Lead Business Manager
Athens , GA
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Job Description
Posting Details
Posting Details
Posting Number
S12372P
Working Title
Lead Business Manager
Department
Grady-Business Office
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department College/Unit/Department website Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
Typical 8am-5pm
Advertised Salary
Commensurate with Experience
Posting Date
07/16/2024
Open until filled
No
Closing Date
07/23/2024
Proposed Starting Date
08/01/2024
Special Instructions to Applicants Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title
Business Operations Professional
FLSA
Exempt
FTE
1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications Position Summary
This is a high level accounting position with responsibility for the five departments within Grady; Deans Office, Business Office, IT, EMST and NMI . This incumbent reports to the Financial Director. This individual will be responsible for all aspects of fiscal duties for the College including foundation, state, sales and service, and all other accounts/funding sources. This includes reporting, reconciling, reimbursements, payment requests, budget management, budget development, etc. following all applicable policies and procedures. These important tasks will be completed timely and with accuracy. This position involves the use of a P-Card. This position is also the Team Lead of three business managers within the Business Office and will supervise the other two business managers. The person in this position should be detail oriented, communicate effectively with persons of varied and diverse ethnic and cultural backgrounds, and coordinate multiple tasks on a daily basis.
Knowledge, Skills, Abilities and/or Competencies Physical Demands
• Standing or Sitting
• Bending, Stooping, and Kneeling
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
Yes
Is having a P-Card an essential function of this position?
Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Financials
• P-Card holder for various supplies and student travel.
• Utilize UGAMart for various transactions.
• Submission of payment requests in UGA Financials.
• Submission of purchase requisitions/POs in UGAMart.
• In charge of closing out POs and ensuring we receive credit memos when items are returned or defective.
• Assist companies/individuals with vendor registration.
• Review and approval of financial transactions from the Deans Office, Business Office, IT, EMST and NMI .
• Process budget journals, GL journals, AP journal vouchers.
• Utilize the Accounts Receivable module to issue invoices and stay up-to-date with AR aging reports.
• Reconcile departments accounts monthly and quarterly.
Travel
• Approve expense reports/payment requests in UGA Financials for the Deans Office, Business Office, IT, EMST and NMI .
• Point person for questions regarding submission of travel authorizations and expense reports.
Percentage of time
50
Duties/Responsibilities
Cash Management
• Fulfill Touchnet credit card orders and manage Touchnet Marketplace stores.
• Submit cash and credit and occasional AR deposits for UGA funds.
Foundation
• Process check requests for Deans Office, Business Office, IT, EMST and NMI .
• Reconcile departments accounts monthly and quarterly.
• Process deposits for foundation funds.
Percentage of time
20
Duties/Responsibilities
Business Office
• Pick up checks.
• Attend Business Office meetings and meetings for Admin Financial Director as needed.
• Attend Training and Development classes to improve skills and keep abreast of new and changing systems/policies and procedures relating to all financial transactions.
• Provide backup for other business managers in the college.
• Other duties as assigned.
Percentage of time
10
Duties/Responsibilities
Supervisory
• Overseeing and guiding the business operations and strategic initiatives of the College.
• Lead a team of business managers, analyzing complex situations with the financial director, develop business strategies, and ensure the achievement of college goals.
• Work closely with senior leadership to drive growth while complying with policy and procedures.
• Supervise both business managers within the Grady business office. This role involves monitoring team performance, implementing UGA policies, and providing guidance and support to staff.
• Handle administrative tasks, resolve conflicts, and contribute to the overall success of the department.
• Designing, implementing, and evaluating training programs to ensure employees have the necessary skills and knowledge to perform their jobs effectively.
• Point person for all financials transactions, reviewing monthly reconciliation process, standardizing procedures, back up for other business managers.
Percentage of time
20
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
Bachelor's Degree
Required Experience
Open