Office Lead
Athens , GA
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Job Description
Posting Details
Posting Details
Posting Number
S12335P
Working Title
Office Lead
Department
SPIA-Public Admin & Policy
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department College/Unit/Department website Posting Type
External
Retirement Plan
TRS or ORP
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
Monday-Friday, 8am-5pm, Work outside of normal business hours may be needed for events.
Advertised Salary
$41,000-$49,000
Posting Date
07/03/2024
Open until filled
Yes
Closing Date Proposed Starting Date
09/01/2024
Special Instructions to Applicants Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title
Office/Clerical Lead
FLSA
Non-Exempt
FTE
1.00
Minimum Qualifications
Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
• Experience with complex accounting systems.
• Experience training others on business process systems.
• Experience using graphic design software (such as Adobe Creative Cloud products and Canva) for producing program and event advertisements.
• Experience with social media promotion pertaining to special events and academic program recruitment.
Position Summary
The Office/Clerical Lead for the Department of Public Administration and Policy in the School of Public and International Affairs is the sole support for the Department. The Office/Clerical Lead serves as the main contact for the department and works independently to oversee general operations. In addition, the Office/Clerical Lead coordinates faculty recruitment , special events, and internal and external communications (social media). The Office/Clerical Lead prepares and initiates departmental business processes that flow to SPIA's shared services business team. The Office/Clerical Lead reports directly to the Head of the Department of Public Administration and Policy.
Knowledge, Skills, Abilities and/or Competencies
• Ability to analyze financial data.
• Ability to prepare financial statements and work independently to apply accounting practice and theory.
• Ability to perform business process tasks and proactively communicate trends and issues.
• Ability to develop and maintain effective working relationships and communicate effectively.
• Written and communication skills and great attention to detail.
• Sound judgement, discretion, and proven efficiency in handling complex and confidential issues.
• Effective multitasking in a fast-paced environment.
• Ability to work with limited information and produce results for the execution of events.
• Advanced Microsoft Office application skills.
Physical Demands
Sitting, standing for long periods of time. Light lifting.
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Communications
• Update website and social media content weekly with news about alumni, faculty, and students. Take photos at events for use in advertising and social media.
• Create website material (student and faculty profiles, department activities and honors, etc.).
• Create and implement social media marketing campaigns for strategic events and ads for target audiences.
• Design conference ads and posters for programs.
• Collaborate with marketing team at the School and University level to execute promotions within strategic brand plan.
Percentage of time
25
Duties/Responsibilities
Project and Event Management
• Plan, implement, and execute event logistics for department events.
• Scheduling conference room and classroom spaces.
• Organize and book travel for guests, speakers, and candidates.
• Negotiate catering for events.
• Delegate tasks to other PADP staff engaged in projects and events
Percentage of time
25
Duties/Responsibilities
Financial Support
• SPIA Business Team liaison
• Faculty staff, Glad Program, & guest travel reimbursement
• Faculty, staff, Glad Program & guest non-travel reimbursement.
• Track department & GLAD Program transactions and spending
• Department & GLAD Program purchasing/ordering/invoicing
Percentage of time
25
Duties/Responsibilities
Administrative Support
• Serve as primary department contact in person, on phone, and via email.
• Coordinate the course evaluation process each semester.
• Provide administrative support for department head.
• Maintain departmental master schedules.
• General office and departmental management (building, keys, mail, etc.).
• Supply and promotional item inventory maintenance
• Property control
• Building lock, alarms, after-hour access
• Back up to student services role
Percentage of time
25
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
High School or Equivalent
Required Experience
Open