Accountant
Athens , GA
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Job Description
Posting Details
Posting Details
Posting Number
S12279P
Working Title
Accountant
Department
PSO-Cont Ed-Business Admin
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/ ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
The University of Georgia Center for Continuing Education & Hotel is hiring motivated, dependable, and team-orientated individuals for jobs that advance UGA's mission of Public Service and Outreach. The Georgia Center, located on campus across from Stegeman Coliseum, is the campus hub for the development and administration of non-credit professional and continuing education courses as well as home of the only on-campus hotel.
College/Unit/Department website
www.georgiacenter.uga.edu
Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule Additional Schedule Information
Monday - Friday, 8am - 5pm
Advertised Salary
$41,000 - $45,000
Posting Date
06/21/2024
Open until filled
Yes
Closing Date Proposed Starting Date
08/01/2024
Special Instructions to Applicants Location of Vacancy
Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Position Information
Classification Title
Accounting Paraprofessional/Professional
FLSA
Non-Exempt
FTE
1.00
Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
• Ability to learn and use various administrative systems, including but not limited to, UGA Financials (PeopleSoft), Office 365, Expedia Partner Central, Maestro, Modern Campus ( PSO Connect), TouchNet, and Micros.
• Excellent customer service and verbal/written communication skills. Establish and maintain effective working relationships with faculty/staff, fellow employees, and general public.
• Strong organizational skills with excellent time management skills. Very detail-oriented and accurate with attention to deadlines. Ability to manage multiple assignments smoothly and efficiently.
• Candidate must pass background check and be able to maintain a position of trust.
Position Summary
Reporting to the Business Manager in the Business & Finance Team at the Georgia Center for Continuing Education & Hotel, the Accountant is responsible for reconciling, processing, and posting many Accounts Receivable functions. This position manages the Hotel Department's revenue by processing all hotel direct bills, submitting GL Journals for intra-university hotel charges, and reconciling the daily breakdown of room charges, pantry charges, food charges, and sales tax on folios.
The Accountant also oversees the checks and wire transfers collected by the Georgia Center by reconciling each payment and posting the transaction against the appropriate charge in both Maestro and Modern Campus. They serve as the primary point of contact for all Georgia Center customers paying by credit card over the phone. They manage the Georgia Center's account with Expedia and they reconcile all payments received for Expedia bookings. This position also manages the Monthly Sales Tax Reports and they process weekly GL Journals for internal transfers between Georgia Center Departments.
This position works closely with the Hotel Front Desk Staff, with the Business & Finance Team, and with Georgia Center Customers. They are expected to have an excellent attention for detail, to have strong communication skills, and to be motivated to complete tasks independently.
Knowledge, Skills, Abilities and/or Competencies
• Ability to learn and use various administrative systems, including but not limited to, UGA Financials (PeopleSoft), Office 365, Expedia Partner Central, Maestro, Modern Campus, TouchNet, and Micros.
• Excellent customer service and verbal/written communication skills.
• Establish and maintain effective working relationships with faculty/staff, fellow employees, and general public.
• Strong organizational skills with excellent time management skills.
• Very detail-oriented and accurate with attention to deadlines.
• Ability to manage multiple assignments smoothly and efficiently.
Physical Demands
• Work in standard office setting or environment.
• Large periods of sitting at a desk and working at a computer.
Is driving a responsibility of this position?
No
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
No
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .
Duties/Responsibilities
Duties/Responsibilities
Manage Hotel Accounts Receivables which includes reconciling hotel folios on a daily basis to add to the daily deposit, processing on-campus GL Journals for direct bill payments, following up with UGA customers for hotel collections, reconciling TouchNet wires for Hotel, and posting payments in Maestro and on the Accounts Receivable Spreadsheet. Review and sign the daily deposit folders.
Percentage of time
50
Duties/Responsibilities
Process all checks received in the mail and all wire transfers on a daily basis by updating the AR spreadsheet, adding to the daily deposit, posting the payment against the correct receivable in Maestro or Modern Campus. Approve all refunds in Modern Campus.
Percentage of time
15
Duties/Responsibilities
Process Weekly Auxiliary Transfer for Georgia Center Departments by reconciling each event folio, splitting up the charges correctly, and submitting the appropriate backup for the GL Journal. Reconcile all sales tax and submit several Monthly Sales Tax Reports to Central Accounting.
Percentage of time
15
Duties/Responsibilities
Manage the Georgia Center's account with Expedia which includes reconciling wires, managing all transactions in the Expedia Portal, and identifying discrepancies with Expedia payments.
Percentage of time
10
Duties/Responsibilities
Collect credit card payments from customers over the phone, record these transactions in Maestro and Modern Campus, add the data to the daily deposit.
Percentage of time
5
Duties/Responsibilities
Attend Business & Finance Meetings, attend GC Administrative Services Meetings, attend PSO trainings and programs, and perform other duties as assigned.
Percentage of time
5
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.
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Job Summary
Company
University of Georgia
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
Associate Degree
Required Experience
Open