University HR Chief of Staff and Chief Business Officer
Athens , GA
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Job Description
Posting Details
Posting Details
Posting Number
S12380P
Working Title
University HR Chief of Staff and Chief Business Officer
Department
UHR-Administration
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
The University of Georgia has been a leader for more than 235 years for one reason: Our people. People will always be the heart of our success. Our team is composed of talented human resource professionals focused on helping the people of this great institution reach their potential and build the foundation for the next 235 years. Click here to learn more about our mission, vision, staff, and more!
College/Unit/Department website
https://hr.uga.edu/
Posting Type
External
Retirement Plan
TRS or ORP
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
Monday through Friday, 8 AM to 5 PM Friday
Advertised Salary
Commensurate with experience
Posting Date
07/19/2024
Open until filled
Yes
Closing Date Proposed Starting Date
10/01/2024
Special Instructions to Applicants
Applications : Applicant screening will begin immediately. To be fully considered, applications must be submitted by August 9th. The application packet should include 1. A cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications stated in the posting; and 2. A current resume
Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title
Director. Subdivision/Unit AD
FLSA
Exempt
FTE
1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Accounting or similar experience preferred
Position Summary
The Chief of Staff and Chief Business Officer will be responsible for strategically managing the budget, office, and relationships with the university community. This incumbent will oversee communications for University Human Resources ( UHR ) to ensure consistency and accuracy of messages related to UHR programs, policies, and procedures. The role involves an elevated level of responsibility for fiscal and relationship management. The position uses a high level of confidentiality and professionalism. This individual will possess strong financial management, communication, and organizational capabilities.
Knowledge, Skills, Abilities and/or Competencies
• Professional experience in an office setting.
• Excellent oral and written communication skills.
• Ability to deal effectively and professionally with a variety of persons at all levels of management within and external to a university environment.
• Attention to detail and organizational skills.
• Proficiency in planning, organizing, prioritizing multiple tasks, and meeting deadlines.
• Excellent customer service, problem-solving, and decision-making skills.
• Experience directing or coordinating activities to increase efficiency
• Strong financial management, communication, and organizational capabilities
Physical Demands
• Work in a standard office environment.
• Sit and work at a computer workstation for extended periods of time.
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence.
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Budget Oversight:
• Manage the budget for the division including salaries, operational spending, and software expenses.
• Includes participation in procurement for all purchases in the division.
• Is the primary contact and relationship manager with vendors for the division
• Responsible for division resources including IT equipment and services
Percentage of time
35
Duties/Responsibilities
Communications:
• Oversee the communications for University Human Resources. These communications generally are shared with a broad audience including faculty, staff, and leadership.
• Ensure communications are properly reviewed by the appropriate individuals (not only in UHR ).
• Plan the communications to ensure messages are sent at the appropriate time.
• Oversee maintenance of the website and initiate social media as appropriate.
Percentage of time
35
Duties/Responsibilities
Office Management & Department Support:
• Strategically plan the business for the department ( UHR employs approximately 100 staff members) including scheduling, communications, and office resources - supplies, space, and maintenance.
• Oversight of scheduling for the VP CHRO and strategic projects and programs to optimize time utilization.
• Provide oversight and logistical support for recruiting within UHR .
• Proactively, identify funding for internal team member development and manage the distribution of resources to the department.
Percentage of time
15
Duties/Responsibilities
Leadership:
• As a member of the UHR Leadership team, the Chief of Staff CBO will participate in leadership meetings, provide support to other leadership team members, and work in partnership with other central departments (examples- Finance, Budget, President's Office, Marketing & Communications).
• Actively engage in efforts to achieve the strategic plan for the UHR organization.
• Other duties as defined by the VP Chief Human Resources Officer of the division.
Percentage of time
15
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
Bachelor's Degree
Required Experience
Open