Payroll & Timekeeping Specialist Monarch Management
POSITION SUMMARY
This position is responsible for weekly payroll processing, maintenance/oversight of employee time records and schedules, weekly tax payments, quarterly and yearly reporting/filings, and other applicable payroll duties for multiple legal entities.
PAYROLL ESSENTIAL RESPONSIBILITIES AND DUTIES
· Accurately prepares preliminary work-up of all new employees and all necessary data changes prior to payroll processing.
· Processes payrolls in accordance with FLSA and Minnesota statutes and in a timely and accurate manner.
· Maintains a check and balance system to ensure accuracy in payroll processing.
· Processes wage assignments, levies, garnishments and deductions according to all federal and state regulations and in a timely manner.
· Responds to requests for employee payroll information from facilities and outside agencies.
· Assists with federal and state mandated reports and surveys in an accurate and timely manner.
· Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
· Records and processes federal and state payroll tax deposits.
· Prepares quarterly and yearly payroll statements and returns, including employee W2s.
TIMEKEEPING ESSENTIAL RESPONSIBILITIES AND DUTIES
· Works with facility Department Directors and Administrators to ensure timecards and schedules are being frequently maintained.
· Reviews timecards and schedules throughout pay period.
· Completes final review of timecards at the end of each pay period to look for any discrepancies.
· Runs multiple timekeeping and scheduling reports to ensure accuracy.
· Enters all online learning hours for employees.
QUALIFICATIONS
Required:
• At least 2 years of experience in payroll within a large organization.
• Proficient in Microsoft Excel.
• Excellent organizational skills and attention to detail.
• Strong problem-solving skills and the ability to work independently.
Preferred:
• Experience in HRIS software.
• Experience with processing and reporting payroll taxes.
• Experience with quarterly/yearly payroll reporting/filings.