Talent Management Coordinator
Athens , GA
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Job Description
Posting Details
Posting Details
Posting Number
S12346P
Working Title
Talent Management Coordinator
Department
DAR-Talent Management
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
Division of Development and Alumni Relations
The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities.
Office of Talent Management
Every day we recruit, onboard, develop, retain, and engage the best and brightest. Our values drive us. The words Servant Leadership, Innovation and Commitment adorn our walls. We work daily to attract top talent who will embody our values and push our mission forward. We recruit new hires, engage team members, and organize ongoing professional development programs.
Creating a diverse and inclusive work environment drives everything we do. We are committed to leading, showing appreciation for others and communicating with respect. We are committed to innovation and the continuous reinvention of people and processes. We are lifelong learners who embrace risk taking and ongoing evaluation, staying curious and solving problems creatively.
We are committed to each other and to our mission by demonstrating personal accountability, solving problems, and expressing enthusiasm.
To achieve these goals, we are seeking team members who are committed to greatness. These are not just employees, these are Bulldogs. Professionals who tackle their duties with the utmost pride and passion. At the heart of all we do is heart, and we are ready to answer the call to service.
College/Unit/Department website
https://give.uga.edu/ and https://dar.uga.edu/ and https://dar.uga.edu/talent-management/
Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
8:00am-5:00pm
Advertised Salary
$48,880+ Commensurate qualifications and experience
Posting Date
07/09/2024
Open until filled
Yes
Closing Date Proposed Starting Date
09/01/2024
Special Instructions to Applicants
• This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.
Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title
HR/EEO/OD Paraprofessional/Professional
FLSA
Non-Exempt
FTE
1.00
Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
• Professional experience in a human resources environment
• Working knowledge of the employee life cycle; In particular, the stages of recruitment and onboarding of staff
• Professional event planning/execution experience
• Experience using PowerPoint and/or Canva to create presentations
• Experience with project tracking systems
Position Summary
The Talent Management Coordinator is an integral part of the Talent Management team. The individual is responsible for assisting the Senior Director Talent Management as well as other departmental team members with project tracking, event planning, administrative processes related to talent recruitment and acquisition, office administrative support, and communication of the goals, initiatives, and programs managed by the Office of Talent Management.
Knowledge, Skills, Abilities and/or Competencies
• Professional experience in an office setting
• Excellent oral and written communication skills and the ability to deal effectively and professionally with a variety of persons at all levels of management within and external to a university environment
• Self-starter and highly motivated
• Experience working in an environment that priorities cross-collaboration among teams, departments, and functional areas
• Proficiency with typing and skilled in Microsoft Word, Excel, and Outlook
• Extreme attention to detail and organizational skills
• Proficiency in planning, organizing, prioritizing multiple tasks, and meeting critical deadlines
• Ability to learn new computer-based data management systems
• Ability to provide solutions
• Strong professional business ethic to handle and maintain confidential information
• Familiarity with an applicant tracking system ( ATS )
Additional Division Expectations:
• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation
Physical Demands
• Work in a standard office environment
• Sit and work at a computer workstation for extended periods of time
• Travel in and out of state when necessary
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multi-task
• Lift and/or move up to 20 pounds
• Walk, stand, stoop, lift, kneel, climb
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
Yes
Is having a P-Card an essential function of this position?
Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Talent Recruitment and Acquisition
• Maintain a database of external posting resources for the Talent Acquisition Specialist.
• Post job announcements to external sites as requested by Talent Acquisition Specialist and monitor and manage when to remove announcements from external sites.
• Send communications related to the talent acquisition process, including but not limited to interview itineraries, regret emails, and feedback forms.
• Manage the workflow in the applicant tracking system as requested by the Talent Acquisition Specialist.
• Use Microsoft Teams to track and manage the talent acquisition process, including but not limited to updating the weekly recruitment report and communicating with hiring managers and search committee members as directed by the Talent Acquisition Specialist and Senior Director of Talent Management.
• Monitor the departmental email account to maintain timely responses to incoming mail.
• Organize and secure candidate travel arrangements; Create and distribute candidate's travel itinerary; Provide candidates with appropriate documents and instructions related to the reimbursement process; Collect necessary documentation for reimbursement and submit to assigned administrative support staff for processing; Monitor and ensure candidate reimbursements are processed and received in a timely manner.
• Establish and maintain confidential and general files of the department.
• Possess and manage Procurement Card responsibilities.
Percentage of time
55
Duties/Responsibilities
Employee Onboarding
• Assist with onboarding process implementation for new hires as requested by the Talent Management Specialist.
• Research, recommend, assemble, and deliver new employee welcome materials.
Percentage of time
5
Duties/Responsibilities
Event Planning and Project Tracking
• Assist the Senior Director of Talent Management with tracking departmental-wide events and projects using Microsoft Teams and/or other project management tools.
• For department managed events, assist the lead in event planning and day of coordination, including, but not limited to, booking venues, ordering, and purchasing supplies, hiring caterers, assist with set up, tear-down and clear up operations.
• In coordination with departmental staff, create feedback surveys to distribute after events, meetings, retreats, and workshops.
• In coordination with departmental project lead staff, design, development, and implementation of materials for meetings, events, retreats, and workshops.
• Serve as project lead for employee and student awards programs. In coordination with departmental staff, manage the nomination process for the Sic 'Em Award and the Teresa Harris Guthrie Student Award.
• Coordinate the work anniversary recognition program. Determine the theme, identify the recognition item, and distribute it to employees.
Percentage of time
35
Duties/Responsibilities
Communication
• Draft and Coordinate departure, event, award, and meeting announcements.
Percentage of time
5
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
Associate Degree
Required Experience
Open