, cash register, telephone, fax machine, copier, calculator, and scanner. This position does require the operation of an automobile. HOURS OF WORK Monday-Friday, 8:00 a.m.-4:30 p.m., and attendance at before and after work meetings as needed. **A first review of applications received will take place on August 9, 2024. The City of Eagle Lake is an EO, AA Employer. Job Type: Full-time Pay: $19.31 - $25.20 per hour Expected hours: 40 per week Schedule: 8 hour shift Ability to Commute: Eagle Lake, MN 56024 (Preferred) Ability to Relocate: Eagle Lake, MN 56024: Relocate before starting work (Required) Work Location: In person
Salary: $19.31 - $25.20 an hour
Employment Type: Full-time
Qualifications
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