Assistant Director of UGAF Gift Accounting
Athens , GA
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Job Description
Posting Details
Posting Details
Posting Number
S12291P
Working Title
Assistant Director of UGAF Gift Accounting
Department
DAR-UGAF Gift Accounting
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
The University of Georgia Foundation enriches the quality of education at the university by supporting scholarships, endowed chairs and professorships and other programs that rely on private funds.
With more than $1 billion in assets, a large portion of which is endowed, the foundation provides an average of more than $65 million annually to UGA to advance its mission of teaching, research, and public service.
The foundation was established in 1937. As a steward of donor funds, the Foundation has a strong record of fiscal and financial management. Its investment portfolio has consistently outperformed key benchmarks. Growth in the foundation's assets has allowed for greater financial support of the university's mission.
Mission of the University of Georgia Foundation
The mission and purpose of the University of Georgia Foundation is to provide support for the teaching, research, public service, and outreach programs of the University of Georgia by means of volunteer leadership and assistance in development and fundraising activities; fiduciary care for the assets of the foundation for the long-term benefit and enhancement of the university; and broad advice, consultation, and support to the president of the university. The foundation shall operate as a cooperative organization in accordance with policies of the University System of Georgia Board of Regents.
College/Unit/Department website
https://give.uga.edu/uga-foundation/
Posting Type
External
Retirement Plan
TRS or ORP
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
8:00am-5:00pm; Must be willing and able to work evenings and weekends as necessary
Advertised Salary
$72,000+ Commensurate qualifications and experience
Posting Date
06/25/2024
Open until filled
Yes
Closing Date Proposed Starting Date
08/01/2024
Special Instructions to Applicants
• This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.
• This position is open until filled with priority given to applications submitted by July 17, 2024.
Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title
Administrative Support Manager/Supervisor
FLSA
Exempt
FTE
1.00
Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
• Bachelor's degree in Business Administration with full-time professional experience in business administration or related field
• At least three years of supervisory experience
• Knowledge of University policies and procedures
• Previous development experience and/or background in a non-profit or educational institution
• Blackbaud CRM or other fundraising software experience
Position Summary
The Assistant Director of UGAF Gift Accounting is responsible for overseeing the gift entry operations of the UGA Foundation's ( UGAF ) Gift Accounting department housed in the Division of Development & Alumni Relations ( DAR ). The incumbent provides critical support to DAR by ensuring the accurate and timely entry of gifts to the University of Georgia. A thorough understanding of policies, procedures, and systems are necessary. The Assistant Director will be able to analyze and provide solutions to problems as requested. The incumbent is expected to have demonstrated adherence to confidentiality and the ability to demonstrate the highest standards of professionalism and performance as evidenced by collaborative teamwork, initiative, critical thinking, good judgment, consistency of output, timeliness of follow-through, ability to prioritize, and to participate in high level strategies and gift processing discussions.
The review, oversight, and supervision of gift entry processes include but are not limited to maintaining the UGAF pledge portfolio and accurately recording gifts made by cash, stock, credit card, etc., as well as exploring avenues for new revenue streams. Communication with all parts of DAR , units across UGA campus, and outside donors is expected.
Knowledge, Skills, Abilities and/or Competencies
• Self-starter, takes initiative, and can work independently as well as in a team environment
• Exemplary oral and written communication skills
• High level of initiative and follow-through
• Demonstrated ability to organize work, coordinate projects with others, manage multiple projects simultaneously, and meet and negotiate deadlines
• Excellent research and analytical skills, including the ability to analyze and interpret business and financial data and information
• Sound judgment, tact, and discretion in handling confidential information
• Proficiency with productivity tools including Excel, Access, Word, and PowerPoint
• Demonstrates a commitment to outstanding customer service
• Exhibits behavior that supports the mission, vision, and values of the University of Georgia
• Communicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct
Additional Division Expectations:
• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.
Physical Demands
• Work in a standard office environment
• Sit and work at a computer workstation for extended periods of time
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multi-task
• Lift and/or move up to 20 pounds
• Walk, stand, stoop, lift, kneel, climb
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
No
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Team Leadership and Communication
• Provide leadership and direction to the Gift Entry team in Gift Accounting whose primary responsibilities include analysis and entry of cash, checks, and credit card payments; stock transfers; wires; ACH payments; UGA charitable sponsored projects; affiliate organization giving; pledges; and planned gifts.
• Manage team workflow to ensure the timely and accurate recording of gifts.
• Ensure cross training of team members to prevent delays and accommodate peak seasons.
• Oversee human resource functions including timesheet management, absence approval, performance evaluations, and filling position vacancies.
• Document team priorities and goals and develop steps to achieve successful outcomes.
• Monitor team metrics.
• Communicate with donors, colleagues, and financial institutions providing giving instructions and designation information. Regularly follow up on outstanding items. Adjust transactions as appropriate.
Percentage of time
25
Duties/Responsibilities
Gift Entry
• Review and entry of UGA charitable sponsored projects from award and payment queries from UGA's financial system. Review backup for each award to determine if award may be considered charitable. Enter and commit eligible awards as pledges and/or payments as appropriate.
• Enter or review and commit revenue when needed based on gift volume, revenue priorities, and team staffing needs.
• Review or approve pledges, gifts in-kind, stock gifts, and planned gifts for accuracy.
Percentage of time
25
Duties/Responsibilities
Events Management
• Review event approval forms, determine fair market value of event options, evaluate gift portion, set up events in GAIL , reach out to requestor for any clarifying information.
Percentage of time
10
Duties/Responsibilities
Revenue Reconciliation and Controls
• Perform revenue reconciliations to research, identify, and document reconciliation items. Prepare journal entries and adjustments to resolve identified discrepancies. Escalate any unusual discrepancies for additional review and action. Document completion of reconciliation procedures regularly, highlighting any unresolved items.
• Review revenue adjustments and clearing entries in GAIL for appropriateness and accuracy. Identify any corrections that need to be made in GAIL or FAME and communicate as needed to reduce avoidable errors. Process refund adjustments and clearing entries through to payment.
• Monitor online/electronic payment channels to ensure all transactions are accounted for in revenue workflow. Test and monitor new payment sites to ensure accuracy of revenue data. Evaluate requests for new payment channels to support payment and data security and efficient revenue operations.
• Collaborate with Data Analytics and Internal Control teams to develop and conduct additional revenue reconciliation procedures, as necessary.
Percentage of time
25
Duties/Responsibilities
Business Process Monitoring and Improvement
• Refine business processes to maintain efficiency and utilize new technology.
• Maintain expertise in revenue functions in the donor database ( GAIL ).
• Identify problems that arise in recording transactions and collaborate with internal and external partners to find solutions.
• Assist in developing and implementing data management practices that will further the fundraising and relationship management goals of the University.
• Identify opportunities to enhance the services provided by Gift Accounting.
Percentage of time
15
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
Bachelor's Degree
Required Experience
3+ years