Executive Assistant
• Candidates MUST be in the Athens, GA area in order to be considered.
Job Title: Part-Time Executive Assistant
Location : Athens, GA (Hybrid: 2 days on-site, remainder remote)
Position Type : Part-Time (25 hours per week)
Compensation : $39,000-$45,000
Start Date : Mid-Late June 2024
About Us
We are a pioneering organization committed to addressing the critical issues of substance use and human trafficking. With a foundation built on the values of integrity, equity, justice, belonging, excellence, and diversity, we work tirelessly to support marginalized groups and create lasting change. Our mission is grounded in harm reduction and anti-racism, ensuring that every individual we serve is met with compassion, respect, and unwavering support.
We strive to create a world where everyone has the opportunity to live free from the impacts of substance use and trafficking, where communities are empowered, and where justice prevails. Our holistic approach combines direct support, advocacy, and education to foster environments where individuals can thrive. We believe in the power of community and the importance of standing together against inequality and injustice.
Position Overview
The Executive Assistant will play a critical role in managing the administrative and operational functions of the organization. This role requires a high degree of professionalism, organizational skill, and the ability to manage multiple complex tasks simultaneously. The ideal candidate will have significant experience in executive support, particularly in a non-profit setting, and will be adept at handling confidential information, managing schedules, and facilitating smooth operations across the organization.
Key Responsibilities
Executive Support :
• Manage the founder’s comprehensive schedule, including travel, training sessions, speaking engagements, and meetings.
• Coordinate and organize the founder’s calendar, ensuring all engagements are planned efficiently and conflicts are resolved promptly.
• Prepare detailed itineraries and logistical plans for the founder’s travel and events.
Program And Operational Support
• Develop and maintain calendars for the social enterprise and peer center, ensuring seamless coordination of activities and resources.
• Work closely with the Director of Programs to align data collection, reporting, and program integration efforts.
• Oversee the onboarding process for new staff members, including coordination with the third-party HR department.
• Handle the payment of invoices, manage financial records, and ensure timely processing of expenses.
Technical And Analytical Skills
• Utilize advanced Excel skills for data management, analysis, and reporting.
• Proficiently use Google Suite (Docs, Sheets, Calendar, Drive) to create, collaborate, and organize documents and schedules.
• Implement and maintain effective data management systems to ensure accuracy and integrity across all platforms.
• Integrate the use of "Better Impact" database for training, onboarding and volunteer management
• Communication and Coordination:
• Serve as a key liaison between the founder and internal/external stakeholders, ensuring clear and effective communication.
• Draft, review, and manage correspondence, reports, and presentations on behalf of the founder.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• General Administrative Duties:
• Perform a variety of high-level administrative tasks to support the organization’s operations and strategic initiatives.
• Provide support for events and special projects as needed, demonstrating flexibility and adaptability.
Qualifications
• Master of Social Work (MSW) degree preferred.
• Minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role, preferably in a non-profit organization.
• Exceptional proficiency in Microsoft Excel and Google Suite.
• Proven ability to manage complex schedules and logistics.
• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle confidential information with the utmost discretion.
• Experience in financial management, including invoice processing and budget tracking.
• Ability to work independently and collaboratively within a team environment.
• Strong problem-solving skills and the ability to think strategically and creatively.
Working Conditions
• Part-time position, 25 hours per week.
• On-site schedule: Tuesday-Wednesday, 8 AM - 2 PM (12-15 hours).
• Remote work: 10 hours per week, flexible days.
• Flexible schedule to accommodate organizational needs and events.
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
We are excited to welcome a highly skilled and dedicated Executive Assistant to our team to help further our mission of combating substance use and human trafficking. Thank you for considering this opportunity to make a meaningful impact.
Technology, Information and Internet
Administrative
FULL_TIME