Definition Definition: Under general supervision of the Assistant Director of Education, assumes a financial support role of the Education Administration operations while supporting the implementation of the overall mission and goals of Salt River Schools. Directly supports the Superintendent/Director of Education with budget/finance related tasks. Demonstrates a high level of responsibility, discretionary judgment and decision making with special projects to include oversight of financial information and processing. Manages and oversees multiple funding sources for program uses to include analyzing, tracking and performing a variety of accounting transactions for all programs within the Education Division in accordance with generally accepted accounting principles (GAAP) for government accounting (federal, state, and tribal). This job class is treated as FLSA Non-Exempt. Essential Functions: Essential functions may vary among positions and may include the following tasks, knowledge, skills, abilities and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification. Examples of Tasks 1. Financial Administration: Acts as an operational point of reference and support structure for Finance and Budget. Reviews transactions and ensures they are recorded properly and are debited or credited to the appropriate source or program as assigned. All transactions should comply with GAAP. Reviews and approves P-Cards transactions for the division. Reviews all budget authorizations and modifications for accuracy and routes to the Superintendent/Director of Education for signature. Reviews monthly student enrollment data for errors and discrepancies and works with program and IT staff to make necessary corrections. Works collaboratively with the Finance Department’s Grants and Compliance staff to ensure quarterly, semi-annual and annual reports are completed with accuracy and submitted on time. Maintains appropriately filed documents for easy retrieval, report processing and audit purposes. Communicates with the Finance Department as needed. Coordinates all processes related to stipend compensation including planning, issuing letters and contracts, tracking throughout the year, and analyzing budgets vs. expenditures. Serves as the division contact for cellular phones and service. Reviews the monthly cellular service invoice reports and resolves inaccuracies. Maintains inventory of hardware and a list of division phone numbers. Updates records at least monthly to reflect current staff. Supports the activities related to the charter. Serves as a liaison to the Superintendent/Director of Education, Education Board, Principal, and Finance for required charter documents, reports, and processes. Serves as the division single point of contact for travel documents and processes from pre-approval to post travel reconciliation. Works collaboratively with staff, Finance, and the Education Board. 2. General Fund Budgeting & Accounting : Assists in monitoring General Fund expenditures.. Meets regularly with the Superintendent/Director of Education and/or designee to analyze General Fund expenditures, and contracts. Coordinates Division and General Fund budgets including budget modifications. Prioritizes budget items for review for the leadership team. Creates and analyzes reports to project departmental operational needs for the current and fiscal year that are not funded by grants. Supports communications with the Finance Department as needed. Submits budget adjustments as needed. 3. Budget Compliance : Prepares and submits budget and financial reports to advise the Superintendent/Director of Education on budget status and expenditure activity. Meets regularly with the Superintendent/Director of Education and/or designee to analyze expenditures, contracts. Develops consistent and reliable communications with the leadership team. Serves as a contact with the Finance Department for financial accounting transactions as needed. Monitors, analyzes and reports on an annual costs as needed. Provides audit information by reviewing documentation, evaluating expenditure activity levels and monitoring cash receipt activity levels. Maintains appropriately filed documents for easy retrieval, report processing and audit purposes. 4. Financial Reporting : Gathers and prepares data and documents for a variety of financial reports. Reviews data for errors and discrepancies then makes necessary corrections. Verifies forms, lists, columns or aggregation of figures while noting discrepancies and rechecking own work for errors. Reviews transactions are recorded properly and are debited or credited to the appropriate source or program as assigned. All transactions should comply with GAAP. Works with the Finance Department’s Grants and Contracts staff to ensure quarterly, semi-annual and annual reports. 5. Miscellaneous : Performs other job related duties as assigned to maintain and enhance program and Division operation. Knowledge, Skills, Abilities and Other Characteristics: Knowledge of the culture, customs, traditions, history and government of the Salt River Pima- Maricopa Indian Community. Knowledge of general office procedures and protocols Knowledge of general budgeting principles and practices. Knowledge of basic auditing principles and practices. Knowledge of governmental generally accepted accounting principles. Knowledge of the financial reporting requirements of State and Federal programs for Education. Skill in organization, project planning, and prioritizing tasks. Skill in customer service. Skill establishing and maintaining effective working relationships with State and Federal representatives, Community officials and SRPMIC/EDU staff at all levels. Skill reviewing and evaluating a variety of financial and budgetary records. Skill understanding and applying complex rules, regulations, procedures and guidelines including generally accepted accounting principles. Skill preparing a variety of computerized financial and budgetary records and reports. Ability to utilize and train in customer service. Ability to communicate effectively both verbally and in writing. Ability to maintain accurate and timely program records according to prescribed standards. Ability to utilize the personal computer and related software including MS Office, PeopleSoft and any standard accounting software to fulfill job requirements. Ability to operate a variety of standard office equipment. Minimum Qualifications Education and Experience: Graduation from High School or a GED equivalent AND (5) five years of professional level bookkeeping, accounting or business administrative work experience OR an Associate’s degree from an accredited college in Accounting, Business Administrative work experience or closely related field AND experience equivalent to (1) one continuous year of full-time bookkeeping or accounting work. Equivalency: Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered. Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill. Special Requirements Special Requirements: May be required to work beyond normal work hours including nights, weekends and holidays. Must be able to pass a Pre-Employment Drug Test and extensive Fingerprint and Background Check. Employee is Subject to Random Drug Testing and completion of a Background Check every five (5) years. Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. "SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate. In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission). Documents may be submitted by one of the following methods: 1) attach to application 2) fax (480) 362-5860 3) mail or hand deliver to Human Resources. Documentation must be received by position closing date. The IHS/BIA Form-4432 is not accepted. Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters. The SRPMIC offers a comprehensive benefit package including medical, dental, vision, life, disability insurance, and a 401(k) retirement plan. In addition employees enjoy vacation and sick leave and 13 paid holidays.
Salary: $57,426 - $77,243 a year
Employment Type: Full-time
Qualifications
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