Salary
$22.04 - $31.96 Hourly
Location
St. Peter, MN
Job Type
Full Time
Job Number
00309
Department
Property & Public Services
Division
Recorder
Opening Date
07/29/2024
Closing Date
8/12/2024 at 11:59 PM Central Time (US & Canada)
The Recorder’s Office Administrative Support Specialist provides support in a variety of tasks related to real estate property, accounting, and document preservation in accordance with Minnesota Statutes, under daily timelines and constraints. This position also reviews and processes passport applications. Responsibilities also include interacting in a courteous, respectful, and proficient manner while providing customer service to the public, professional businesses, and government agencies.
Examples of Duties / Knowledge & Skills DUTY
FREQUENCY
BAND/GRADE
Examines and analyzes legal documents related to real estate property to determine accuracy, completeness, and compliance with statutory recording requirements. Records and processes documents under procedural timeline constraints for compliance with statutory timelines. Calculates recording fees, state deed tax, mortgage registration tax, and department service fees. Reviews and interprets legal land descriptions of Abstract and Torrens real estate property; reviews and records plats of new subdivisions.
Daily
30%
B2
Performs direct and frequent communication with the general public, professional businesses, and government agencies. Responds to inquiries and requests. Issues certified copies of recorded legal documents.
Daily
25%
B2
Accepts passport applications, prepares for mailing, and corresponds with customers and U.S. Passport Services. Detects fraudulent activity.
Daily
15%
B2
Identifies pertinent document data and inputs into record management system with accuracy to maintain reception, grantor/grantee, and geographical tract indexes for research and certification purposes.
Daily
10%
B2
Digitizes legal documents and secures image retrieval system by accurately categorizing and indexing images into specified public or private data files; performs quality control procedures of imaged records.
Daily
10%
B2
Reviews and records federal/state/county tax liens. Records county and district employee oaths and appointments.
Daily
5%
B2
Reconciles receipts with revenues and prepares accounting reports for daily deposits.
Daily
5%
B2
Performs other duties as apparent or assigned.
As required
N/A
Minimum qualifications & Requirements In order to be considered for this position we require an Associate’s degree and 2 years of administrative support experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.